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Village of Decatur Meeting Agenda


VILLAGE OF DECATUR

REGULAR BOARD MEETING

AGENDA

JUNE 8TH , 2017 @ 4:30 PM

 

NOTE: Everyone must use the microphones at the table.  The audience must be quiet during the meeting.  If you want to ask a question and you are not on the Agenda, you must raise your hand, get permission from the Chairman, and come to the microphone before speaking.  If you are on the Agenda the same rule applies.

 

THE VILLAGE BOARD HAS THE RIGHT TO MODIFY THE AGENDA AT THE REGULAR MEETING WHEN CONVENED.  MEETING IS OPEN TO THE PUBLIC. A COPY OF THE OPEN MEETINGS ACT IS LOCATED ON THE NORTH WALL.

 

1)       REGULAR MEETING CALLED TO ORDER BY CHAIRMAN SIECKE

 

Roll Call Gatewood-___, Kellogg-____, Siecke-_____, Troutman-_______, Warren_______

 

Quorum Present? ______

 

2)         EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING:

 

Roll Call: Gatewood-___, Kellogg-____, Siecke-_____, Troutman-_______,Warren_______

 

3)              AGENDA AND MINUTES OF THE PREVIOUS MONTH’S MEETING RECEIVED:

Roll Call: Gatewood-___, Kellogg-____, Siecke-_____, Troutman-_______, Warren_______

 

4)         APPROVAL AND/OR CORRECTION AND SUSPENDED READING OF THE PREVIOUS MONTH         MINUTES.

 

Roll Call: Gatewood-___, Kellogg-____, Siecke-_____, Troutman-_______,  Warren_______

 

5)         REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES:

 

1)         Police: Monthly Report-

2)         Lights: Monthly Report-

 

3)         Water & Sewer: Monthly Report-

 

4)         Parks: Monthly Report- April $6689.89

  • Park Monthly Camping Rates
  • Trash cans- Out Houses

 

5)         Streets: Monthly Report- February’s city sales tax $4203.44

 

6)         Sears Center-

 

6)        OLD BUSINESS

 

  • Seasonal Help

 

 

 

 

7)        NEW BUSINESS

 

  1. Cleanup day
  2. Able Employees 55+
  3. Cemetery Board Donations
  4. Property Issues
  5. Cell Phone
  6. Employee Hours
  7. Trees in the right of way

 

 

 

8)         CORRESPONDENCE

Museum Ad for Book

9)         ANNOUNCEMENTS

Curb appeal will start street cleaning on Monday June 12th.

Bug Spraying is continuing on Wednesday nights.

 

Next Regular Board meeting will be on July 13th, 2017 at 4:30 here at City Hall

 

10)       APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

 

1) Claims preapproved by Gatewood and Troutman

 

2) Motion to Approve the Claims as submitted

 

Roll Call: Gatewood_____, Kellogg_____, Siecke ______, Troutman-_______,Warren ________

 

Are there any questions from the audience?

 

11)       MOTION TO ADJOURN THE REGULAR MEETING

 

                                     2nd________________         Adjournment Time:         ________________

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Village of Decatur Meeting Minutes


VILLAGE OF DECATUR

REGULAR BOARD MEETING

DECEMBER 8TH, 2016 @ 4:30 PM

The Board of the Village of Decatur met in regular session at 4:30 P.M. at the City Hall on December 8th, 2016.

Visitors signing in Alta Wolf with Mirror Lyons Sun, Viv Novotny JEO Consulting, Dale Wolf, Jason Troutman,

Jolene Stevens, and Robert Mayo. Not signing in Brad Harris with Layne Christianson and Ethan Joy of JEO

1) Regular Meeting Called to Order by Chairman Kellogg at 4:30 PM with her stating that a copy of the open

meetings act is located on the north wall.

Roll Call: Anderson-y, Gatewood-absent, Kellogg-y, Siecke-y, Tolby-y

2) Agenda and minutes of the previous month's meeting received:

Roll Call: Anderson-y, Gatewood-absent, Kellogg-y, Siecke-y, Tolby-y

3) Approval and/or correction and suspended reading of the previous month minutes.

Roll Call: Anderson-yes, Gatewood-, Kellogg-yes, Siecke-yes, Tolby-yes

4) EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING:

Siecke made a motion to Excuse Gatewood and 2 nd by Tolby

Roll Call: Anderson-yes, Kellogg-yes, Siecke-yes, Tolby-yes

5) REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES:

1) Police: Monthly Report- No one present

2) Lights: Monthly Report- Kellogg asked if the light by the Methodist church was fixed and Siecke

stated that we are waiting for the light to show up. There are 2 or 3 others to fix as well.

3) Water & Sewer: Monthly Report- USDA search grant (resolution)- Anderson talked about the sewer

class in February. His recommendation is to get Luke signed up.

Kellogg asked Brad Harris to come to the table and talk about the south filter. Harris talked about the different

options. The board discussed the different upgrades of the filter system. The board looked at different bids

for the filter system.

Siecke made a motion to approve the bid from Layne Christianson to replace the south pump to get it

update and 2 nd by Tolby

Roll Call: Anderson-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Motion Carried

Ethan with JEO came to the table and talked about the filters. He presented different cost on the different

options for the Water Plant Improvements. They talked about the grant funding and the clerk said that in order

to qualify for the grant our water rates would have to go up to $36.

Siecke introduced Resolution 149. Authorizing the chairperson and the clerk of the Village of Decatur,

Decatur Nebraska to execute documents required to receive united states department of agriculture rural

development financial Assistance. Kellogg ask the clerk to read the Resolution #149

Clerk Read- RESOLUTION #149

AUTHORIZING THE CHAIRPERSON AND THE CLERK OF THE VILLAGE OF DECATUR, DECATUR

NEBRASKA TO EXECUTE DOCUMENTS REQUIRED TO RECEIVE UNITED STATES DEPARTMENT OF

AGRICULTURE RURAL DEVELOPMENT FINANCIAL ASSISTANCE

The following motion was introduced and adopted this 8th day of December, 2016, by the Board of the Village of

Decatur, Decatur Nebraska.

NOW, THEREFORE, BE IT RESOLVED BY:

The Board of the Village of Decatur, Decatur, Nebraska, resolves that the Chairperson and Clerk are authorized and

directed to execute any and all documents and security instruments or other memoranda between the board of the

Village of Decatur, Decatur, Nebraska and the USDA Rural Development so as to affect the Water for assistance.

If the Chairperson or the Clerk should change because of an election or other reasons during the processing of the

USDA Rural Development application(s), the board of the Village of Decatur, Decatur, Nebraska will need to amend

this resolution so the Chairperson and the Clerk can sign any form(s) and security instrument(s) to finalize the USDA

Rural Development financial assistance.

This resolution shall take effect and be in full force after its passage, approval and publication as required

by law.

Village of Decatur, Nebraska

Loretta Kellogg

Chairman

ATTEST:

Ann Chytka

Village Clerk

Siecke made a motion to adopt Resolution #149 and 2 nd by Anderson

Roll Call: Anderson-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Motion Carried

4) Parks: Monthly Report- Income from November $ 81.45. Gatewood stated that the playground

equipment is here and they will start in the spring.

5) Streets: Monthly Report- Income from city sales tax for September $4350.03.

6) Recycling Report: $95.80 received from Hanner Salvage for metal hauled to Onawa. Recycling has

been hauled to Tekamah.

Rob Mayo came to the table and talked about recycling. He is willing to do curbside recycling for whoever is

willing to do it. Mayo would be providing the container. He is thinking it would be $6 a month for the

curbside recycling.

7) Sears Center- The router is needing to be replaced at the Sear's Center.

6) OLD BUSINESS

1) Water Study- Ethan Joy- see above

2) Purchase of replacement truck.- Jason and Larry went to Bancroft to look at a 75 Chevy with and 18’ box

for $3000. It was test drove and seems to be in good condition. Siecke stated that he would recommend that

we purchase the truck.

Siecke made a motion to purchase the 75 Chevy truck from Brunning for $3000.00 and 2 nd by Tolby

Roll Call: Anderson-yes, Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Motion Carried

3) Employee Policy Ordinance- Kellogg stated that there were some words that need to be changed in the

policy. Kellogg asked the clerk to read the Ordinance 33.50

ORDINANCE § 33.50

AN ORDINANCE TO AMEND ORDINANCE § 10-09 OF THE CODE OF DECATUR PERSONNEL

MANUAL FOR VILLAGE EMPLOYEES; TO REPEAL CONFLICTING ORDINANCES AND SECTIONS;

AND TO PROVIDE AN EFFECTIVE DATE.

WHEREAS the Members of the Board of Trustees of the Village of Decatur, Nebraska, believe it is

beneficial that each employee of the Village has a general understanding of the terms of his or her employment

with the Village, including disciplinary and termination procedures:

Whereas the Members of the Board of Trustees of the Village of Decatur, Nebraska, wish to adopt the

revised manual governing the procedures and policies with the Village of Decatur;

NOW, THEREFORE BE IT ORDAINED BY THE CHAIRPERSON AND BOARD OF TRUSTEES OF THE

VILLAGE OF DECATUR, NEBRASKA:

SECTION 1. The personnel manual attached hereto is hereby adopted by the Village of Decatur, Nebraska.

Such manual shall govern the policies and procedures of employment with the Village of Decatur, Nebraska.

SECTION 2: All ordinances, amendments, and sections in conflict herewith are hereby repealed. (§10-09).

Section 3: This ordinance shall be in full force and take effect from and after its passage, approval, and publication or

posting to law.

Passed and approved this 8th day of December, 2016.

Loretta Kellogg Chairperson

ATTEST:

Ann Chytka Village Clerk

Siecke would like to introduce the Ordinance 33.50 and 2 nd by Gatewood

Roll Call: Anderson-yes, Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Siecke move for final passage on Ordinance 33.50 and 2 nd by Gatewood

Roll Call: Anderson-yes, Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Kellogg stated that Ordinance 33.50 has been passed my majority of the council

4) Go fund me- Anderson stated that we have the banners and asked Larry to put them up. We also got a

basketball hoop and 3 nets. Larry is supposed to see how many boards need to be order for the park and the set

of bleachers. After that we should have a little money left to paint the building.

Kellogg thanked Lance Anderson for allowing us to appoint you to your seat and we would also like to thank

Margaret for your long term on our Village Board

7) OATH OF OFFICE- Mark Siecke, Don Warren, and Jason Troutman read there Oath of Office.

OATH OF OFFICE

STATE OF NEBRASKA )

) SS:

COUNTY OF BURT )

I, Mark Siecke, Don Warren, and Jason Troutman, do solemnly swear that I will support the

constitution of the United States and the constitution of the State of Nebraska, against all enemies,

foreign and domestic; that I will bear true faith and allegiance to the same; that I take this obligation

freely, without any mental reservation or for purpose of evasion; and that I will faithfully and

impartially perform the duties of the office of Board of Trustees according to law, and to the best of

my ability. And I do further swear that I do not advocate, nor am I a member of any political party

or organization that advocates the overthrow of the government of the United States or of this State

by force or violence; and that during such time as I am in this position I will not advocate nor

become a member of any political party or organization that advocates the overthrow of the

government of the United States or of this State by force or violence, so help me God.

