Revised Village of Decatur Meeting Minutes

Village Board of Decatur Regular Meeting
August 13, 2015 4:30P.M.
The Board of the Village of Decatur met in regular session at 4:30 P.M. at the City Hall on August 13, 2015. Visitors signing in were Nina Mussack, Donnie Warren, Lon Hood, Jim Maryott, Jeania McCulloch, Cheryl Gatewood, Susan Houck, Ellen Olson, Jean Morgan, David Radke with Williams & Co., Cheyanne Jessen with Plaindealer, Ron Nohr with EDM Assoc, Debbie Maryott, Paul Richards. Not signing in, , Bob Kellogg, Betty Sparks, Steve Kellogg.

1)        The meeting was called to order by Chairman Loretta Kellogg.
Roll Call: Bolln-here, Kellogg-here, Richards-here, Tolby-here, Wolf-here.
2)         Agenda and minutes of the previous month’s meeting were received:
Roll Call: Bolln-yes, Kellogg-yes, Richards-yes, Tolby-yes, Wolf-yes.
3)         Approval and/or corrections and suspended reading of the previous month’s minutes.

Correction: None to report
Roll Call: Bolln-yes, Kellogg-yes, Richards-yes Tolby-yes, Wolf-yes.
4)         EXCUSE BOARD MEMBERS NOT ATTENDING MEETING:
            All Present

5)         REPORTS OF OFFICERS, BOARDS, AND OR COMMITTEES
1) Police Monthly Report- Kellogg reported that Gatto has been accepted to the academy, but are not sure what    month he will attended. Kellogg stated that the village would be paying for his training, and then he will pay the       village back. Gatto reported to the board that July 15th through August 13,2015 there had been 8 traffic citations          issued, 27 warnings issued, Narcotics 1 less than one ounce, and 2 arrests 1-assult and 1 carrying concealed         weapon. Clerk wanted permission to run an ad in the paper for a part-time police officer. Wolf made a motion to      run a part-time ad for the police. 2nd Tolby Roll Call Richards-n, Bolln-n, Kellogg-y, Wolf-y, Tolby-y. Clerk            asked permission to order new warning forms for the police dept. The lowest amount you can order is 1000 at     $358 Tolby made a motion to order forms 2nd Wolf, Richards-y, Bolln-y, Kellogg-y, Tolby-y, Wolf-y. Clerk         stated that she had John Paul’s application. Kellogg stated that we have issues with the cop cars the white one is   up and running but the silver car is not worth much. Kellogg stated that we have an estimate to fix the silver cars     air conditioner for $921.20 at D&M Repair.

The police officers talked about the state of the cars. Sparks stated that the white car was highway worthy.             Richards stated that we have multiple mechanics in town to ask for bids. Clerk will ask for bids to repair the             silver car.

2) Lights Monthly Report- Wolf stated there has been nothing brought to her attention. Clerk stated that they will          be reading meters next week.

3) Water & Sewer Monthly Report- Richards reported that Judy Anderson’s water leak had been fixed.

4) Parks Monthly Report – Tolby reported income of $3,928.86 for July. Clerk presented a picture of an             accident that happened while maintenance guys were mowing. The cost to repair the broken RV window is             $2228.00. Our deductible is $2,000. Clerk asked the board if they wanted to file a claim   with insurance or pay      out of pocket. Bolln made a motion to pay out of pocket instead of filing a claim 2nd by Tolby roll call Wolf-y,           Kellogg-y, Richard y, Bolln-y Tolby-y.

Tolby talked about the tree as you go down the park- she stated that it has a disease.

5) Streets Monthly Report –Bolln reported no problems Streets: Monthly Report -Sales tax for May $3,711.81.     Kellogg said that the road up by Skips has a hole and the rock is just going down the hole.

1. A) Stop Sign @ Broadway & 13th- Clerk stated that this sign has been missing since it was hit in Wolf stated that the lady that hit it was suppose to pay for it. Gatto will need to get a copy of the       accident report from the Sherriff.

