Village of Decatur Meeting Minutes

March 18, 2015 Leave a comment


Village Board of Decatur Regular Meeting
March 12, 2015
4:30P.M.
The Board of the Village of Decatur met in regular session at 4:30 P.M. at the City Hall on March 12, 2015. Visitors signing in were Ellen Olson, Jimmy Phelps, Joe Zink, James Phelps, Judy Connealy, Matt Connealy, and Harold Hayes not signing in was Ayden Chytka.
1) The meeting was called to order by Chairman Loretta Kellogg.
Roll Call: Bolln-here, Kellogg-here, Richards-here, Tolby-here, Wolf-here.
2)         Agenda and minutes of the previous month’s meeting were received:
Roll Call: Bolln-Yes, Kellogg-yes, Richards-yes, Tolby-yes, Wolf-yes.
3) Approval and/or corrections and suspended reading of the previous month’s minutes.

Correction: Loretta Kellogg would visit with Bob Pickell not Bob Hadcock about the snow mobile incident.
Roll Call: Bolln-yes, Kellogg-yes, Richards-yes, Tolby-yes, Wolf-yes.

4) EXCUSE BOARD MEMBERS NOT ATTENDING MEETING:
            All present
5) REPORTS OF OFFICERS, BOARDS, AND OR COMMITTEES
1) Police Monthly Report-None

2) Lights Monthly Report- The 3 energy efficient lights were donated by Gary and Sharon Fugman and the                     Village workers installed them.

3) Water & Sewer Monthly Report- There was a leak at the at one of the fill tanks at the water treatment both are now up and running that and a water pipe on 10th that broke was also fixed.

4) Parks Monthly Report –No income but since it is getting nice we will need to get it cleaned up and ready for the summer. The mowing should start very shortly.

5) Streets Monthly Report –Holes are getting worse.

6) Recycling- No income, Jason Troutman hauled some of the recycling to Tekamah, and the card board should be dried out and we are trying to coordinate a time to get that hauled to Tekamah within the next week

6)        OLD BUSINESS
           1) Police Applications- On going as the phone # on one of the applications was disconnected

2) Hansen Pest Control-Richards will meet with Hansen Pest Control to go over the area streets that need to be fogged.

Bolln motioned that we accept the contract at $600.00 per month Wolf 2nd Roll call-Kellogg-yes, Richards-yes, Tolby- yes, Bolln- yes, Wolf- yes.
7)         NEW BUSINESS
           1) Comp time for Employees-Kellogg stated that we need to table this, so she can talk with the Village attorney. She thinks that the employees need to be paid for their overtime at 1 1/2 rate and not receive comp time.

2) Zoning Commissioner Jimmy Phelps presented to the board stating he was interested in becoming the zoning commissioner. He stated that we would leave his number with the clerk and will check in. Kellogg motioned that we accept Jimmy Phelps as Zoning Commissioner Wolf 2nd Roll call Tolby- yes, Richards- yes, Bolln- yes, Kellogg- yes, Wolf- Yes.

3) Fire Dept. Liquor License for Fireman’s Diner April 11th, 2015. Harold Hayes Jr. represented the Fire Dept. Bolln made a motion that we allow the Fire Dept to have a liquor license for the Fireman’s Dance April 11th Richards 2nd the motion roll call-Kellogg-yes, Tolby-yes, Wolf-yes, Bolln-yes, Richards-yes.
4) Road limit weight James Phelps- James asked the Board if there could be a weight limit put on the road west of the Catholic Church. Motion was made that they check into this matter and possibly draw up a resolution Wolf 2nd Kellogg Roll call- Tolby-yes, Richards-yes, Bolln-yes, Wolf- yes, Kellogg- yes.

5) The Board member discussed the fees from last year and Kellogg stated that the Clerk Ann Chytka is reviewing prices and that it may be cheaper to go with someone else.

Richards motioned that we make May 16th, 2015 the cleanup day for The Village residents Bolln 2nd. Roll call Kellogg-yes, Tolby-yes, Wolf-yes, Richards-yes, Bolln-yes.