Subscribed and sworn by the above named Mark Siecke, Don Warren, and Jason Troutman before me this

8th day of December, 2016. Witness my hand and official seal.

Village Clerk- Ann Chytka

8) REORGANIZATION OF THE BOARD- Kellogg adjourned the meeting and turned it over to the Village

Clerk

Clerk asked for a nomination for a temporary chair man.

Kellogg nominated Mark Siecke 2 nd by

Roll Call: Warren-no, Gatewood-no, Kellogg-yes, Troutman-no

Warren nominated Kellogg for temporary chair man

Roll Call: Warren-yes, Gatewood-yes, Siecke-yes, Troutman-no, Kellogg-yes

Kellogg asked for a nomination for the chair man of the upcoming year. Warren nominated Mark Siecke 2 nd by

Kellogg.

Roll Call: Warren-yes, Gatewood-no, Siecke-yes, Troutman-no, Kellogg-yes

Motion Passed

Clerk stated that Siecke will be the Chair Man for the upcoming year. Now he will reopen the meeting and discuss

new business.

Siecke reopened the meeting at 5:37

Siecke asked for nominations for Vice Chair. Siecke nominated Kellogg for Vice Chair and 2 nd by Warren

Kellogg except the nomination

Roll Call: Gatewood-yes, Warren-yes, Siecke-yes, Troutman-yes, Kellogg-yes

8) ANNUAL APPOINTMENTS

Chairman: Mark Siecke

Vice Chairman: Loretta Kellogg

Head of Employees: All Board Members

Head of Police: Chairman

Head of Parks & Recreation: Don Warren

Light Commissioner: Cheryl Gatewood

Street Commissioner: Loretta Kellogg

Sewer & Water Commissioner: Jason Troutman

Community Center & Buildings: Chairman and Board

Police Chief: Justin Smith

Village Clerk: Ann Chytka

Utilities Supervisor: Larry McCullock

Street Superintendent: Terry Mead w/ JEO

Village Attorney(s): Matt Munderloh, Francis W Barron III

Village Engineering Firm: JEO

Zoning Inspector: Currently Jimmy Phelps

Civil Defense Directors: Dan Magill & Jim Maryott

Flood Plain Administrator: Dan Magill

Safety Committee: Department Heads, Chairman & Vice Chairman

Term Expires

Tree Board: Dennis Klatt 12-17

3Year term Tom Farrens 12-19

Charlotte Mulinix 12-17

John Mussack 12-18

Park Board: Larry Kellogg 12-17

1Year term Peggy Haeffner 12-17

Harold Dean Hayes 12-17

Charlotte Mulinix 12-17

Kay Kellogg 12-17

Darien Haeffner 12-17

John Maryott 12-17

Health Board: Chief of Police 12-17

1 Year term Chairman of the Board 12-17

Joyce Cornwell 12-17

Planning Commission:

3 Year term Jim Maryott 12-19

Peggy Smith 12-17

Alta Wolf 12-19

Gwen Menard-Tippery 12-17

Mary Jane Hayes 12-17

Jack Quinn 12-17

Wayne Hightree 12-19

Therese Magill 12-17

Steve Dye 12-19

Board of Adjustment/Variance Board: Village Board

ADHOC Committee:

Appointed by the Village Board Carol Kellogg

Appointed by Senior Center Joan Hightree

Appointed by Senior Center Betty Tyndall

As Hired by Senior Center Jackie Anderson

Appointed by the Village Board Loretta Kellogg

Appointed by the Village Board Cheryl Gatewood

Appointed by hospital Fran Tramp

Appointed by Committee Janice Larsen

Appointed by Committee Matt Connealy

Appointed by Committee Judy Connealy

Housing Rehabilitation Board: Jane Seymour 12-18

3 Year term Jeania McCullock 12-18

Therese Magill 12-18

Renee Stammer 12-18

Beth Phelps 12-19

Persons authorized to sign all checks from the Village of Decatur’s Checking & Savings Accts: Chairman, Vice

Chairman, Village Clerk

Village Banking Institution: First Nebraska Bank

Commercial Insurance Agent: Continental Insurance- KH Insurance

Employee Insurance Agent: Employee insurance- KH Insurance

Village Power Supplier: Burt County Public Power District

Legal Newspaper: Lyons Mirror Sun

Kellogg made a motion to retain Lyons Mirror Sun and 2 nd by Warren

Roll Call: Gatewood-no, Warren-yes, Siecke-yes, Troutman-no, Kellogg-yes

Motion Carried

Approval of the following Checking, Savings, Money Market, and CD accounts

Checking Accounts: (as of December 18, 2015)

General Contingency Fund 9822 .05%

Utility Fund 5039 .05%

Payroll Account 9849 0%

Rehabilitation Account 150-3710 .05%

Utility Money Market 160-4180 .05%

Reserve Money Market 160-6669 .05%

City Hall Savings 160-3143 .08%

Beck Park 153490

Park Grant account 1535153

C D’s:

Sewer Savings -12 month 1021656 .2500%

Water Construction -15 month 2001296 .2500%

Light Savings -12 month 1023842 .2500%

Pumper Savings-15 month 1024890 .3000%

Loans

Tractor 3.50%

Broadway Bridge 3.50%

Clerk stated that the 150,000 loan for the community center was paid off this year.

9) NEW BUSINESS

1) Employee Appreciation-Kellogg stated that since she has been on the board the employees haven’t

received anything in raises or Christmas gifts. We appreciate all their hard work. Board discussed giving

the employees raises. Leaving the temporary employees at the same rates.

Gatewood made a motion to give Cindy, Ann, Chelsey, Luke and Larry a 3% raise and 2 nd by Kellogg

Roll Call: Gatewood-yes, Warren-yes, Siecke-yes, Troutman-yes, Kellogg-yes

Motion Carried

2) Employee Hours- Troutman asked about Cindy’s hours with the park closing. Gatewood stated that her

hours need to change since the park is closed. Board discussed her hours.

Troutman made a motion to reduce Cindy’s hours to 12 hours a week and 2 nd by Kellogg

Roll Call: Gatewood-yes, Warren-yes, Siecke-no, Troutman-yes, Kellogg-no

Motion Carried

Troutman asked if the police had a curtain amount of hours they are working a week. Kellogg said no that

Justin makes the schedule according to when they are off from the county. Troutman asked if we can get

them to be patrolling more instead of in the office all the time. The board agreed.

3) Recycling- Board discussed the different options for recycling.

Troutman made a motion to close the recycling center on 2/1/2017 ongoing financial losses and 2 nd by

Gatewood

Roll Call: Gatewood-yes, Warren-yes, Siecke-yes, Troutman-yes, Kellogg-abstain

Motion Carried

10) CORRESPONDENCE- Received information on a grant for trees. Clerk is going to send out letters to the

Tree Board.

We sent flowers to the family of Phil Hennig and they sent us a Thank you card.

Got a new letter from USDA I believe we are below poverty for water and sewer at 1.375%

11) ANNOUNCEMENTS

Next Regular Board meeting will be on January 12th, 2017 at 4:30 here at City Hall

We got a good deal on tablets so we are looking to go paper less. Everyone will have an email account but this

will be for the clerk to get information to the board. No group emailing.

12) APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

1) Claims preapproved by Siecke and Tolby

2) Motion to Approve the Claims as Submitted

Kellogg made a motion to approve the claims as submitted and 2 nd by Gatewood

Roll Call: Gatewood-yes, Kellogg-yes, Siecke-abstain, Troutman-yes, Warren-yes

Are there any questions from the audience? Alta asked about the water. Siecke stated that all the board did was

approve the bid from Layne Christianson to replace a pump, pipes, and valve.

MOTION TO ADJOURN THE REGULAR MEETING

Troutman 2nd Gatewood

Adjournment Time:7:03

Village of Decatur Meeting Minutes


VILLAGE OF DECATUR

REGULAR BOARD MEETING MINUTES

NOVEMBER 10TH 2016 @ 4:30 PM

The Board of the Village of Decatur met in regular session at 4:30 P.M. at the City Hall on

November 10th, 2016. Visitors signing in Alta Wolf with Mirror Lyons Sun, Viv Novotny JEO

Consulting, Carol Kellogg with Sears Operating Comm., Dale Wolf, Don Warren, Jason

Troutman, Jolene Stevens, those not signing in were Ethan Joy with JEO.

1) Regular Meeting Called to Order by Chairman Kellogg at 4:30 PM with her stating that a

copy of the open meetings act is located on the north wall.

Roll Call: Anderson-y, Gatewood-y, Kellogg-y, Siecke-y, Tolby-y

2) Agenda and minutes of the previous month's meeting received:

Roll Call: Anderson-y, Gatewood-y, Kellogg-y, Siecke-y, Tolby-y

3) Approval and/or correction and suspended reading of the previous month minutes.

Roll Call: Anderson-y, Gatewood-y, Kellogg-y, Siecke-y, Tolby-y

4) EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING:

All Present

5) REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES:

1) Police: Monthly Report- No police present. Kellogg stated that John Paul is

available to work again part time. There was talk among the board members and they all

agreed to retain John Paul as part time police.

2) Lights: Monthly Report- Gatewood stated that she had received a couple of calls.

A business on main street called and said that they had been paying a bill but that the line

had been cut for some time. The business owner would like a refund on the bill they have

been paying. Discussion was talked about when it was disconnected, Anderson said that

the business next to it was tore down the week before Memorial Day. The next phone

call was about resident was moving and new residents were taking over on 1st of

September. Clerk stated that she recall him coming into the office on the 8th and that

was the day that it was read. Board discussed this matter and agreed to lower the bill to

$120.25. Then there was a discussion about the disconnect fee if meter is not pulled then

there will not be a fee.

Gatewood stated that the state has updated the disconnect notice. She said that bills are

due on the 15th and delinquent notice will go out on the day penalty is applied. Letters

will go out in the mail and they have 7 days to pay in full to avoid disconnection. A

sample of the letter was provided to the board and the clerk will update the ordinance.

Gatewood asked the members if they thought that the utility deposit should be raised?

Discussion was made and decision to leave the utility deposit at $250.00.

3) Water & Sewer: Monthly Report- Anderson reported that it is still taking about 1

1/2 hours to do the back flush. We are still in need of the 2 of the filters being replaced.

JEO representatives were called to the table. Viv introduced herself and what JEO does.

They are engineers and they are able to find funding for various projects. Ethan stated

that he is aware of our water plant. He said that we have a couple of options. He said

that our system is out of life and that we need to replace the filters. The 2 need to be

replaced for sure. He had questions about the back flushing taking the amount of time. He

said going forward that there is a study and that it could take up to 3 years from start to

finish. Kellogg asked what we need to do to get this rolling. Ethan suggested that we

have an evaluation of the filters done. Ethan would have to see how much an evaluation

would cost. Ethan will let the clerk know what information he can come up with.

Gatewood made a motion to spend up to $5,000 for the evaluation of the filters by

Vessco Inc.

2nd by Anderson

Roll call- Siecke-y, Tolby-y, Kellogg-y, Gatewood-y, Anderson-y.

