Village of Decatur Meeting Minutes

Village Board of Decatur Regular Meeting
April 9, 2015
4:30P.M.
The Board of the Village of Decatur met in regular session at 4:30 P.M. at the City Hall on April 9, 2015. Visitors signing in were Carol Kellogg, Dale Wolf, Matt Connealy, Linda Dunning, James Phelps, and Sherri Huffman not signing in was Joe Zink
1)         The meeting was called to order by Chairman Loretta Kellogg.
Roll Call: Bolln-here, Kellogg-here, Richards-here, Tolby-here, Wolf-here.
2)         Agenda and minutes of the previous month’s meeting were received:
Roll Call: Bolln-Yes, Kellogg-yes, Richards-yes, Tolby-yes, Wolf-yes.
3)         Approval and/or corrections and suspended reading of the previous month’s minutes.

Correction: None to report
Roll Call: Bolln-yes, Kellogg-yes, Richards-yes, Tolby-yes, Wolf-yes.

4)         EXCUSE BOARD MEMBERS NOT ATTENDING MEETING:
            All present
5)         REPORTS OF OFFICERS, BOARDS, AND OR COMMITTEES
1) Police Monthly Report-Kellogg reported that she was in contact with a female who applied for the police position but this individual really doesn’t want to move to the community. There is another application that Kellogg will be reviewing, a gentleman from Omaha and she will be in contact with him. Wolf stated that she had been in contact with a Burt County official and they would like us to get someone as soon as possible or he will get someone and there will be a charge to the community. Bolln stated that there needs to be something done with the dogs running around and stated as police commissioner Kellogg is responsible for this matter. Kellogg stated she will contact the owners.

2) Lights Monthly Report- Wolf reported everything is fine.
3) Water & Sewer Monthly Report- Richards reported that there were a couple of sewer leaks and they have been cleared up. Roto-Rooter was called in for the one up at the north end.
4) Parks Monthly Report – Tolby reported that she saw campers over the weekend and the Clerk stated that those will be reported on April’s report in May. The water is turned on and the park is ready for campers. Kellogg report that a sign is needed at north park stating no off road driving.
5) Streets Monthly Report –   Bolln reported that there are issues with streets that the frost has thawed and that they will be addressed. The cold mix has been delivered.

1637. A) Speed bump by Broadway Bridge- Bolln stated he thought there was no need. If there is a police presence the speeding will stop. Kellogg brought up that are semis going across the bridge and that the signs are confusing. She suggested that we remove the weight sign there. Bolln stated that we will table the issue until next month and review the signs.
      6) Recycling- Kellogg asked if the recycling center was making any money. Clerk reported that it is costing us 1637.81 to have the recycling center. Last year we had $362. in income. Richards would like to look into this he thinks more has been made. The clerk will look into this matter. Kellogg stated that we will continue the recycling as is for now. Richards stated that we have lots of volunteers that help out and that it is used by the community. Wolf had the idea that if we target the recycling to support something in the community it would bring in a lot more knowing they are supporting something in the community.

6)         OLD BUSINESS
           1) Results from the Community Survey’s- Kellogg reported that of the 92 survey’s the majority were not interested in saving the toll booth and that the state will be coming in to tear down the toll booth mid to end of summer. Other concerns were street repairs, cleaning up the old houses and yards, policing, over staffing of hours for employees, and employee’s insurance. She has them compiled and we need to take each concern into consideration. This will take awhile. A little bit each time we’ll have to go over those. We have a handle on a couple of these issues, street repairs will be done when weather is nice.

2) Clean-up day provider- Clerk stated that she has done a comparison and it would be cheaper to go with Carrier Container Company out of Onawa. They will be here to remove the containers the day of the cleanup, May 16th.

Kellogg made a motion that we use Carrier Container Company for the cleanup day Richards seconded. Roll call- Tolby-yes, Bolln-yes, Wolf-yes, Kellogg-yes, Richards-yes.

3) James Phelps- Road weight restriction- Phelps asked the board if any decision has been made on the road limit. Richards stated that the city would have to have a resolution passed to post a sign stating weight restrictions and that would need to be typed up by our attorney. Phelps asked how long this would take. Richards stated possibly 2 months. Bolln will oversee.

7)         NEW BUSINESS
           1) Resolution #142- Participation in Papio- Missouri River NRD Multi-Hazard Mitigation Plan.

Richards introduced Resolution #142- Participation in Papio- Missouri River NRD Multi-Hazard Mitigation Plan. Kellogg asked the clerk to read Resolution #142 Participation in Papio- Missouri River NRD Multi-Hazard Mitigation Plan. Clerk Read Resolution #142- in Papio- Missouri River NRD Multi-Hazard Mitigation Plan.

RESOLUTION #142 FOR PARTICIPATION IN PAPIO-MISSOURI RIVER NATURAL RESOURCES DISTRICT MULTIHAZARD MITIGATION PLAN.

