Village of Decatur meeting minutes

Village Board of Decatur Regular Meeting October 10, 2013
5:00 P.M.

The Board of the Village of Decatur met in regular session at 5:00 P.M. at the Community Center on October 10, 2013. Guest signing in Alta Wolf. Guests not sign in were Tammy Maul-Bodlak, Brian McFarland.

1) The meeting was called to order by Chairman Jim Nicola.
Roll Call: Walt Bolln-here, Jim Nicola-here, Bob Richards-here, Margaret Tolby-here Stephanie Warren- absent.
2) Agenda and minutes of the previous month’s meeting were received:
Roll Call: Walt Bolln-here, Jim Nicola-here, Bob Richards-here, Margaret Tolby-here, Stephanie Warren- absent.

3) Approval and/or corrections and suspended reading of the previous months minutes.
Roll Call: Walt Bolln-here, Jim Nicola-here, Bob Richards-here, Margaret Tolby-here, Stephanie Warren- absent.
4) EXCUSE BOARD MEMBERS NOT ATTENDING MEETING:
Stephanie had to work.
Bolln made a motion to excuse Warren from the meeting. Richards seconded the motion.
Roll Call: Nicola-yes, Tolby-yes, Bolln-yes, Richards-yes.
5) REPORTS OF OFFICERS, BOARDS, AND OR COMMITTEES

1) Police: Monthly Report
Chief McFarland came to the table and explained to the Board members that they do not have a

standard police report from the Sleuth system, because we have upgraded to the State program. The cost for this program is $13.00 a month compared to the &1,200.00 a year that we were paying for Sleuth. There have been a few bumps with the new program but they are being worked on and should be taken care in the next week.

Lost the donated computer in the police office during the power outage last weekend. Brian still has the old one that he will hook up and switch the hard drives. Bolln asked if that computer had any protection. Brian stated that the computer was hooked directly in the outlet.

Highway safety grants will be coming up again on Thanksgiving and Christmas, Brian will be applying for those grants.

He has been having trouble with a few of the ATV’s pushing the time limits, going out before daylight and riding after dark. He stated that this is a Village ordinance and a State Statute and that any officer coming into town can enforce this.

He had several weed complaints this month. The complaint on 11th Street was taken to the County Attorney and according to the ordinance there was not enough evidence for the weeds hanging on the neighbors property. Brian stated there is nothing that can be done on that complaint. One of the other properties did get mowed very quickly, and the others did make an effort.

A. Adopt Policy Prohibiting Racial Profiling in Accordance with State Statute 20-504.
Brian included a letter that came from the State of Nebraska which stated that the department has to develop a policy against racial profiling. He obtained a policy that was written by Hall County (where Brian started), they did not have Section A-20. He took elements from the entire policy manual they had and put it into one policy for Decatur. This is what he would like to send into the State for our policy. The clerk will send the policy to our Village attorney. Brian informed the Board that he would like to adopt the whole Hall County Policy manual in the future.
2) Lights: Monthly Report

There was a outage on October 6. Part of the outage was REA and part was some fuses that were blown from the surge. Richards stated that we had low voltage, there is really no protection for when this occurs.

A. Data Tech Training in LeMars on October 23. Updates on Obama care, utility billing and General Ledger.

Therese stated that Joyce and myself were not going to attend, but then found out there were a lot of updates for utility billing. She asked if they could go. The cost is $170.00 for both to go.
Richards made a motion to allow Joyce and Therese to go to the training in LeMars. Tolby seconded the

motion.
Roll Call: Bolln-yes, Nicola-yes, Richards-yes, Tolby-yes.
Therese will ask if one of the guys could be in the office for that day. 3) Water & Sewer: Monthly Report

A. Larry and Nick received their Competent Person for Excavation and Trenching Training.

B. Two & Ten Year Water Plan.
The Board members looked this over. The Village has completed one part of the plan by getting a generator at the water plant.
Tolby made a motion to approve the Two & Ten Year Water Plan. Richards seconded the motion. Roll Call: Bolln-yes, Nicola-yes, Tolby-yes, Richards-yes.
4) Parks: Monthly Report- Income of $1,502.54

A. Northeast NE. travel guide ad
The Board members really like the pictures in the ad this year.

5. 5)  Streets: Monthly Report
   The guys have gotten all the cracks sealed on main street and Nick has been working on the alleys.
6. 6)  Recycling: No Income

6) NEW BUSINESS

1. Discuss Litigation for John Sparks and appoint someone for the mediation.
Nicola made a motion to go into executive session. Bolln seconded the motion.
Roll Call: Richards-yes, Tolby-yes, Nicola-yes, Bolln-yes.
Time:5:16 PM
Richards made a motion to come out of executive session. Bolln seconded the motion.
Roll Call: Nicola-yes, Tolby-yes, Richards-yes, Bolln-yes.
5:50 PM
Bolln made a motion to appoint Bob Richards to attend the mediation. Tolby seconded the motion. Roll Call: Nicola-yes, Richards-yes, Bolln-yes, Tolby-yes.
7) CORRESPONDENCE

1. Proposed map for Village and State Right-of-Way.
Each Board member received a copy of the map showing what the Village and State right-of-way will be when the bridge no longer requires toll.

8) APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS: 1) Claims preapproved by Bolln and Tolby
2) Motion to Approve the Claims as Submitted

Richards 2nd Bolln
Roll Call: Nicola-yes, Tolby-yes, Richards-yes, Bolln-yes
Are there any questions from the audience?
Alta Wolf asked what would be Mr. Richards task at the mediation?
He will be there just to listen, and bring any information back to the Village Board. 9) MOTION TO ADJOURN THE MEETING

Richards 2nd Bolln Adjournment Time: 5:56 PM

_______________________________ Jim Nicola
Chairman

_______________________________ ATTEST: Therese Magill

Village Clerk