Wolf motioned to table who we are going to have provided the dumpsters Kellogg 2nd. Roll call Tolby-yes, Richards-yes, Bolln-yes, Wolf-yes, Kellogg-yes.
8)         CORRESPONDENCE

1) Papio-Missouri River NRD Urban Cost Share Programs- Kellogg motioned to table this Bolln 2nd. Roll call Tolby-yes, Richards- Yes, Wolf-yes, Kellogg-yes, Bolln-yes.

 

9)     APPROPRIATIONS AND CONSIDERATIONS OF THE CLAIMS:
            1) Claims preapproved by Wolf and Tolby
2) Motion to Approve the Claims as Submitted

Richards 2nd Kellogg
Roll Call: Tolby-yes, Bolln-yes, Wolf-yes, Richards-yes, Kellogg- yes

Are there any questions from the audience?

Judy Conneally came up and explained how the Future of Decatur Foundation and the Sears Center funding is handled. They are non-profit and she was just here to answer questions.

 
9)        MOTION TO ADJOURN THE MEETING

            Bolln 2nd Richards

ADJOURNMENT TIME 5:11 P.M.

 

 

 

__________________________________

Loretta Kellogg, Chairman

 

 

 

______________________________

Ann Chytka, Village Clerk

 

 

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Village of Decatur Meeting Minutes

February 14, 2015 Leave a comment


Village Board of Decatur Regular Meeting February 12, 2015
4:30 P.M.

The Board of the Village of Decatur met in regular session at 4:30 P.M. at the Community Center on February 12, 2015. Visitors signing in were Dale Wolf, Rev. Gary Fugman, Ellen Olson, Ryan Chytka, Sally Santos, &Pete Santos.
1) The meeting was called to order by Chairman Loretta Kellogg.
Roll Call: Walt Bolln-here, Loretta Kellogg-here, Bob Richards-here, Margaret Tolby-here, Alta Wolf-here. 2) Agenda and minutes of the previous month’s meeting were received:
Roll Call: Walt Bolln-yes, Loretta Kellogg-yes, Bob Richards-yes, Margaret Tolby-yes, Alta Wolf-yes.
3) Approval and/or corrections and suspended reading of the previous months minutes.
Roll Call: Walt Bolln-yes, Loretta Kellogg-yes, Bob Richards-yes, Margaret Tolby-yes, Alta Wolf-yes.
4) EXCUSE BOARD MEMBERS NOT ATTENDING MEETING:
All were present
5) REPORTS OF OFFICERS, BOARDS, AND OR COMMITTEES

1) Police Monthly Report- A. Police Applications- The Village received two police applications that were reviewed by the board. Both applicants are not certified in the state of Nebraska. One of the applicants was present, Ryan Chytka, if chosen he would look into using a grant from the Veterans Affair. Ryan served 5 years in the Marine Corp being honorably discharged at the rank of Sergeant. Wolf made a motion that they go into executive session to discuss this and Kellogg seconded the motion Roll Call Tolby-yes, Richards-yes, Bolin-yes, Wolf-yes, Kellogg-yes. Time 4:34. Richards made the motion to come out of executive session. was seconded by Bolln, Roll call: Kellogg- yes, Tolby-yes, Wolf-yes, Richards-yes, Bolln-yes. Wolf motion to table this until the March meeting to give the boards member that have not met this young man an opportunity to get to know him and we will make a decision in the March meeting and this was seconded by Richards. Roll call Kellogg-yes, Tolby-yes, Bolln-yes, Wolf-yes, Richards-yes.