Kellogg- Motion carried.

Ethan stated that our operators need to be involved in the evaluation.

Kellogg thanked Viv and Ethan for coming to our meeting.

Clerk gave Ethan the needs list for the State of Nebraska. He will submit this for us.

4) Parks: Monthly Report- Income for October $1,067.00 .

5) Streets: Monthly Report- Income from city sales tax for August $4,878.23. Siecke

stated that he has left messages for some businesses to come in and fill the cracks before

winter. Rescind motion from August 18th, 2016 Accepting the street bid to fix numbers

1-5 and 7 on the bid sheet. 2 nd by Siecke at a cost of $92,324.45.

Siecke made a motion to rescind the motion from August 18th, 2016 accepting

the street bid to for $92,324.45

2nd by Gatewood

Roll call Tolby-y, Anderson-y, Kellogg-y, Gatewood-y, Siecke-y

6) Recycling Report: Clerk reported that most of the recycling has been hauled. Jack

Dunning had helped Luke get the loads ready. Cindy would like the recycling to be hauled in a

timely manner. Anderson said that Mayo had been in contact with him about the recycling and

Anderson asked the other members if it was ok for him to meet with Mayo, they agreed. Clerk

said that she is seeking grants for curbside recycling. Also the board talked about the green

recycling truck that has the flat tires and how it either needs to be used or sold.

7) Sears Center- Carol Kellogg came to the table to discuss the cash flow and

information from the last meeting. She stated that the Sear's Center is on budget and has a

reserve if the cost of propane should go up. Carol advised that she would be back in January to

give more updates. Siecke asked if there had been any more issues in the media room? No one

was aware of any issues. The card reader is now working correctly. Anderson asked if there

was a way for the fitness room to have its own access via card. Carol advised Matt is currently

working on that. Anderson asked that if Village will be appointing 2 members to the Sears

Center. Kellogg advised yes at the December meeting. Carol advised new signs will be going

up stating no food or drink in the media room and also minors under the age of 12 must be

accompanied by an adult over the age of 19. Also that if rules are not followed then privileges

may be revoked. Carol asked the board if the Clerk can be at the Sear's meetings. The meetings

will start being twice a year. They didn't see a problem with that. Carol said that once the new

board is seated she will be back to give a presentation about how the Sears Center came about.

6) OLD BUSINESS

1) Employee Policy – Clerk advised the board that they had received the new

employee policy with the new wording highlighted and the old wording crossed out. Once the

changes have been ok'd then she will have the attorney review it.

Siecke made a motion to approve the revisions made to the personnel policy 2nd by

Tolby

Roll call-Anderson- y, Gatewood-y, Kellogg-y, Siecke-y, Tolby-y

2) Garbage Rates- Siecke talked about possibly moving the garbage attendant pay

out of the general account and moving it to the garbage fund. If we raised the garbage rate up

.50 then it would cover his wage. He would like to discuss this. He advised that at the last

meeting they accepted the garbage bid from Mayo sanitation but did not discuss the

administrative fee increase. There was also talk about charging the tree contractors a fee to put

the limbs up in the dump. It was decided to leave the fee as is.

Siecke: I would like to introduce the following: Resolution # 148- Garbage Rates

Kellogg: Clerk would you read Resolution # 148- On the Garbage Rates.

Chytka: Read the Resolution # 148- Garbage Rates

Resolution #148

Establishment of Garbage Rates

A resolution by the Board of Trustees of the Village of Decatur, Burt County,

Nebraska pursuant to of the Code of Decatur, establishing the clean-up day rates and

administration fees the Village shall charge for the collection of garbage.

BE IT RESOLVED by the Board of Trustees of the Village of Decatur, Burt County,

Nebraska the Village hereby establishes the following garbage rates and shall charge

garbage rates as follows for the collection of garbage it provides:

$ 9.00 per household per month for collection fees

$ 1.00 per household per month for clean-up day fees

$ .75 per household per month for administration fees

Pursuant to § 54.04 of the Code of Decatur, the Village Clerk shall have the duty

of billing persons and collecting all monies the Village receives related to providing

garbage collection. The Village clerk shall faithfully account for and report to the Village

Treasurer, all monies collected.

Passed and adopted this 10th day of November, 2016.

This resolution shall take effect and be in full force after its passage, approval and

publication as required by law.

Village of Decatur, Nebraska

Loretta Kellogg

Chairman

ATTEST:

Ann Chytka

Village Clerk

Siecke: I move that Resolution # 148- Garbage Rates be passed

Gatewood: I second the motion

Kellogg: Shall Resolution # 148- Garbage Rates be passed and adopted by Roll Call:

Chytka:

Anderson-yes, Kellogg-yes, Tolby-yes, Siecke-yes, Gatewood-yes

Kellogg Motion Carried

7) NEW BUSINESS

* JEO- Viv and Ethan -See above in water and sewer report,

* Fire Department- City Hall Key- Clerk brought up that there was a false alarm at

City Hall where fire department was dispatched. No key was available.

Anderson brought up where the key should be located at the fire hall. That will be

checked on.

* Basement North wall outlets- Clerk reported that during the Methodist dinner the

circuits kept tripping along the north wall. Board spoke and stated that Max needed to be

contacted to see if able to fix the problem.

* Robert Sparks- Water line- Not present

Gatewood made a motion to go into executive session to discuss possible litigation 2nd

by Siecke

Roll Call Anderson- y, Tolby-y, Kellogg-y, Gatewood-y, Siecke-y

Time 6:14

Siecke made a motion to come out of executive session 2nd Tolby

Roll Call Kellogg-y, Gatewood-y, Anderson-y, Siecke-y, Tolby-y

Time 6:24

Siecke made a motion rescind the motion that was made not to pay 1/2 of the water bill

from Robert Sparks.

2nd by Gatewood

Roll call- Anderson-y, Tolby-y, Kellogg-y, Siecke-y, Gatewood-y

Siecke made a motion to that we pay Robert Sparks $680.10 for the bill that was

previously presented. 2nd by Gatewood

Roll call- Anderson-y, Tolby-y, Kellogg-y, Siecke-y, Gatewood-y

8) CORRESPONDENCE

Clerk presented a flyer from Discover Northeast asking if we wanted to advertise in the

2017 travel guide. There was discussion from the Board whether or not to advertise. It was

decided not to advertise in the guide in 2017.

9) ANNOUNCEMENTS

Next Regular Board meeting will be on December 8, 2016 at 4:30 here at City Hall.

Anderson thanked Tolby for her Service in the Armed Forces.

10) APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

1) Claims preapproved by Tolby and Kellogg

2) Motion to Approve the Claims as Submitted by Siecke and 2nd by Gatewood

Roll Call: Anderson-y, Kellogg-y, Tolby-y, Siecke-y, Gatewood-y

Are there any questions from the audience?

Dale Wolf asked about the light up by the Methodist Church, Luke said that a new ballast

has been ordered.

11) MOTION TO ADJOURN THE REGULAR MEETING

Siecke 2nd Gatewood

Adjournment time 6:32 PM

_________, Chairman

_________, Village Clerk

Village of Decatur Meeting Minutes


VILLAGE OF DECATUR

REGULAR BOARD MEETING

AGENDA

JUNE 9TH, 2016 @ 4:30 PM

 

The Board of the Village of Decatur met in a Public Meeting followed by Regular Session at 4:30 P.M. at the City Hall on June 9th, 2016. Visitors signing in Alta Wolf with Lyons Mirror Sun, Justin Smith, Cindy Brown, Judy Connealy with Foundation, Jaime Bacon with BCIA, Darien Beatty, Greg Beatty, Jenny Penny with Foundation and Tim Slaughter.

 

1)         Regular Meeting Called to Order by Chairman Kellogg

Roll Call: Anderson__Here__ Gatewood__here___, Kellogg_here____, Siecke _here_____, Tolby _here____

 

2)        Agenda and minutes of the previous month’s meeting received:

Roll Call: Anderson- yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

 

3)        Approval and/or correction and suspended reading of the previous month minutes.

Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

 

4)        EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING:

 

Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

 

 

5)         REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES:

 

1)         Police: Monthly Report-Justin Smith came to the table. The Decatur Police Department is continuing to work with the State of Nebraska to get more signage and to get people to slow down when coming into our community. In addition, we have sent in permit requests for these signs along with peddler permit signs to be posted at the entrances to the village.
We are also actively searching for certified law enforcement officers who would like to come work part time for the Decatur Police Department.
We need to update our office 365 software which has expired. This has a cost of $69.99

The ending report is that the police department has had:

__15_ New incident reports since the last board meeting.
__08_ Traffic Citations
__15_ Traffic Warnings
__04_ Accident Reports

 

We also had JP Sparks resigned.

Siecke made a motion to buying the software and Gatewood 2nd

 

Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes
2)         Lights: Monthly Report-Cheryl said that we got a bid to put a light on the south end of town. The bid       from REA is 1500.00.

Anderson made a motion to purchase the 2 lights from REA for the south Broadway Gatewood 2nd

Roll Call: Anderson-yes Gatewood-yes, Kellogg-abstained, Siecke-yes, Tolby-yes

Motion Carried

3)         Water & Sewer: Monthly Report- Anderson stated sewer line is broke with a discharge of grey water and we have a temporary fix. We need to put down a brim and pipe. It is looking at $4500 to fix it.

Siecke made a motion to hire P &L to fix the sewer line Gatewood 2nd

                                   

                           Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Motion Carried
4)         Parks: Monthly Report- Income for May $4,839.00, Cindy requested gloss to put on the bathroom floors and the board decided to wait to see how the floor wears. The fish grinder is being modified to fit. Cheryl took a trash can down to the park at Beck Park. With the picnic tables someone has offered to put the board on if the Village buys the boards. Gatewood stated that we should put the Go Fund Me on the Alumni’s Facebook page.
5)         Streets: Monthly Report- Income from city sales tax for March $4235.53. Siecke stated that the 3          patches have been done. We have got some bids on the street patches 10th street from the highway to the top            of the hill is $21,000 11th street from main street to the highway is $16,300. If we went through with this I was             hoping we could pay with half of this year’s budget and half of next year’s budget. Those streets are in serious            need of attention! Also talking about funding we got some information about funding through Nebraska State     Revolving Fund and you submit everything online. You can apply every year. Anderson asked why all the            sales tax goes into the streets. Kellogg stated that it was decided by the board. Anderson thinks that we        should have it in the general fund so it can be used for all repairs that need to be done. Kellogg stated that we            had no funds in the streets and our streets needed to be fixed and that was the way to get the funds in the            account.

 

6)         Recycling Report: Recycling is needing to be hauled to Tekamah- Clerk stated we have hauled some        but we need to have the rest hauled. I talked to the guy at Tekamah said he would come up and take some         recycling down, but we haven’t heard back from him. We are interested to see what it would cost. Cindy    Brown stated that there are full boxes that need to be moved down. Kellogg stated that it has looked nice            every time she has been down there.

