Village of Decatur Meeting Minutes

Village Board of Decatur Regular Meeting
September 10, 2015 4:30P.M.
The Board of the Village of Decatur met in regular session at 4:30 P.M. at the City Hall on September 10, 2015. Visitors signing in were Dale Wolf, Larry Mussack with the Hillcrest Cemetery, Ellen Olson, Wendy Phillips, Jim Nicola, Susan Houck, Steve Kellogg, Cheryl Gatewood, Donnie Warren, Jeania McCulloch, Nina Mussack, Bob Kellogg, Jean Morgan, Dave Kwikkel of Pop N Docs, Doug Kwikkel of Pop N Docs, Debbie Maryott, Don Warren. Not signing in Betty Sparks, Therese Magill, and Marylyn Andersen.

1)        The meeting was called to order by Chairman Loretta Kellogg.
Roll Call: Bolln-here, Kellogg-here, Richards-here, Tolby-here, Wolf-here.
2)         Agenda and minutes of the previous month’s meeting were received:
Roll Call: Bolln-yes, Kellogg-yes, Richards-yes, Tolby-yes, Wolf-yes.
3)         Approval and/or corrections and suspended reading of the previous month’s minutes.

Correction: None to report
Roll Call: Bolln-yes, Kellogg-yes, Richards-yes Tolby-yes, Wolf-yes.
4)         EXCUSE BOARD MEMBERS NOT ATTENDING MEETING:
            All Present

5)         REPORTS OF OFFICERS, BOARDS, AND OR COMMITTEES
1) Police Monthly Report- Kellogg reported that Gatto is going to the academy October 26, She informed the       Board that they have to provide him with a car or pay for his gas. Bolln stated that we will pay his gas and he can drive his car. Kellogg made a motion that they go into executive session 2nd by Tolby, Roll call: Richards-y,

Bolln-y, Wolf-y, Kellogg-y Tolby-y. Went into executive session at 4:32. At 5:02 Richards made a motion to         come out of executive session 2nd by Bolln, Roll call: Wolf-y, Kellogg-y, Tolby-y, Richards-y and Bolln-y.

2) Lights Monthly Report- Wolf stated there has been nothing brought to her attention. Clerk stated that they will          be reading meters next week. Wolf asked the clerk to explain how the employees get their electric at cost. Clerk      report that Larry and her or the only two that get that benefit. Wolf asked how much is it yearly. Clerk stated     around $1000.00 per year that has to be reported as income on our taxes.

3) Water & Sewer Monthly Report- Richards stated that we have a customer down by the ballpark that is not       getting any pressure in his water. Richards said that it has been a problem before. Richards said that it is             something with our main line, as it is not going through his meter.

4) Parks Monthly Report – Tolby reported income of $7,778.26 in August. Tolby stated that the park is paying             for itself and all the nice reports she is hearing from the campers are good.

A)Outdoor boxes for brochures and booklets.

Tolby presented to the board a place to have brochures and booklets down at the park. Clerk stated that they are           weather proof holders. Clerk also reported that the cost of both of the them would be $42.18. Wolf made a             motion to purchase the 2 items and put them down at the park because if the park makes $7000. then we can     afford it. 2nd by Richards Roll call: Kellogg-y, Tolby-y, Bolln-y, Wolf-y, Richards-y. Kellogg asked Tolby    about the fence. Clerk stated that they had one bid come in from Boden and Hightree for $5,700.00. Bolln stated     one section at Menards is $25.00, and we would need 710 feet. Kellogg asked the clerk to check with Menards          and one other place. Then if we purchase the fence we can get bids for labor.

5) Streets Monthly Report –Bolln reported sales tax for June $4,439.57. Bolln reported that they were going to           have the locate come out for 7th St. and see what we can do with the culvert. Bolln also stated that he would be    contacting Knife River to come down and look at some of the streets.

6) Recycling- nothing to report.

6)        OLD BUSINESS

1) Park fence. This was discussed up in the park report.

2) The Dump Clean-up- Clerk stated that we are awaiting a letter that states we have returned to compliance      from EPA.

7)         NEW BUSINESS
            1) Wendy Phillips-Sewer problems 212 E 9th- Wendy came to the board and stated that her mom’s old place had         sewer problems. They called Leonard Olson to come out. She said that he put a new clean out in. But that the     problem was on the city. She does not feel that her mom should have to pay for the whole bill. Richards stated           that we have some mysteries down in that area, and that something does need to be done. Phillips would like the            board to entertain the thought of helping pay the bill. Kellogg asked Richards to do some checking to see what      the Village’s liability and homeowners liability. Phillips stated that it is working properly know.

2) Cheryl Gatewood and Jeania McCulloch- Complain about cop and junk property. Cheryl and Jeania came to            the board. Cheryl stated that he needs to slow down. Kellogg stated that she has talked with him. Kellogg stated             that we will discuss his driving with him again. Kellogg stated that she will let him know that more complaints         have been received. Cheryl wants the place across from her cleaned up. Our Peace officer is able to enforce our      ordinances. Cheryl was also concerned with the two properties that had fires. Kellogg stated that they will be           getting notices.

3) Larry Mussack (Hillcrest Cemetery)-Snow removal at cemetery. Larry came to the table and informed the Board that he is the president of the Hillcrest Cemetery Board. He asked the Board if the Village crew will continue to remove snow up at the cemetery. The Board assured him that they will continue to remove snow at the cemetery. Kellogg stated speaking of snow removal down at Pop n Docs they are requesting that the crew lift the blade up an inch when doing their area.
4) Recall Election date needs to be set. Kellogg stated that a date needs to be set. She stated that November 3rd is regular election date. Wolf made a motion that we do the voting at our regular polling place on November 3rd Tolby 2nd Roll call: Kellogg-y Richards-y, Bolln-y, Wolf-y, Tolby-y.

5) Sapp Bros Petroleum, Inc. Contract- Clerk reported that Sapp Bros has converted our prepaid for 2015-2016    @ .92 per gal. Total Dollar Amount $5744.32. Clerk stated that propane is not going to be in the budget this      year.

8)        CORRESPONDENCE

Burt County Economic Development is asking us to become a partner. The total for the membership is $2800.00         payable in 2 payments of $1400.00. Marylyn Andersen came to the table and stated that Patty Plugge works hard       to find grants and other things that could improve Burt County. She said that there are grants out there to clean-        up the run down houses in Tekamah. Richards said that we are going to table this. Also a thank you card was     received from Chevy thanking us for allowing him to build the dock.

9)       ANNOUNCEMENTS

10)       APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

1) Claims preapproved by Bolln and Tolby

2) Motion to Approve the Claims as Submitted

Richards 2nd Wolf

Roll Call: Kellogg-Y, Tolby-Y, Bolln-Y, Richards-Y, Wolf-Y

Any questions from the audience-

Dave Kwikkel came to the table he is concerned about the road leading down to the marina. Bolln stated that he             is having Knife River come next week. Kwikkel also voiced his concern about the police man.

Therese Magill came to the table and made a statement that there have been people stopping by the house and      saying that Dan Magill is the one who called EPA. Therese just wants everyone to know that he is not the one      that called.

11)       MOTION TO ADJOURN THE MEETING          
Richards 2nd Bolln
Adjournment Time:   6:02 pm
Loretta Kellogg/Chairperson

Ann Chytka /Village Clerk