Whereas, a Hazard Mitigation Plan identifies the vulnerability of public bodies to natural and man-made hazards and the measures that can be implemented to reduce or eliminate vulnerability exposure, and

Whereas, the Federal Emergency Management Agency (FEMA) now requires that a public entity must have a current Hazard Mitigation Plan in place before they are eligible for Federal funding for hazard mitigation project and mitigation efforts resulting from natural disasters, and

Whereas, the Papio-Missouri River Natural Resource District is proposing to serve as the coordinating agency for the development of multi-jurisdictional Multi-Hazard Mitigation Plan for a six-county area including Burt, Dakota, Douglas, Sarpy, Thurston, and Washington Counties and all associated local governmental entities,

THEREFORE, Be it resolved the Village of Decatur, through Peggy Smith hereby approves and participation in the proposed Hazard Mitigation Planning process described above, and pledges to attend required meeting and participate in those activities necessary to complete an effective plan for the public we serve.

IN WITNESS WHEREOF, this resolution was approved and executed this 9th day of April, 2015

Richards moved that Resolution #142- in Papio- Missouri River NRD Multi-Hazard Mitigation Plan.

Bolln seconded motion

Roll call- Kellogg-yes, Tolby-yes, Wolf-yes, Richards-yes, Bolln-yes

Loretta Kellogg-Chairman

ATTEST: Ann Chytka-Village Clerk

2) Village phone bills AT&T and NNTC- Lowering the cost. Clerk reported that by dropping AT&T and going with a bundle from NNTC that would lower the Village’s phone bill. Kellogg made a motion to drop AT&T as long distance carrier and go with NNTC. Seconded by Wolf. Roll Call- Tolby-yes, Richards-yes, Bolln-yes, Kellogg-yes, Wolf- yes. Wolf thanked Ann for finding the savings.

3) Future of Decatur would like to discuss ideas on cleaning up the abandoned business property on the west side of Broadway, two doors down from the bank. Considering giving a financial grant to help toward the funding of the clean-up. Judy Connealy

Linda Dunning came in front of the board stating that the Future of Decatur has a $3000.00 grant that the Village could apply for to help clean up the property on Broadway if we get the ok from the owner. Kellogg stated that we would need to send a letter to the owner. And possibly have her sign an agreement. Richards stated that whoever goes in to clean up must have insurance. Kellogg stated the first step is the letter and the second step we may need a lawyer to be involved.

4)Permission to serve alcohol at Wedding Reception May 2nd for Sherri Huffman’s daughter. Bolln motioned that alcohol may be served at the wedding reception May 2nd. Seconded by Kellogg. Roll call- Tolby-yes, Richards-yes, Wolf-yes, Bolln-yes, Kellogg-yes.

5)Bailey- Community Project. Bailey Beaumont not present, Kellogg reported that Bailey has started cleanup of the basket ball and tennis court on 12th street for a school project.

6) Gas Cards- 17 Shell Fleet cards are accounted for and will be destroyed.

7) Propane (use pre-paid or pay cash) Wolf made a motion that we pay cash for the April’s delivery of propane seconded by Kellogg, Roll call- Tolby-yes, Richards-yes, Bolln-yes, wolf-yes, Kellogg-yes.

8) Carol Kellogg & Matt Connealy- Sears Cash Flow

Carol Kellogg came in front of the board with reports from the Sears Center. She asked the board to approve the new budget which includes raising the rent at the Sears Center and raising the cost of Bulldog fitness membership rates. And having the Foundation Pay the Simplex/Grinnell/ Sprinkler cost, the phone and internet cost. Also have the Senior Citizens pay for the kitchen hood inspections. Kellogg also asked for permission to run a promotion in May for the Bulldog Fitness. During the month of May memberships will be given a discount on monthly and yearly dues. Wolf made a motion to approve the Sears Budget and the Promotion in May seconded by Kellogg. Roll call Tolby-yes, Richards, Yes, Bolln-yes, Wolf-Yes, Kellogg-Yes.

9) Linda Dunning- Permission for liquor license for River Front Days. Linda Dunning came in front of the board Bolln made a motion to approve the liquor license for the Community Club at River Front days Friday night dance, Saturday BBQ, and Sunday breakfast. Kellogg Seconded.

Roll call- Tolby-yes, Richards-yes, Wolf-yes, Bolln-yes, Kellogg

Kellogg made a motion to allow the Community Club to hold their Friday night dance at City Hall if it is raining out. Seconded by Bolln. Roll call, Tolby-yes, Richards-yes, Wolf-yes, Kellogg-yes, Bolln-yes

Wolf made a motion to allow the Community Club to have fireworks Saturday night at Beck Park during River Front Days. Kellogg seconded. Roll call- Tolby-yes, Richards-yes, Bolln-yes, Wolf-yes, Kellogg-yes.
8)         CORRESPONDENCE

1) Loretta designated Wolf as the Board’s Community Liaison worker.

9)     APPROPRIATIONS AND CONSIDERATIONS OF THE CLAIMS:
                        1) Claims preapproved by Wolf and Tolby
2) Motion to Approve the Claims as Submitted-Richards 2nd Bolln. Roll Call: Kellogg- yes, Tolby-yes, Wolf-yes, Richards-yes, Bolln-yes
Are there any questions from the audience? None
10)       MOTION TO ADJOURN THE MEETING           Richards 2nd Kellogg

ADJOURNMENT TIME 5:30 P.M.

 

 

 

__________________________________

Loretta Kellogg, Chairman

 

 

 

______________________________

Ann Chytka, Village Clerk