 

6)        OLD BUSINESS

1)        Greg Beatty- Rezoning Lots 18-20 Block 22- Greg came to the table. Kellogg asked what it meant to       Greg to have his property rezoned. Beatty stated that he felt that it should have been done with the other         properties that were changed. Kellogg asked if there was something that he wanted to do and Beatty said he        was going to do the same thing he was doing now. Kellogg stated that if she had been here we could have             opened it up because it has been through the planning commission and through all the steps. I feel we need to      decide if the rest of the block should be zoned commercial or not. Siecke stated we need to address it one way   or another to decide whether it should be rezoned or not.                          

Siecke Motion to rezoning lots 18-20 Block 22 and 2nd by Gatewood

Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Motion Carried

 

2)        Hiring of Minors- Siecke stated that that we talked about hiring a teenager to mow and weed eat.             Anderson asked how many applications we had and the clerk 2 and said they are in the office. Anderson made             a motion to go into executive session to review the applications. Siecke 2nd the motion.

Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

5:32

Siecke Motion to come out of executive session at 5:58 and Gatewood 2nd the motion

Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Kellogg stated that they went into executive session to look over applications and have decided to hire Trent       Gatewood to run the mower and weed eater and anything else that is asked of him.

Siecke motioned to hire Trent Gatewood as a seasonal worker at minimum wage and Tolby 2nd the motion

Roll Call: Anderson-yes Gatewood-abstain, Kellogg-yes, Siecke-yes, Tolby-yes

Anderson stated there are no set hours per week it may vary the max hours is 40 hours a week. Starting   Monday June 13, 2016

Motion Carried

 

3)        Jamie Bacon- Employee Insurance- Bacon came to the table. Board members were given papers from      Jamie Bacon. Based on these two without making any changes to the policy it has gone up about 19%. This             includes all three full time employees. Bacon discussed all the different options for each insurance company.

 

4)        Bids for Repair of Basement- Kellogg talked about the bids for the basement. We have bids from             Boden’s total $10502.00 material and labor at $19000.00 and Thrasher 2896.00 for outside 7992.00 for inside.         Keith Stillman brought in a bid for drywall removal and replace $10660.00. 21150.00 rounded up. Thrasher has a 25 year warranty.

Siecke made a motion to except Thrasher and Stillman and seek to borrow the money from the bank and Gatewood 2nd   the motion.

Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Caulking all window’s bid from Boden’s $820.00 and for the damaged drain $2500.00 the board decided to          get more than one bid. Table until next month.

5)        Bids for 1986 Chevy Pick-up- One bid came in. Justin Smith with a bid of $150.00.

Gatewood made a motion to except the bid for $150 from Justin Smith and 2nd by Tolby

Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Motion Carried

6)        Nate Wright- Bike and Build- If they have tents they can stay at the north park.

Anderson made the motion to allow them to stay at the north park.


7)         NEW BUSINESS

 

1)        Judy Connealy- Future of Decatur- Had to leave early

2)         Dave Malloy- Water main- Not Available

3)        Sign Painter- Kellogg stated that there is a gal that paints the signs. $3 for little signs and $5 for the         big signs. Gatewood stated that we should look to all the other signs and get them all done.

 

4)        Bug Sprayer- Anderson asked if it was put in the budget. Once a week at $600 a week. If we can get      them to start spraying next week. Something done month to month.

Gatewood made a motion to hire the bug sprayer if under $700 a month starting next week and will call in July   and 2nd by Siecke

Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

 

5)        Town Hall Meeting – Date June 27th @ 7pm at the Sears Center

6)        Tim Slaughter- Village owned lots- Slaughter came to the table. He talked about bringing more       businesses to our Village.

7)         Burgess Lease- Clerk said the lease agreement coming due. There lease is up June 30, 2016. We need       to all have the lease agreements to look at the agreements.

8)        Senior Center Lease- same with the Sears Center lease is up June 30, 2016 and the board would like to     see the lease agreements before making any agreements.

9)         Employee Title and Job Descriptions- Kellogg calls an executive session.

Siecke made a motion to go into executive session to discuss employee title and job descriptions and 2nd by         Gatewood

Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

7:12

Siecke made motion to come out of Executive Session at 8:00pm 2nd Gatewood.

Roll Call: Kellogg-y, Tolby-y, Anderson-y, Siecke-y, Gatewood-y.

 

8)         CORRESPONDENCE

 
9)         ANNOUNCEMENTS

Next Regular Board meeting will be on July 14th, 2016 at 4:30 here at City Hall

 

10)       APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

 

1) Claims preapproved by Gatewood and Tolby, Both denied Omaha Street Sweeping

2) Motion to Approve all the Claims as Submitted

Siecke 2nd  Gatewood

 

Roll Call: Anderson-yes, Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

 

Are there any questions from the audience?

Block 90 13-17 lots

 

12)       MOTION TO ADJOURN THE REGULAR MEETING

 

Gatewood 2nd Siecke

 

Adjournment Time: 8:07

_____________________________

Chairman

________________________________

Village Clerk

 

Village of Decatur Meeting Minutes


The Board of the Village of Decatur met in a Regular Session at 4:30 P.M. at the City Hall on May 12th, 2016. Visitors signing in Alta Wolf with Lyons Mirror Sun, Justin Smith, Kay Kellogg, Linda Dunning with the Community Club, Dave Malloy, Nico Hardeman, Tim Slaughter, and Jimmy Phelps

1)         Regular Meeting Called to Order by Vice-Chairman Siecke at 4:30

Roll Call: Anderson-Here, Gatewood-Here, Kellogg-Absent, Siecke-Here, Tolby-Here

 

2)        Agenda and minutes of the previous month’s meeting received:

Roll Call: Anderson-yes, Gatewood- yes, Kellogg-absent, Siecke- yes, Tolby -yes

 

3)        Approval and/or correction and suspended reading of the previous month minutes.

Roll Call: Anderson-yes, Gatewood- yes, Kellogg-absent, Siecke- yes, Tolby -yes

 

4)        EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING:

 

Anderson made a Motion to Excuse Kellogg from tonight’s meeting. 2nd by Gatewood

 

Roll Call: Siecke- yes, Tolby -yes, Anderson-yes, Gatewood- yes

 

Siecke amended the agenda and went to OLD BUSINESS

6)        OLD BUSINESS

1)        Ordinance   §53.07A regarding late fee: Vice Chair asked Village Clerk to read Ordinance §53.07A.

Village Clerk Read:

ORDINANCE § 53.07A

AN ORDINANCE TO AMEND ORDINANCE #9-07 IF THE CODE OF DECATUR TO PROVIDE AND CLARIFY CERTAIN LATE, DISCONNECT, AND RECONNECT FEES FOR ELECTRIC SERVICE; TO REPEAL CONFLICTING ORDINANCES AND SECTIONS; AND TO PROVIDE AN EFFECTIVE DATE.

BE IT ORDAINED BY THE CHAIRPERSON AND BOARD OF TRUSTEES OF THE VILLAGE OF DECATUR, NEBRASKA;

SECTION 1. Ordinance #9-07 of the Code of Decatur, Nebraska, shall be amended to read as follows:   

Ordinance §53.07A, Meters Read, Bills Made Monthly; Delinquent Bills; Disconnection; Reconnection; Landlord’s Responsibility.

All meters shall be read monthly and billing shall be made monthly. All bills shall be paid at the Village Clerk’s office. If the bill is not paid by the 15th of the month, than a $15.00 late fee shall be added to the bill. Effective June 1, 2016 if the customer shall neglect or refuse to pay his or her bill on or before the 20th day after the billing date, the same shall be considered delinquent, and the Village may discontinue and disconnect service until all amounts in arrears are paid in full, in which case the Village shall assess a $20.00 disconnect fee.   The Village shall assess an additional $20.00 reconnect fee once the customer pays in full all amounts in arrears. In the event the premises is a rental property and the renter has vacated the premises, the owner of the premises shall be responsible for the unpaid bill.

SECTION 2. All ordinances and sections in conflict herewith are hereby repealed (§53.07 & #9-07 ).

SECTION 3. This Ordinance shall be in full force and take effect from and after its passage, approval, and publication or posting according to law.

Passes and approved this 12th day of May 2016

Vice Chair asked if there were any questions- None

Tolby made a motion to adopt Ordinance §53.07A. 2nd by Gatewood

Roll Call, Anderson-yes, Gatewood- yes, Siecke- yes, Tolby -yes

Gatewood made a motion for final passage on Ordinance §53.07A 2nd by Anderson

Roll Call: Siecke- yes, Tolby -yes, Anderson-yes, Gatewood- yes

Vice Chair Ordinance §53.07A has been passed by a majority of all members present of the Council.

Signed by Vice Chair and Village Clerk Sealed by the Clerk

2)         Ordinance §111.01A Amending Peddlers and Hawkers

Vice Chair asked Village Clerk to read Ordinance §111.01A.

Village Clerk Read:

ORDINANCE § 111.01A

AN ORDINANCE TO AMEND ORDINANCE § 111.01 OF THE CODE OF DECATUR TO PROVIDE AND CLARIFY THE PEDDLERS AND HAWKERS SECTION; TO REPEAL CONFLICTING ORDINANCES AND SECTIONS; AND TO PROVIDE AN EFFECTIVE DATE.

BE IT ORDAINED BY THE CHAIRPERSON AND BOARD OF TRUSTEES OF THE VILLAGE OF DECATUR, NEBRASKA;

SECTION 1. Ordinance § 111.01 of the Code of Decatur, Nebraska, shall be amended to read as follows:           

Ordinance § 111.01A, Peddlers and Hawkers; Regulation, Permit instructions, Peddlers and hawkers permit and Exceptions.

  • 111.01A PEDDLERS AND HAWKERS.

 

PEDDLERS AND HAWKERS; REGULATION. To insure the safety and security of the people of the Village of Decatur and insure that the peddlers and hawkers are selling legal products and operating legally and lawfully within the Municipality of the Village of Decatur.

 

(A) Hours of solicitation. It shall be unlawful for any solicitor, salesperson or peddler to solicit any individual between the hours of 6:00 p.m. and 8:00 a.m., unless they have a previous appointment with the resident or residents of the premises solicited. It shall be unlawful at any hour for a solicitor, salesperson or peddler to solicit without a proper license on his or her person at all times.

 

To prevent the sale of fraudulent, dangerous, and unhealthful goods and services, and to protect the public by maintaining records of the products sold and the persons and companies responsible for such sales, all peddlers and hawkers shall, before doing business within the Municipality, make application for, and be issued a permit application for said permit shall be made to the Municipal Clerk, and shall contain all the necessary information and documents required for the protection of the residents of the Municipality. Any person or persons granted a peddler and hawker permit shall be subject to any fees, occupation taxes, and other rules and regulations which the Governing Body deems appropriate for the purposes stated herein. Any permit so granted shall be subject to revocation for good and sufficient cause by the Municipal Police. (Ref. 17-134, 17-525, 17-562, RS Neb.)

 

 

PEDDLERS AND HAWKERS; PERMIT INSTRUCTIONS

 

  1. Have the applicant fill the form out completely.
  2. Take a copy of the applicant’s driver’s license or id provided.
  3. Collect the Permit Fee. $10.00
  4. Assign a permit number.
  5. Give a copy of the permit along with a copy of the Regulations to the applicant.
  6. Staple a copy of the applicants Drivers license or id to the permit and place in the permit file. Keep these on file for one year.