2) Light Monthly Report- Wolf reported that there were several utility bills that were taking care that were let go and were catching them up. Wolf reported that there are 2 proposals from Gary Fugman, and one of them is that Gary and Sharon will purchase three Caretaker LED Roadway Luminaries without globes to be installed at 2nd Avenue & 14th Street, 3rd Avenue & 14th Street, and 304 E 15th Street. This will be installed by the city workers at no cost to the city. Wolf motioned that we accept this gift and this was seconded by Bolln Roll Call- Kellogg-yes, Tolby-yes, Richards-yes, Wolf-yes, Bolln-yes. His second proposal is a signed petition from the residents on Riverview Drive stating that they wish not to have utility poles put on their street, they wish to keep it dark. Wolf stated that she asked Ryan Chytka if he were the officer in Decatur what he thought about policing Riverfront Drive if it was dark. Ryan stated that he thought that it would make it more difficult to police that area, and that the lights would act as a deterrent. Wolf recommended we table it. Gary Fugman came to the table and discussed this matter with the board. Wolf motioned to table, seconded by Kellogg, Roll Call- Kellogg-yes, Tolby-yes, Richards-yes, Bolln-yes, Wolf-yes. Gary Fugman left a check with the Clerk for the three lights he is purchasing for the village.

3) Water & Sewer Monthly Report- Richards reported nothing- and the Phelps problem is on their property so it is their responsibility and that it was a call by the boys.

4) Park Monthly Report-Tolby reported no rentals through the winter and the time is getting near when we will need to clean the areas to prepare for the spring, there is no grass to be mowed at this time. Kellogg asked if the area needed to be shut off with the chain and Richard replied that it has been done for years.

5) Street Monthly Report- Bolln reported that there was a lot of snow and the our guys took good care of it. Loretta received many phones call saying thank to the guys that cleared the snow and the slush.

6) Recycling Monthly Report- it was reported that the recycling will be taken to Tekamah, Dansco is going to furnish a semi to haul it down at no charge.

6) OLD BUSINESS None

7) NEW BUSINESS
1. Resolution #141 Check signer
Wolf introduced Resolution #141- Authorizing a check signer
Kellogg asked the clerk to read Resolution #141- Authorizing a check signer Clerk Read Resolution #141- Authorizing a check signer

WHEREAS: The Village of Decatur, Burt County, Nebraska, has appointed a Village Clerk. and

WHEREAS: It is required that all Village checks be signed by the Board Chairman and one non-Board Member

THEREFORE BE IT RESOLVED by the Board of Trustees of the Village of Decatur, Burt County, Nebraska by majority vote that Ann Chytka is hereby authorized to sign all checks as may be required in the processing and payment of the Village’s payroll and other liabilities.

Wolf moved that Resolution #141- Authorizing a check signer be passed.
Tolby second the motion
Kellogg Shall Resolution #141- Authorizing a check signer be passed and adopted by roll call Clerk Roll call- Bolln-yes, Kellogg-yes Richards-yes, Tolby-yes, Wolf-yes
Kellogg- Motion carried
Date: February 12th, 2015 Loretta Kellogg

Chairman

ATTEST: Ann Chytka Village Clerk

2. Snowmobile in private yard- Bob Hadcock-Kellogg will visit with Bob Hadcock about having snowmobiles going through his yard to see if the matter is resolved.

3. Community Survey- Kellogg would like the community survey to go out to see what is important to the community, to see what their concerns are, suggestions, ideas and Kellogg feels that their feedback is more important than signing a name. Kellogg wishes that they will all send them back.

Kellogg made a motion that the survey be sent out with this month’s utility bills
seconded by Wolf
Roll call- Kellogg-yes, Tolby-yes, Bolln-yes, Wolf-yes, Richards-yes
4. Hansen Pest Control- Fogging for mosquitoes The clerk received a call from Hansen Pest Control

asking if the village was going to continue using their service this year. The price will remain the same. There was discussion. Kellogg made a motion to table this until next meeting while the clerk gets further information. Seconded by Tolby Roll call- Kellogg-yes, Richards-yes, Bolln-yes, Wolf-yes, Tolby-yes
8) APPROPRIATIONS AND CONSIDERATIONS OF THE CLAIMS:

1) Claims preapproved by Bolln, Wolf, and Tolby

2) Motion to Approve Claims as Submitted Tolby 2nd Bolln Roll Call: Kellogg-yes, Richards-yes, Wolf-yes, Tolby-yes, Bolln-yes.