B)Weight limit sign on Broadway Bridge-Kellogg stated people are still confused because of the weight             limit sign is still up. She thought that this was taken care of. Kellogg stated that we need one weight limit for the     bridge.

Wolf wanted to know who takes care of the road down by Richards old house Richard replied the city. Wolf says        that it is very bumpy and needs to be grated. Kellogg states that it will be looked at.
6) Recycling- Reported an income in July $243.96 that was taken months ago. Walt said that they hauled 2 loads    in August

6)        OLD BUSINESS

1) The Dump Clean-up- Clerk stated that we have a bid from Cooney for hauling the ash was $7100.00 and that      we are in the process of finding a place that will take it. Clerk stated that she would be filing for an extension         with EPA.   Wolf suggested that we purchase a new lock for the dump so prohibited things are not put in there.   Clerk stated she will get a new lock and order a new sign.

2) Water Filter- Clerk stated that we are still running on 3 pumps to repair them would cost $91,000. Richards          stated that we do not have the finances for the repairs.

3) Nuisance Tickets- Tall grass/ Unattended lawn-Kellogg stated that we have already sent one letter out and we             will send another letter out giving them 5 days to become compliant also stating that they can be fined $100 to   $500. If they don’t respond a nuisance ticket will be issued. Wolf made a motion that we send a follow-up        letter to the letter that             has already gone on the nuisance properties that are weedy and grassy and warn them that     they will be liable or fined within so many days. 2nd Tolby Roll Call Richards-y, Bolln-y, Kellogg-y, Wolf-y,      Tolby-y

4) Kathy Stone’s Property- Kellogg stated that this is the one on the north side of the bank. Matt wants us to get   volunteers to do the clean-up. Wolf asked whose insurance would be used if Nieco’s wall was damaged. Kellogg            stated that Matt has a waiver for the volunteers to sign. Kellogg stated that all of us need to get busy on this. Bolln stated it would have been done before but it was stopped. Kellogg stated that we were told not to clean up            at that time. Richards stated that he was working on his own capacity not for the village. Wolf stated that          Richards should of signed a waiver. Wolf asked if Nieco has been contacted, Kellogg stated that he is too busy.    Kellogg stated all volunteers need to sign the waiver.

 

7)         NEW BUSINESS
            1) Silver Car- previously discussed during police report.

2) Ron Nohr / EDM Associates Inc River frontage lots for Scott and Randy Olson. Ron Nohr came to the table. He stated that they did the sub-division for Larry Roger. Nohr stated that he has been hired by Scott and Randy             Olson to sub-divide the last strip just south east of the Rogers last lot. The city does not have a sub-division    regulations. What they are proposing to do is to divide that property into 7 or 8 lots. This is a pre-plat and he is   here asking if they can go forward. Wolf asked what type of house is going to go there. Nohr said that they will be similar to the ones that Larry did. No mobile homes will be placed on those light. Kellogg stated that from         previous boards there was something with the sewer. Richards said that we would have to have an engineer.         Richards stated that there should be a stipulation that each lot be stubbed into water and sewer. Wolf asked if this        was in the city limits. Richards stated no. Discussion about the sewer, lights and water continued. Kellogg     asked if we needed more information. Nohr thinks that our sewer and water has the capacity. They will be    using the same lift station. Nohr asked for approval of the pre plat. Richards made a motion to approve this    pre-plat 2nd Bolln roll call Tolby-y, Wolf-y, Kellogg-y, Richards-y Bolln-y. The Village will annex after it             the homes are built.