 

PEDDLERS AND HAWKERS; PERMIT

 

PERMIT #: _________

Name: ____________________________________ Phone #: _____________

Address: ______________________ State: __________ Zip code: _______

Driver’s License #: ______________ State: _________ D.O.B. __________

License Plate #: __________

Employer: _____________________ Phone #: _____________

Address: ______________________ State: __________ Zip code: _______

 

Nature of Merchandise being sold: _____________________________________________________________________________.

 

Under Penalties of perjury, I state that I have never been convicted of any crime or ordinance violation except as follows: _____________________________________________________________________________.

 

State Nature of offence, court in which convicted, and approximate date: _______________________________________________________________________.

 

I further state, under penalties of perjury, that to the best of my knowledge I have no infectious or communicable disease. _________________________________.

 

Date: ____________ Signature of applicant: ______________________________.

 

NOTE: THIS PERMIT IS GOOD FROM 8:00 A.M. TO 6:00 P.M. ON THIS DATE ONLY.

 

EACH AND EVERY SALES PERSON WILL PAY THE $10.00 FEE AND SUPPLY THE CLERK WITH A COPY OF THEIR DRIVERS LICENCE AND/OR ID.

This permit must be kept on your person and shown to any & everyone that asks for proof of a permit.

 

PEDDLERS AND HAWKERS; EXCEPTIONS. Nothing herein shall be construed to apply to any person, or persons, selling produce raised within the Burt County, or to wholesale salesmen soliciting merchants directly. Under this exception you are still required to apply for an Exempt Permit at the Village Office.

Penalty, see § 6-12A-08

 

PEDDLERS AND HAWKERS; EXEMPT PERMIT

 

PERMIT #: _________

Name: ____________________________________ Phone #: _____________

Address: ______________________ State: __________ Zip code: _______

Driver’s License #: ______________ State: _________ D.O.B. __________

License Plate #: __________

Employer: _____________________ Phone #: _____________

Address: ______________________ State: __________ Zip code: _______

 

Nature of Merchandise being sold: _____________________________________________________________________________.

 

Under Penalties of perjury, I state that I have never been convicted of any crime or ordinance violation except as follows: _____________________________________________________________________________.

 

State Nature of offence, court in which convicted, and approximate date: _______________________________________________________________________.

 

I further state, under penalties of perjury, that to the best of my knowledge I have no infectious or communicable disease. _________________________________.

 

Date: ____________ Signature of applicant: ______________________________.

 

NOTE: THIS PERMIT IS GOOD FROM 8:00 A.M. TO 6:00 P.M. ON THIS DATE ONLY.

 

EACH AND EVERY SALES PERSON WILL SUPPLY THE CLERK WITH A COPY OF THEIR DRIVERS LICENCE AND/OR ID.

This permit must be kept on your person and shown to any & everyone that asks for proof of a permit

 

SECTION 2. All ordinances and sections in conflict herewith are hereby repealed (§111.10, 1995 Code, § 4-601; 1995 Code, § 4-602).

 

SECTION 3. This Ordinance shall be in full force and take effect from and after its passage, approval, and publication or posting according to law.

Passes and approved this 12th day of May 2016

Vice Chair asked if there were any questions- Anderson stated that he would like to amend county to be changed to Burt County

Gatewood made a motion to adopt Ordinance §111.01A. 2nd by Tolby

Roll Call: Anderson-yes, Siecke- yes, Gatewood- yes, Tolby -yes

Gatewood made a motion for final passage on Ordinance §111.01A 2nd by Tolby

Roll Call: Anderson-yes, Siecke- yes, Gatewood- yes, Tolby -yes

Vice Chair Ordinance §111.01A has been passed by a majority of all members present of the Council.

Signed by Vice Chair and Village Clerk Sealed by the Clerk

 

3)         Rezoning Lots 18-28 Block 22 Ordinance §05-12-2016

Vice Chair asked Village Clerk to read Ordinance §05-12-2016.

Village Clerk Read:

ORDINANCE # 05-12-2016

 

AN ORDINANCE OF THE VILLAGE OF DECATUR, NEBRASKA, TO AMEND ITS ZONING ORDINANCE TO REZONE FROM LOW DENSITY RESIDENTIAL TO COMMERCIAL DISTRICT TRACT OF LAND LOCATED IN PART OF LOTS 21-28 IN BLOCK 22, ALL LYING IN THE VILLAGE OF DECATUR, BURT COUNTY, NEBRASKA; TO REPEAL CONFLICTING ORDINANCES, SECTIONS, AND REGULATIONS; TO PROVIDE AN EFFECTIVE DATE.

            WHEREAS the Board of Trustees of the Village of Decatur, Nebraska, wishes to amend the zoning district of certain land located within its zoning jurisdiction from low density residential to commercial district this land is located in Block 22 lots 21-28, all lying in the Village of Decatur, Burt County, Nebraska; and

WHEREAS the Planning Commission of the Village of Decatur, Nebraska, held a public hearing on March 4th 2016, of which it duly gave advance notice, and recommended that such land located on lots 21-28 block 22 be rezoned from low density residential to commercial

WHEREAS the Village Board of Trustees held a public hearing on April 14, 2016, of which duly gave advance; notice

NOW, THEREFORE, BE IT ORDAINED BY THE CHAIRPERSON AND BOARD OF TRUSTEES OF THE VILLAGE OF DECATUR, NEBRASKA:

            SECTION 1. The following described real property is hereby rezoned from low density residential to commercial district this land is located in Block 22 lots 21-28.

SECTION 2. All Ordinances, sections, and regulations in conflict herewith are hereby repealed.

SECTION 3. This Ordinance shall be in full force and take effect from and after its passage, approval, and publication or posting according to law, and after appropriate entry of the amendment is made on the Village’s Official Zoning Map(s) in accordance with Section 4.3 of the Village’s Zoning Ordinance.

Passes and approved this 12th day of May 2016

Vice Chair asked if there were any questions: Anderson just wanted to make sure that it was only up to Nico’s property.

And it is.

Anderson made a motion to introduce Ordinance §05-12-2016. 2nd by Gatewood

Roll Call: Siecke- yes, Tolby -yes, Gatewood- yes, Anderson-yes

Anderson made a motion to move for final passage on Ordinance §05-12-2016. 2nd by Gatewood

Roll Call: : Siecke- yes, Tolby -yes, Gatewood- yes, Anderson-yes

Vice Chair Ordinance §05-12-2016 has been passed by a majority of all members present of the Council.

Signed by Vice Chair and Village Clerk Sealed by the Clerk

4)         252 W. 3rd St. Clerk wants the ok to line up the abatement of asbestos and clean up of land.

Chytka just wanted to have the permission to get things in place and lined up to have 252 W. 3rd St. demolished.

Anderson made a motion to have the clerk continue forward on 252 W 3rd St. 2nd by Gatewood.

Roll Call: : Siecke- yes, Tolby -yes, Gatewood- yes, Anderson-yes

 

5)         REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES:

 

1)         Police: Monthly Report- Justin came to the table discussed how they are continuing to pursue ordinance violations, both old and new. Officers have been going around and talking to property owners about violations such as weeds and other violations. Officers have also been talking to people who may need assistance with repairs on their homes, and letting them know what programs are out there.

Justin stated quite a few people have approached him and were very pleased with the board and village government for striving to make positive steps to better Decatur.

Justin reported that recently the PD has had some shifts that were difficult to fill and they are striving to give Decatur residents 24 hour a day coverage. He asked the board to look into hiring additional officers up to three at this time to fill in when officers are sick or on vacation. No additional hours will be needed as we are only looking to fill hours for other officers that are away.

He ended his report by stating 8 new incident reports since the last board meeting, 2 traffic citations, 8 traffic warnings.

Justin asked for the special meeting be changed from the 16th to the 20th of May so he may attend.

The board moved the special meeting to May 20th at 4:30 at City Hall.

He asked if we could pay $15 per year to the Police Officer of Nebraska Association.

 

Cheryl made a motion to advertise for an on-call police officers. 2nd by Tolby

Roll Call Siecke- yes, Anderson-yes, Tolby -yes, Gatewood- yes
2)         Lights: Monthly Report- Gatewood has had a couple of people ask for light poles at the south end of Broadway. Siecke would like to see what the costs would be. And then discuss at the next week. Clerk stated that many residents have signed up for budget billing and also more people signed up for auto payments.

 

Siecke stated that we may need to get signs when entering town that a peddler permit is needed.

Slaughter discussed setting up a farmer’s market. He asked how would the people get a permit, Clerk stated that they could call her cell phone or the cop on duty.

 

3)         Water & Sewer: Monthly Report- Anderson report Layne Western wants to check the filters before they go back online. Siecke said that it would be ok to have them x-rayed. Anderson also stated that we received a bid for the water pit up at Dave Malloy’s Olson’s bid came in at $1,170.00.

Dave Malloy came to the table to discuss his water pit. He said that he understands that the cost is coming in higher than expected. He stated that he would be willing to share in the cost.

Dave said that he is willing to put the pit on the back burner for now.
4)         Parks: Monthly Report- Floor paint has been purchased, need to address the lighting in the bath rooms, also paints for the doors have been purchased. Income for the park was $912.75.
5)         Streets: Monthly Report- Income from city sales tax for February $3,403.25. He went over the    bid to have streets repaired was $222,982.75. He stated that it has been hard to get any bids.

 

6)         Recycling Report: Recycling needs to be hauled to Tekamah


7)         NEW BUSINESS

 

1)        Kay Kellogg- Commercial Insurance Kay came to the table she said that recommends that we go   with OneBeacon Government risks and Bitco for workers comp. She will come to the Special meeting          on Friday the 20th at 4:30. Board members talked about hiring minors for mowing- she said to keep it             simple.

2)         Community Club Liquor License Riverfront Days- Linda Dunning came to the board explained    the dates and times.

Gatewood made a motion to allow the Community Club to serve alcohol June 17,18,and 19th. 2nd by   Tolby.

Roll Call- Anderson-abstain, Siecke-yes, Gatewood-y, Tolby-y

Linda asked for permission to close the street for the dance on Friday night. permission granted.

Linda asked Justin to help get the cars off the street the day of the parade.

The board agreed to supply the copies for the Community Club.

 

Linda asked if during the BBQ if they could block the street off during that time. Justin will look into      being able to do this.

Copies and flyers were brought up and the broad agreed to make the copies. Linda also wanted to make sure that the porta potties were available at the old fire hall property, and             electricity to the light pole at             old fire hall property

3)        City Hall basement flooding- Anderson stated that the basement is leaking- and we need to see     about getting it fixed. Siecke said we need to see where it is coming from. Anderson suggested maybe             having Thrasher come in? Siecke and Anderson discussed getting bids for the caulking of the windows.

 

4)        Donations to Community Club for fireworks- Community Club is not having fireworks this year.

5)        Donations to Business Club for website- Tim Slaughter came to the table and we discussed the    business members and how all websites would be linked. The cost could be around $400. This was             tabled until we know what the cost is.

