Village of Decatur Special Meeting Minutes

Village Board of Decatur Special Meeting
December 29th, 2015 4:00P.M.
The Board of the Village of Decatur met in a special meeting at 4:00 P.M. at the City Hall on December 29th, 2015. Visitor not signing in Alta Wolf

1)        The meeting was called to order by Chairman Loretta Kellogg.
Roll Call: Kellogg-here, Richards-here, Tolby-here

2)         EXCUSE BOARD MEMBERS NOT ATTENDING MEETING:
            All Present

3)         Nominate for Vacant seat (3 year term)- Tolby nominated Cheryl Gatewood for the vacant seat

Roll Call: Kellogg-y, Richards-y, Tolby-y

4)        Oath of Office for any new board member(s)Mark Siecke read aloud

OATH OF OFFICE

I, Mark Siecke, do solemnly swear that I will support the constitution of the United States and the constitution of the State of Nebraska, against all enemies, foreign and domestic; that I will bear true faith and allegiance to the same; that I take this obligation freely, without any mental reservation or for purpose of evasion; and that I will faithfully and impartially perform the duties of the office of Board of Trustees according to law, and to the best of my ability. And I do further swear that I do not advocate, nor am I a member of any political party or organization that advocates the overthrow of the government of the United States or of this State by force or violence; and that during such time as I am in this position I will not advocate nor become a member of any political party or organization that advocates the overthrow of the government of the United States or of this State by force or violence, so help me God.

Signed Mark Siecke

Subscribed and sworn by the above named Mark Siecke before me this 29th day of December, 2015. Witness my hand and official seal.

Ann Chytka

Officer administering oath

5)         REORGANIZATION OF THE BOARD

Richards stated that he is planning on resigning. Siecke asked for timeline and Richards said by the January meeting.

Kellogg adjourned the meeting at 4:08 pm. Kellogg turned the meeting over to Clerk Ann Chytka.

Chytka asked for a nomination for a temporary Chairman.
Tolby made a motion that Richards be temporary Chairman 2nd by Siecke

Roll Call Kellogg-y, Richards-y, Tolby-y, Siecke-y
Richards took over the meeting and asks for a nomination for Chairman for the 2016 year.
Tolby made a motion that Kellogg be Chairman for 2016 2nd by Siecke

Roll call- Richards-y, Kellogg-y, Siecke-y, Tolby-y

Kellogg said thank you and she will try and do the best she can for this town.

Kellogg reopened the meeting at 4:10 PM so we could do annual appointments.
6)         ANNUAL APPOINTMENTS

Chairman: Loretta Kellogg,

Vice Chairman: Richards made a motion to have Mark Siecke as Vice Chairman 2nd by Kellogg, Roll call Tolby-y, Siecke-y, Richards-y, Kellogg-y

Head of Employees: All Board Members

Head of Police: Chairman

Head of Parks & Recreation: Margaret Tolby

Light Commissioner: Loretta Kellogg (temporary)

Street Commissioner: Mark Siecke

Sewer & Water Commissioner: Robert Richards

Community Center & Buildings: Chairman and Board

Police Chief: Justin Smith                                                               

Village Clerk: Ann Chytka

Utilities Supervisor: Larry McCullock

Street Superintendent: Peggy Smith

Village Attorney(s): Matt Munderloh The Village received a letter from Matt requesting that we reappoint him to serve as the Village attorney. And Francis W Barron III

Village Engineering Firm: JEO- The Village received a letter asking that they retain them as their engineering firm.
and Buell, Winter, Mousel & Associates

Zoning Inspector: Jimmy Phelps

Civil Defense Directors: Dan Magill & Jim Maryott

Flood Plain Administrator: Dan Magill

Safety Committee: Department Heads, Chairman & Vice Chairman

Review of current rate of pay for employees- new hires will be reviewed at their 90 days. Siecke said we will have wages stay the same.

Tree Board: (3 year term)
Dennis Klatt
Charlotte Mulinix
John Mussack

Tom Farrens

Park Board: (1 year term)
Larry Kellogg
Peggy Haeffner
Harold Dean Hayes
Charlotte Mulinix
Kay Kellogg,
Darien Haeffner
John Maryott
Health Board: (1 year term)
Chief of Police
Chairman
Joyce Cornwell

Planning Commission: (3 year term)

Peggy Smith
Don Warren
Gwen Menard-Tippery
Mary Jane Hayes
Jack Quinn
Vacant

Vacant
Therese Magill

Board of Adjustment/Variance Board: Village Board

ADHOC Committee: (2 year term)
Carol Kellogg
Jackie Anderson
Joan Hightree
Betty Tyndall
Bob Richards

Loretta Kellogg
Janice Larsen
Fran Tramp
Matt Connealy
Judy Connealy

Housing Rehabilitation Board: 3 Year term

Janey Seymour           12-18

Jeania McCullock       12-18

Therese Magill            12-18

Renee Stammer           12-18

Beth Phelps                12-16

Persons authorized to sign all checks from the Village of Decatur’s Checking & Savings Accts: Chairman, Vice Chairman, Village Clerk

Village Banking Institution: First Nebraska Bank
Commercial Insurance Agent: Continental Insurance- KH Insurance

Employee Insurance Agent: United Health Care -Jaime Bacon- Burt County Insurance

Village Power Supplier: Burt County Public Power District. Clerk stated that she received an increase letter from Burt County Public Power and the increase will be 1.16%

Legal Newspaper: Lyons Mirror Sun – Curt Hineline sent a letter stating the greatly appreciate our recognition of the Lyons Mirror-Sun as our legal newspaper and they look forward to continuing to provide service in 2016.

Approval of the following Checking, Savings, Money Market, and CD accounts

Checking Accounts:             (as of December 18, 2015)

General Contingency Fund                 .05%

Utility Fund                                        .05%

Payroll Account                                  0%

Rehabilitation Account                       .05%

Utility Money Market                                   .05%

Reserve Money Market                     .05%

City Hall Savings                                .08%

C D’s:

Sewer Savings -12 month                   .2500%

Water Construction -15 month          .2500%

Light Savings -12 month                   .2500%

Pumper Savings-15 month                  .3000%

Loans

Renovations                                        3.50%
Tractor                                                            3.50%

Broadway Bridge                                3.50%

All agreed on the appointments

Clerk mentioned that the January 14th meeting will be held on the 2nd Tuesday in January.

Siecke made a motion to have the January meeting on the 2nd Tuesday January 12th at 4:30 instead of January 14th. 2nd by Tolby Roll call- Richards-y, Kellogg-y, Siecke-y, Tolby-y

7)        MOTION TO ADJOURN THE SPECIAL MEETING

Richards 2nd Siecke

ADJOURNMENT TIME 4:38 P.M.

Loretta Kellogg/Chairperson

Ann Chytka /Village Clerk