3) Wendy Phillips- July Sewer Problems @212 E 9th- Not in audience
4) Dave Radke- Budget to Comparison- Dave came to the table. He went over the quarterly reports with the board members. He stated that it is that time to work on next year’s budget as it is due in September. Wolf asked how we are doing- Radke stated that we are in better shape this year.
5) Joyce McCullock- Resignation as Assistant Clerk/Janitor- Kellogg stated everyone had a copy. This entails us         finding someone to cleans Sears Center, City Hall, park restrooms. Tolby made a motion to accept her resignation             2nd by Richards roll call- Bolln-y, Wolf-y, Kellogg-y, Tolby-y, Richards-y. Tolby made a motion to run an ad for           cleaning the Sears Center, City Hall, and park restrooms. 2nd by Wolf roll call- Richards-y, Bolln-y, Kellogg-y,         Tolby-y, Wolf-y

Richards made a motion to run an ad in the paper for a part-time clerk 2nd by Wolf roll call- Tolby-y, Bolln-y            Kellogg-y Richards-y, Wolf-y

 

6) Fencing @ Beck Park Kellogg stated the fencing around the park needs to be replaced. Bolln stated it now     comes in 10 foot sections. Kellogg asked board members what they wanted to do? Wolf made a motion for the       secretary to call the different lumber company and get prices and bring it back before the board for the September       meeting 2nd Tolby, Richards-y, Bolln-y, Kellogg-y, Wolf-y, Tolby-y.

 

7) October Pumpkin Fest- Kellogg stated that this isn’t an issue as they are going to stay at Blue Lake.

 

8) Mowing Bids for N. Park, Beck’s Park, & Weed eating- Kellogg stated that the men have said that they want    help mowing and weed eating North park, ball park, and camp ground. Kellogg stated that this would need to be    tabled until next month.

 

9) Nina Mussack – ad for police officer. Nina came to the table. She looked back at the ad’s and there was no ad   run for a part-time police. This was due to the clerk not completing that task. Nina just thinks it was done wrong.            Wolf apologized to the chair that she did not word the motion back in June correctly. Bolln questioned       Kellogg            about the police officer’s hours. Kellogg stated that they need to agree on Joseph’s salary. Kellogg stated that he             will be on a salary and then it won’t   matter how many hours he will work in a day. Kellogg stated that the            money he has received already will go into that salary. Bolln made a motion that we give Gatto $30,000 per year until he is certified 2nd Richards roll call Wolf- y, Kellogg-y, Tolby-y, Richards-y, Bolln-y. Then clerk asked if        they were going to discuss Sparks hourly wage. Wolf made a motion that we hire a part-time police at $14.00 per             hour 2nd by Richards roll call Bolln-y, Tolby-y, Kellogg-y, Wolf-y, Richards-y.

 

10) Melvin Wildman resignation- Kellogg stated that Melvin is going to resign from being the gate keeper at the       dump. Richards made a motion that we accept Melvin Wildman’s resignation 2nd by Bolln Roll-call Wolf-y,         Tolby-y, Kellogg-y, Richards-y, Bolln-y. Clerk will run an ad for 2 days a month to open the dump.

 

11) Survey Don Warren- Don came to the table and said that back in Spring the residents received surveys about   concerns the town. He asked what the purpose of the surveys, Kellogg stated so we could get feedback from the       community. He stated that he seen nothing been changed. The streets, abandoned home, and the park. He is             concerned that the streets need to be sealed up before winter hits. The hand rail still needs to be put up down at           the dock. He is concerned with the new dock with the floats are in the center and need to be moved to the   outside. Kellogg stated it takes time. Don stated we have got to get something done.

 

8)        CORRESPONDENCE

Clerk had been in contact with a used book seller who had found a picture on Decatur’s graduating class of 1912    along with their commencement program. The clerk will be giving this to the museum.

 

9)       ANNOUNCEMENTS
            ATV/UTV stickers have came in. The fee is $10.00. Must have current insurance card at time of purchase.
         The sign for the dock has been ordered.

10)       APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

1) Claims preapproved by Wolf and Tolby

2) Motion to Approve the Claims as Submitted

Richards 2nd Bolln

Roll Call: Wolf-Y, Kellogg-Y, Tolby-Y, Richards-Y, Bolln-Y,

Are there any questions from the audience? Nina asked if the village is paying for academy Kellogg stated yes      and he will pay us back.

11)       MOTION TO ADJOURN THE MEETING          
Richards 2nd Bolln
Adjournment Time:   6:10 pm
Loretta Kellogg/Chairperson

Ann Chytka /Village Clerk