Tim Slaughter- Lighting at the Memorial Trailer- Slaughter said that he talked with Max Christiansen to   run wire to the power pole to the Decatur sign Max said it would be around $360.00.

Anderson made a motion to Christiansen Electric to come in and get electricity to the to the Decatur sign             2nd by Gatewood

Roll call-Siecke-y, Tolby-y, Anderson-y, Gatewood-y

 

6)         Sell 1986 Chevy pickup Ok for the clerk to place an ad for bids for the 1986 Chevy truck.            Anderson made a motion for to put the 1986 Chevy pickup up for bids. Bids to be in by June 12th             meeting. 2nd Gatewood

Roll call-Siecke-y, Tolby-y, Anderson-y, Gatewood-y

 

7)        Look into replacing 1978 IH Dump truck- We are inquiring about different dump trucks

8)         QuickBooks updating software to 2016- Clerk asked if she could upgrade to 2016

Anderson made a motion to purchase QuickBooks 2016 2nd by Gatewood

Roll call-Siecke-y, Tolby-y, Anderson-y, Gatewood-y

 

8)         CORRESPONDENCE

1) Tri-State High Adventure Base- Clerk advised that Tri-State has been in contact with us and they       would like to have the Board down to greet them. Clerk advised that they will be in on Wednesdays

and they camp at the park.

2) Nate Wright. Bike and Build-Clerk informed that she had received an email and they are requesting      some where to stay. The board would like more info. Asked the Clerk to have something by next          meeting.

9)         ANNOUNCEMENTS

Next Regular Board meeting will be on June 9th , 2016 at 4:30 here at City Hall

 

10)       APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

1) Claims preapproved by Gatewood and Tolby

2) Motion to Approve the Claims as Submitted

 

Gatewood 2nd Tolby             Roll Call: Gatewood-y, Siecke y, Tolby y

 

Are there any questions from the audience?

 

12)       MOTION TO ADJOURN THE REGULAR MEETING

Gatewood 2nd Tolby                                                                        Adjournment Time: 6:18

Ann Chytka Village Clerk                                                     Mark Siecke Vice Chair

Village of Decatur Meeting Agenda


VILLAGE OF DECATUR

REGULAR BOARD MEETING

AGENDA

MAY 12TH, 2016 @ 4:30 PM

 

NOTE: Everyone must use the microphones at the table. The audience must be quiet during the meeting. If you want to ask a question and you are not on the Agenda, you must raise your hand, get permission from the Chairman, and come to the microphone before speaking. If you are on the Agenda the same rule applies.

 

THE VILLAGE BOARD HAS THE RIGHT TO MODIFY THE AGENDA AT THE PUBLIC MEETING WHEN CONVENED. MEETING IS OPEN TO THE PUBLIC. A COPY OF THE OPEN MEETINGS ACT IS LOCATED ON THE NORTH WALL.

 

1)         Regular Meeting Called to Order by Chairman Kellogg

Roll Call: Anderson_______ Gatewood_____, Kellogg_____, Siecke ______, Tolby _____

 

2)        Agenda and minutes of the previous month’s meeting received:

Roll Call: Anderson_______ Gatewood_____, Kellogg_____, Siecke ______, Tolby _____

 

3)        Approval and/or correction and suspended reading of the previous month minutes.

Roll Call: Anderson_______ Gatewood_____, Kellogg_____, Siecke ______, Tolby _____

 

4)        EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING:

 

Motion to Excuse Loretta Kellogg from tonight’s meeting

 

Roll Call: Anderson_______ Gatewood_____, Kellogg_____, Siecke ______, Tolby _____

 

 

5)         REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES:

 

1)         Police: Monthly Report

2)         Lights: Monthly Report-

 

3)         Water & Sewer: Monthly Report- Olson Bid
4)         Parks: Monthly Report-
5)         Streets: Monthly Report- Income from city sales tax for February $3,403.25.

 

6)         Recycling Report: Recycling is needing to be hauled to Tekamah

 

6)        OLD BUSINESS

1)        Ordinance §53.07A regarding late fee

2)        Ordinance §111.01A Amending Peddlers and Hawkers

3)         Rezoning Lots 18-28 Block 22

4)         252 W. 3rd St. Clerk wants the ok to line up the abatement of asbestos and clean up of land.


7)         NEW BUSINESS

 

1)        Kay Kellogg- Commercial Insurance

2)         Community Club Liquor License Riverfront Days

3)        Donations to Community Club for fireworks

4)        Donations to Business Club for website

5)        City Hall basement flooding

6)        Minors Mowing

7)         Sell 1986 Chevy pickup

8)        Look into replacing 1978 IH Dump truck

9)         QuickBooks updating software to 2016

10)        Dave Malloy- Cabins

11)        Norma Farrens- Riverfront

12)         Tim Slaughter- Lighting at the Memorial Trailer

 

8)         CORRESPONDENCE

1) Tri-State High Adventure Base

2) Nate Wright. Bike and Build
9)         ANNOUNCEMENTS

Next Regular Board meeting will be on June 9th , 2016 at 4:30 here at City Hall

 

10)       APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

 

1) Claims preapproved by Gatewood and Tolby

2) Motion to Approve the Claims as Submitted

 

________________2nd_________________

 

 

Roll Call: Anderson_______ Gatewood_____, Kellogg_____, Siecke ______, Tolby _____

 

Are there any questions from the audience?

 

 

12)       MOTION TO ADJOURN THE REGULAR MEETING

 

 

_______________2nd________________

Adjournment Time:

 

 

Village of Decatur Meeting Minutes


The Board of the Village of Decatur met in a Public Meeting followed by Regular Session at 4:30 P.M. at the City Hall on April 14th, 2016. Visitors signing in Alta Wolf with Lyons Mirror Sun, Dale Wolf, Justin Smith, Chelsey Dunning, Nico Hardeman, Ellen Olson, John Wilson with Nebraska Extension. Not Signing in Kelly Murphy

Kellogg informed the public of the Open Meeting Act posted.

1)         Public Meeting Called to Order by Chairman Kellogg

Roll Call: Anderson-Gatewood-y, Kellogg-y, Siecke-y, Tolby-y

Kellogg opened the public hearing at 4:30 for the rezoning of Lots 21-28 Block 22

There was discussion about the rezoning. Kelly Murphy was concerned about if the business doesn’t work out what would go in its place. Kellogg voiced that the neighbors haven’t had a chance to voice their concerns. Anderson explained that was done at the public hearing with the planning commission and that is when people were able to voice their opinion. Alta spoke that she was for Jack having the business. Siecke made a motion to table the zoning until next meeting 2nd by Gatewood

Roll Call Anderson, Kellogg, Tolby, Gatewood, and Siecke all voted Yes

Public Meeting Closed at 4:55

2)         Regular Meeting Called to Order by Chairman Kellogg @4:55

Roll Call: Anderson-y, Gatewood-y, Kellogg-y, Siecke-y, Tolby-y

3)         EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING:

All present

4)        Agenda and minutes of the previous month’s meeting received:

Roll Call: Anderson-y, Gatewood-y, Kellogg-y, Siecke-y, Tolby-y

5)        Approval and/or correction and suspended reading of the previous month minutes.

Roll Call: Anderson-y, Gatewood-y, Kellogg-y, Siecke-y, Tolby-y

6)        REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES:

1)         Police

Anderson made a motion to have Walker Lane repair the air conditioner 2nd by      Gatewood

Roll Call Kellogg, Tolby, Siecke, Gatewood and Anderson all yes.

Anderson made a motion to have the Ordinance that Police Chief has been working on      revised to fit our Village. 2nd by Gatewood

Roll Call Kellogg, Tolby, Siecke, Gatewood and Anderson all yes.

2)         Lights: Monthly Report- Gatewood would like to raise the late fee from $10.00 to            $15.00. Gatewood made a motion to raise the late fee to $15.00 starting in May. 2nd by           Siecke

Roll call- Anderson, Kellogg, Tolby, Gatewood and Siecke voted yes.

3)         Water & Sewer: Monthly Report Anderson reported that the filters have been       welded and it will be back on line next week.

4)         Parks: Monthly Report- Tolby reported March Park collections $299.30, Siecke stated that he, Tolby and Lynn went down to the boat ramp and they decided that they        will pour concrete down at the ramp.

5)         Streets: Monthly Report- Income from city sales tax for January $4,997.79.

Anderson made a motion to let Siecke get 2 bids for rock to build a base on                                     Methodist Road and Farrens Road. 2nd by Gatewood. Kellogg, Tolby, Siecke,                            Gatewood and Anderson voted yes.

7)        OLD BUSINESS
            1) Budget Billing

2) Curb-side recycling

Siecke stated that we needed to do mass mailing to inform citizen’s of both Budget             Billing and Curb-side. Siecke said that it would cost around $147.00 to send out the          mailings.

Siecke made a motion to mail out information about Budget Billing and curb-side    recycling with this month’s utility bills. 2nd by Tolby

Roll Call Kellogg, Anderson, Gatewood, Siecke, and Tolby voted yes

8)        NEW BUSINESS

Fish Grinder at fish cleaning station- The estimate for the fish grinder came in at    $4535.71 plus freight. Gatewood checked with the Game and Fish and there is no money     out there to help us out. Siecke had also checked with Steve Dye and the Corp of Engineers has not money either. Siecke made a motion to purchase the fish grinder 2nd         by Tolby

Roll Call- Anderson, Gatewood, Kellogg, Siecke and Tolby voted yes

Siecke made a motion that we approve a plaque to honor the Eagleton’s to be placed at      North Park with the Village Board having final approval on the design. 2nd Gatewood

Roll Call Kellogg, Tolby, Anderson, Siecke, and Gatewood voted yes

Anderson read out the other bids for the cost of the new mower.

Most of the others would not take our trade in.

Anderson made a motion that we go with the SCAG Cheetah with the 72″ deck from        Mels Small Engine in the amount of $6,804.00. 2nd by Gatewood

Roll Call Kellogg, Tolby, Siecke, Anderson and Gatewood voted yes

Street Cleaner Bid- Came in at $1,500.00 and that he would like to do the cleaning at         night when there are no cars on the streets. Siecke stated that the streets need to be       painted this year also. Anderson made a motion to accept the bid of $1,500.00 for street   cleaner to come as soon as he can.

Roll Call Kellogg, Tolby, Siecke, Anderson and Gatewood Voted Yes

10)       ANNOUNCEMENTS

The next Town Hall Meeting will be April 25th Monday at 7 PM at the Sears Center.

Next Board meeting will be on May 12, 2016 at 4:30 here at City Hall

11)       APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

1) Claims preapproved by Gatewood and Tolby

2) Motion to Approve the Claims as Submitted

Siecke 2nd Gatewood

Roll Call: Anderson, Gatewood, Kellogg, Siecke, and Tolby Voted Yes.

Are there any questions from the audience?

13)       MOTION TO ADJOURN THE REGULAR MEETING

Siecke 2nd Gatewood

Adjournment Time: 8:06 PM

Ann Chytka Village Clerk / Decatur

These minutes are not part of the official record. A complete copy is available at the Clerk’s Office or on our FaceBook page (Village of Decatur). The official minutes are not yet approved

Village of Decatur Meeting Minutes


The Board of the Village of Decatur met in a Regular Session at 4:50 P.M. at the City Hall on March 10th, 2016. Visitors signing in Phyllis Mitchell with Relay For Life, Jaccie Uehling with Relay For Life, Cathy Sears with Alumni, Pam Nelsen with Alumni, Darien Beatty, Greg Beatty, Justin Smith, David Malloy, Jim Phelps, Luke Dunning, Nico Hardemen.

1)         Regular Meeting Called to Order by Chairman Kellogg

Roll Call: Gatewood-y, Kellogg-y, Siecke-y, Tolby-absent

 

2)        Agenda and minutes of the previous month’s meeting received:

Roll Call: Gatewood-y, Kellogg-y, Siecke-y

 

3)        Approval and/or correction and suspended reading of the previous month minutes.

Roll Call: Gatewood-y, Kellogg-y, Siecke-y

 

4)        EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING:

Gatewood made a motion to excuse Tolby 2nd Siecke

Kellogg-y, Gatewood-y, Siecke-y

 

 

5)         OATH OF OFFICE:

Lance Anderson read:                                     OATH OF OFFICE

 

STATE OF NEBRASKA                  )

)           SS:

COUNTY OF BURT                         )

 

I, Lance Anderson, do solemnly swear that I will support the constitution of the United States and the constitution of the State of Nebraska, against all enemies, foreign and domestic; that I will bear true faith and allegiance to the same; that I take this obligation freely, without any mental reservation or for purpose of evasion; and that I will faithfully and impartially perform the duties of the office of Board of Trustees according to law, and to the best of my ability. And I do further swear that I do not advocate, nor am I a member of any political party or organization that advocates the overthrow of the government of the United States or of this State by force or violence; and that during such time as I am in this position I will not advocate nor become a member of any political party or organization that advocates the overthrow of the government of the United States or of this State by force or violence, so help me God.                                                              Lance Anderson(signed)

 

Subscribed and sworn by the above named Lance Anderson before me this 10th day of March, 2016. Witness my hand and official seal.

 

Ann Chytka/ Village Clerk(signed)

Officer administering oath

6)         REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES:

 

1)         Police: Monthly Report- Chief Smith reported 20 warnings, 6 Citations, 14 Incident reports, 2 arrests, we have collected one of the grants that we turned in for $500.00 and then we will be receiving another grant for $441.00. Chief Smith wanted to let the people of Decatur to know that any violations of ordinances will be forwarded to the city attorney and there will be a $48.00 court cost added.
2)         Lights: Monthly Report- Tenant VS Owner Delinquent Utility Bills, Cheryl reported that we had an incident where there was a light bill that was not paid by the renter and before they new renter can have lights on the owner needs to pay the bill. Cheryl agreed to accept 1/2 of the bill. There was discussion among the board. Anderson made a motion that we have our city attorney look at it and see if we need a document or just use the ordinance if we need a documents he can do that also. 2nd by Gatewood

Roll Call Kellogg-y, Siecke-y, Anderson-y, Gatewood-y.

Letter from Burt County Public Power. Cheryl read a letter from Burt Country Public Power stating sorry in the confusion about the 2 letters received but that the increase for the delivery of power is going up 1.16%. That the letter we received stating that it was going up 2.6% was sent to us in error.
3)         Water & Sewer: Monthly Report- Lance gave the report he stated that we need 2 new filters and that it   needs to be put on the budget for next year. Kellogg stated that we need to apply for grants.

Clerk reported that she has been in contact with NENEDD and there are grants available but we need       to get the surveys out and back.
4)         Parks: Monthly Report- Park Rates currently $16.00 and tents are $11.00. Starting April 1st we will       start having to pay a 3% lodging tax for the camp ground. Siecke made a motion to raise park rates for    camp pads to $18.00 and tents will be raised to $12.00. Rates will go into effect April 1st, 2016. 2nd   by Gatewood. Roll Call Kellogg-y, Anderson-y, Siecke-y, Gatewood-y.

 

5)         Streets: Monthly Report- Income from city sales tax for December $3,105.82. Siecke stated that we                    need to purchase millings. Millings will be used down at Riverview turn around. Anderson made a                 motion that we get 6 tons of millings and get the asphalt we need to patch the holes.   2nd by Gatewood              Roll Call Siecke-y, Kellogg-y, Anderson-y, Gatewood-y. Anderson brought up the alley between the                  church and the bar and how it needs to be fixed. Siecke stated that Larry is aware of it.
6)        Recycling Report: Recycling is in the process of being hauled to Tekamah and we made $557.73 from                 October’s haul. Anderson asked about the curb-side recycling. Siecke said that it was tabled because not only a few showed interest in it.

 

7)        OLD BUSINESS

8)         NEW BUSINESS

 

1) Alumni- Cathy Sears and Pam Nelsen came to the table. Cathy asked if the Alumni could put some put a       cabinet in the hall basement to display the plaques from Decatur School. She advised this is the last of the           things they have from the old trophy case. Siecke moved to allow the alumni to install a cabinet to display the        plaques from the school. 2nd Gatewood Roll Call- Anderson-abstained, Kellogg-y, Siecke-y, Gatewood-y

2) Dave Malloy- Tapping into water. Dave came to the table and requested the village get him a waterline            to his property. The cost for the pit is $350.00. Dave stated he will be in to make the payment on Friday.

3) Clean up day- Kellogg stated we need to come up with a date. Clerk stated that she has contacted Carrier        Container who we used last year. They are available to bring 4 dumpsters on April 16th at the cost of            $720.00. The containers will be on site for Saturday only. Gatewood asked if she could have high school      students volunteer on clean up day. It was agreed it was a good idea. Anderson said that we need to get help      for the day.

4) Nico Hardeman- Came to the table with 2 concerns, one is the property on that he is cleaning up the property, he was also upset that his wife and bank received letters. Siecke explained that they were on          property so they needed to receive the letters. Nico asked if the rezoning was going to happen tonight?          Kellogg advised not tonight.

5) Jaccie Uehling – Relay for Life June 10th Jaccie came to the table and said that Decatur is where Relay            for Life will be on June 10th. She asked if she could rent 5 camp spots for that Friday night. Uehling stated   that every year there is a tree donated to the place where the Relay for Life is held.

6) Cheryl- Junk Properties she said that she is just wishing the clean-up would move faster. Clerk said that       we still have to have the properties inspected. We are waiting on the requests that we have out. Smith came to            the table and said that he has been calling for bids for the demolition he has talked to 4 different companies. She wanted to thank Jack Quinn for cleaning up his property. It was discussed amongst the board that we need to have the community and business owners come together. It was decided that we have a Town Hall meeting        on Tuesday March 22nd, at 7 PM and it will be held at the Sears Center. This meeting will not be about the             past. It will be on how we can move forward for the future of Decatur.

7) Zoning Commissioner / Building Inspector- Kellogg stated that there is a problem at the north end of town     that is in violation. She is not sure how it needs to be dealt with, is it the zoning commissioner or by the police           department. Anderson thought that the zoning commissioner and police should go up and talk with her and     have her give us a date on when this can be resolved.

Then they moved on and discussed another property up on the north side, Cheryl is going to do some checking on it.

Anderson stated that he wants to hear from our attorney that these properties are in violation.

8) Red Barn- Kellogg stated that we need to set a date of the annual Red Barn Clinic. Kellogg asked the clerk     to set up the date so we can inform the community

9) Vacation request- Clerk requested vacation for 3-11-2016, and May 26,27,&31. Board members did not          have a problem with the clerks request.

 

9)         CORRESPONDENCE

1) Patty Plugge emailed and wanted some feedback on what interests we had what we would like to learn           about.
10)       ANNOUNCEMENTS

Next Board meeting will be on April 14, 2016 at 4:30 here at City Hall

 

11)       APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

 

1) Claims preapproved by Gatewood and Siecke

2) Motion to Approve the Claims as Submitted

 

Siecke made a motion to approve the claims as submitted. 2nd Gatewood

Roll Call: Anderson-y, Kellogg-y, Siecke-y, Gatewood-y

 

Are there any questions from the audience?

 

 

12)       MOTION TO ADJOURN THE REGULAR MEETING

Gatewood 2nd Siecke
Adjournment Time: 6:39 PM

 

__________________________________

Loretta Kellogg / Chair

 

_______________________________________

Ann Chytka / Village Clerk

 

Village of Decatur Meeting Agenda


VILLAGE OF DECATUR

REGULAR BOARD MEETING

AGENDA

MARCH 10TH, 2016 @ 4:30 PM

 

NOTE: Everyone must use the microphones at the table. The audience must be quiet during the meeting. If you want to ask a question and you are not on the Agenda, you must raise your hand, get permission from the Chairman, and come to the microphone before speaking. If you are on the Agenda the same rule applies.

 

THE VILLAGE BOARD HAS THE RIGHT TO MODIFY THE AGENDA AT THE PUBLIC MEETING WHEN CONVENED. MEETING IS OPEN TO THE PUBLIC. A COPY OF THE OPEN MEETINGS ACT IS LOCATED ON THE NORTH WALL.

 

1)         Regular Meeting Called to Order by Chairman Kellogg

Roll Call: Anderson_______ Gatewood_____, Kellogg_____, Siecke ______, Tolby _____

 

3)        Agenda and minutes of the previous month’s meeting received:

Roll Call: Anderson_______ Gatewood_____, Kellogg_____, Siecke ______, Tolby _____

 

4)        Approval and/or correction and suspended reading of the previous month minutes.

Roll Call: Anderson_______ Gatewood_____, Kellogg_____, Siecke ______, Tolby _____

 

5)        EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING:

 

Roll Call: Anderson_______ Gatewood_____, Kellogg_____, Siecke ______, Tolby _____

 

6)         OATH OF OFFICE:

 

7)         REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES:

 

1)         Police: Monthly Report

2)         Lights: Monthly Report- Tenant VS Owner Delinquent Utility Bills
3)         Water & Sewer: Monthly Report- Water filters
4)         Parks: Monthly Report- Park Rates currently $16.00 and tents are $11.00. Starting April 1st we will       start having to pay a 4% lodging tax for the camp ground. We will need to have a checking account          opened to put the taxes from the park in.
5)         Streets: Monthly Report- Income from city sales tax for December $3,105.82. Need to purchase                          millings.
6)        Recycling Report: Recycling is in the process of being hauled to Tekamah

 

8)        OLD BUSINESS

 


9)         NEW BUSINESS

 

1) Dave Malloy- Tapping into water

2) Clean up day

3) Nico Hardeman

4) Jackie Uehlilng – Relay for Life June 10th

5) Cheryl- Junk Properties

6) Zoning Commissioner / Building Inspector

7) Alumni

8) Red Barn

9) Vacation request.

 

10)       CORRESPONDENCE

1)
11)       ANNOUNCEMENTS

Next Board meeting will be on April 14, 2016 at 4:30 here at City Hall

 

12)       APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

 

1) Claims preapproved by Gatewood and

2) Motion to Approve the Claims as Submitted

 

________________2nd_________________

 

 

Roll Call: Anderson_______ Gatewood_____, Kellogg_____, Siecke ______, Tolby _____

 

Are there any questions from the audience?

 

 

13)       MOTION TO ADJOURN THE REGULAR MEETING

 

 

_______________2nd________________

Adjournment Time:

 

 

Village of Decatur Meeting Minutes


Village Board of Decatur Public Hearing for the 1 & 6 year street plan
February 11th, 2016 4:30P.M.

The Board of the Village of Decatur met in a public hearing at 4:30 P.M. at the City Hall on February 11th, 2016. Visitors signing in Jan Merrill with NENEDD, Patty Plugge with Burt Co EDC, Alta Wolf with Mirror Sun, Deb Maryott, Jim Maryott, Peggy Smith Decatur Superintendent, Justin Smith, David Radke with Williams & Co., Tim Slaughter, Greg Meyer, Chelsey Dunning, Jason Troutman, and Jim Webster

 

Siecke made a motion to open the Public Hearing on the One & Six Year Street Plan 2nd by Gatewood. Roll Call Gatewood-y, Kellogg-y, Siecke-y, Tolby- y

Kellogg asked if there were any questions from the audience or Board Members regarding this matter.

Peggy Smith came to the table reviewed Form 9 Summary. Peggy asked what we wanted in our 1 year plan and in our 6 year plan. The Board discussed the list and 10th St : Broadway – 4th Ave, 7th St north of Bridge and 10 Hwy west 900′. Would make up the 1 Year Plan.

Tim Slaughter had a question about Riverview Drive. Siecke informed him that we need to have engineering firm come down and look at the project. Slaughter asked about a bond to put the road in on Riverview.

Another audience member asked if we would be able to put something on the road to make it last longer for Riverview Drive. Peggy stated that what we put down could be used when they go to do the road work.

 

Kellogg asked if there were any more questions from the audience.

Siecke moved to close the public hearing. 2nd by Gatewood

Kellogg asked for Roll Call: Gatewood-y, Kellogg-y, Siecke-y, Tolby- y

Adjourned at 4:50 P.M.

 

______________________________________________________________________________

 

 

The Board of the Village of Decatur met in a Regular Session at 4:50 P.M. at the City Hall on February 11th, 2016. Visitors signing in Jan Merrill with NENEDD, Patty Plugge with Burt Co EDC, Alta Wolf with Mirror Sun, Deb Maryott, Jim Maryott, Peggy Smith Decatur Superintendent, Justin Smith, David Radke with Williams & Co., Tim Slaughter, Greg Meyer, Chelsey Dunning, Jason Troutman, and Jim Webster

 

1)         Meeting Called to Order by Chairman Kellogg

Roll Call: Gatewood-y, Kellogg-y, Siecke-y, Tolby- y

 

2)        Agenda and minutes of the previous month’s meeting received:

Roll Call: Gatewood-y, Kellogg-y, Siecke-y, Tolby- y

 

3)        Approval and/or correction and suspended reading of the previous month minutes.

Roll Call: Gatewood-y, Kellogg-y, Siecke-y, Tolby- y

 

4)        EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING:

All present

5)         Kellogg stated that we needed to fill the vacant see. Kellogg nominated Lance Anderson

2nd by Siecke

Roll Call : Tolby-y, Gatewood-y, Kellogg-y, Siecke, y

Kellogg stated that he will take the oath of office at our next month’s meeting.

 

5)        REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES:

 

1)         Police: Monthly Report- Smith reported a lot more traffic, there have been 18 warnings, 8 citations written and 7 new criminal cases since the last meeting. Smith stated that we have filed small claims against the previous chief since property was not returned. Also that another prior chief has mailed back property that he had in his possession. He had provided a tracking number for that item.
2)         Lights: Monthly Report- Nothing to report
3)         Water & Sewer: Monthly Report Clerk made a comment that well 3 is back working and that it has passed the 2 tests and it we will switch back to using it this spring.
4)         Parks: Monthly Report- no report
5)         Streets: Monthly Report- Income from city sales tax for November $3,717.74.     Siecke reported that the State of Nebraska will be coming to do some work on the         approach to the bridge and will be laying asphalt on the east side of the bridge. Siecke       asked Peggy Smith if we could coordinate with that project to help reduce the cost to the   village for some of our street repairs. She advised to let her know the they let the bid out.
6)         Recycling Report: Clerk reported that recycling needs to be hauled to Tekamah.   The shed is full. Also stated that Cindy Brown has done a great job keeping up on the     recycling center. Siecke will talk with Larry to figure out how and when to haul to            Tekamah.

 

 

7)        OLD BUSINESS

1) Update on 743 S. Broadway- Siecke gave update that stated he had talked with Matt   Coneally about the property since the county now owns it. Matt took it in front of the           Burt County Board of Supervisors, and once the weather clears up they will get a crew up            here to get the             property cleaned up.

2) Curb-side recycling Clerk stated that 9 people had responded 6 said not interested and 3 said that they would be interested. Clerk had talked with Mayo Sanitation and that           since it is able to be billed separately that in November when it comes up for bid he will    add the cost for curbside recycling for only individuals who would like that service.   Chesley Dunning asked if we would still keep the Recycling Center and it was discussed   and it will remain open for those people who use it. Kellogg asked the clerk to get back             in touch with Mayo and get some more information. Curbside was tabled until more info is available.

 

 

9)        NEW BUSINESS


            1) 1-6 Year Road Plan Resolution

Gatewood introduced the following: Resolution # 146- One and Six Year Street Plan.

 

Kellogg asked the Clerk to read Resolution # 146-One and Six Year Street Plan.

 

Chytka Read the Resolution # 146-One and Six Year Street Plan

RESOLUTION # 146

 

Whereas, Pursuant to L.B. 1302 of the 80th Legislature of the State of Nebraska, a public hearing was held by the Village of Decatur Board for the purpose of drafting a One & Six Year Road Plan to designate specific road and bridge improvements for Decatur Village Roads.

 

Whereas, Legal notice was published in the Burt County Lyons Mirror Sun which is the legal newspaper in the County.

 

Be it Further Resolved, The One & Six Year Road Plans were fully discussed by the Street Superintendent with the Village Board and those present.

 

Now Therefore Be It Resolved by the Decatur Village Board that the One & Six Year Road Plans for Road Improvements in the Decatur Village be approved as presented by the Street Superintendent and as advertised and that such plans be ordered submitted to the State Highway Commission along with other evidence as required by the rules and regulations of the State Highway Commission.

 

APPROVED THIS 11th Day of February, 2016

 

Board of Trustees of the Village of Decatur

 

Trustees voting           Yea-4               Nay-0
______________________________
Chairman

 

______________________________

ATTEST:                                                                                Village Clerk

 

Siecke moved that Resolution # 146-One and Six Year Street Plan be passed

 

Gatewood second the motion

 

Kellogg shall Resolution # 146-One and Six Year Street Plan be passed and adopted by Roll Call:

Gatewood-y, Kellogg-y, Siecke -y, Tolby-y

Motion Carried

2) Patty Plugge with Burt County Economic Development came to the table and             discussed the benefits of becoming a member of the of the Burt County Economic           Development Corporation. She stated that the total investment due for 2016 would be     $2,800 which would be due in 2 payments of $1,400.

Kellogg would entertain the idea of a motion Siecke moved Gatewood 2nd the motion

Roll call Gatewood-y, Kellogg-y, Siecke-y, Tolby-y

Motion Carried

Patty stated that we will need to appoint one or two to represent Decatur board of          directors. They don’t need to be on the board. They             meet once a month the third   Wednesday at 5:00.

3) Jan Merrill with NENEDD came to the table and discussed different ways for funding             and different grants. She stated that we would need do a survey to determine our low to      moderate income to see if we are able to apply for grants. She also stated that we may      want to do a attitude survey. Merrill also stated that they have loans for low income to   upgrade their owner occupied homes.

4) Appoint 3 members to the planning commission- Kellogg appointed Wayne Hightree,   Jim Maryott, and Steve Dye. Gatewood made a motion to appoint Wayne Hightree, Jim        Maryott, and Steve Dye to the planning commission. 2nd by Tolby

Roll Call- Siecke-y, Tolby-y, Kellogg-y, Gatewood-y

5) Williams and Company David Radke- Presented the audit results for 2015. Radke       stated we are standing good. But we need to continue to watch our expenses.

6) Deed Transfer 952 S. Broadway- Clerk stated that the trust company that holds the    deed was wanting to sale it for $1.00 to the village. There was discussion about the need            for it to be cleaned up. More communication is needed with the owner of the property.

7) 12 equal payments for utility bills- Clerk announced that we are able to offer this to the            community for those who are interested. This service would benefit low income.

8) Mosquito Control Grant-Clerk announced that she had received paperwork to apply for          a $500.00 grant

9) Nico Hardeman set up zoning meeting for his property on 7th- Peggy Smith stated that            this needs to be taken care of by Jimmy Phelps

11) Executive Session- Personnel issues

Siecke moved that they go into executive session to discuss personnel. Seconded    by        Gatewood Roll call Kellogg-y, Tolby-y, Siecke-y, Gatewood-y.

Time 6:22 PM

Siecke moved to come out of executive session. Seconded by Gatewood.

Roll call Kellogg-y, Tolby-y, Siecke-y, Gatewood-y.

Time 6:46 PM

12) Employee Insurance-Tabled

13) Hiring a full time Maintenance employee Siecke moved to hire Luke Dunning for full    time Maintenance employee. Seconded by Gatewood

Roll call Kellogg-y, Tolby-y, Siecke-y, Gatewood-y.

Luke will start out at $10.00

14) Hiring a part-time police officer Kellogg stated that Drew Marshall is already   certified. Siecke moved to offer Drew Marshall the job as part-time police      seconded by Tolby Roll call- Gatewood-y, Siecke-y, Tolby-y, Kellogg-y

By having 3 part-time police officers the Village will have police presence.

 

10)       CORRESPONDENCE

1) Clerk announce that she received a notice from Burt County public Power of a rate      increase of 2.6%

2) Clerk announced that we did receive the $2500.00 grant for the Papio

3) Clerk announced that we received a letter from Nico Hardeman
11)       ANNOUNCEMENTS

Next Board meeting will be on March 10, 2016 at 4:30 here at City Hall

 

12)       APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

 

1) Claims preapproved by Gatewood and Siecke

2) Motion to Approve the Claims as Submitted

 

Siecke 2nd Gatewood

 

 

Roll Call: Kellogg-y, Tolby-y, Siecke-y, Gatewood-y

 

Are there any questions from the audience? Lance Anderson asked about the property at 952 S. Broadway he said why don’t we asked the adjacent land owners if they would be interested in purchasing the property. Anderson also asked about the increase in power. He recommended that the light commissioner contact BCPPD and ask about the increase. Gatewood will call and talk with them.

 

 

13)       MOTION TO ADJOURN THE REGULAR MEETING

 

 

Siecke 2nd Gatewood

Adjournment Time: 6:58
 

 

______________________________

Loretta Kellogg Chairman

__________________________

Ann M Chytka Clerk

 

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