Are there any questions from the audience? None

9) MOTION TO ADJOURN THE MEETING Wolf 2nd Richards

ADJOURNMENT TIME 5:21 P.M.

Ann Chytka Village Clerk

Loretta Kellogg Chairman

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Village of Decatur Special Meeting Minutes

January 26, 2015 Leave a comment


Village Board of Decatur                                                                                

Special Board Meeting
January 22, 2015

4:30 P.M.

The Board of the Village of Decatur met in special session at 4:30 P.M. at the Community Center on January 22, 2015. The guests signing in were Ellen Olson, Betty Wiseman, Don Warren, Dave Radke (Williams & Company), and Charlie Redding. Guest not signing in was Dale Wolf.

The meeting was called to order by Chairman Loretta Kellogg.

Roll Call: Walt Bolln-yes, Loretta Kellogg-yes, Robert Richards-yes, Margaret Tolby-yes, Alta Wolf-yes.

Agenda and minutes of the previous month’s meeting were received:

Roll Call: Walt Bolln-yes, Loretta Kellogg-yes, Robert Richards-yes, Margaret Tolby-yes, Alta Wolf-yes.

Approval and/or correction and suspended reading of the previous month’s minutes:

Roll Call: Walt Bolln-yes, Loretta Kellogg-yes, Robert Richards-yes, Margaret Tolby-yes, Alta Wolf-yes.

Excusing Board members not attending:
All members were present.

 

NEW BUSINESS

  1. Presentation of Audit Report- Dave Radke (the Village auditor) reviewed the 2013-2014 report with the board members. The audit report is available for inspection at the clerk’s office.

 

  1. Budget to Actual Comparison – Dave stated that overall if we look at our whole Village; I think at this point, our first quarter; we have done a good job at keeping our expenses down and our revenues coming in. The goal is to build some of the cash balances back. He feels six months of reserve should be kept on hand. Dave will continue to give quarterly reports. Carol Kellogg representing the Sears Operational Committee discussed some concerns with Dave.

    3. Appoint a Village Clerk – Kellogg made a motion to go into an executive meeting for a few minutes. Wolf seconded the motion. Roll Call: Tolby-yes, Richards-yes, Bolln-yes, Kellogg-yes, Wolf-yes. Time 5:10 pm. Richards made a motion to come out of executive session. Bolln seconded the motion. Roll Call: Kellogg-yes, Tolby-yes, Wolf-yes, Richards-yes, Bolln-yes. Time 5:17 pm. Wolf made a motion that we hire Ann Chytka at $12.00 an hour to start; with a possible raise in three months. Kellogg seconded the motion. Roll Call: Kellogg-yes, Tolby-yes, Richards-yes, Wolf-yes, Bolln-yes. Ann does not need the employee insurance provided through the Village; she has her own. Ann will start Monday January 26, 2015

Chairman Kellogg asked if there were any questions from the audience. Charlie Redding asked about the police ad in the paper that states 100% paid family insurance. He wanted to know if the Village paid for the whole family because some places only pay for just the employee. The Village does not have a retirement plan so the 100% paid family insurance is offered.

MOTION TO ADJOURN THE SPECIAL MEETING
Motion Wolf 2nd Kellogg
Adjournment Time 5:22 P.M

_____________________

Loretta Kellogg,
Chairman
_________________
Joyce McCullock,
Assistant Village Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Village of Decatur Meeting Minutes

December 15, 2014 Leave a comment


Village Board of Decatur
Regular Meeting
December 11, 2014
4:30 P.M.
The Board of the Village of Decatur met in regular session at the City Hall on December 11, 2014. Bob Richards arrived late due to unforeseen circumstances so the meeting did not start until his arrival. Visitors signing in were Mike Evano, Dan Elder, Dale Wolf, and Curt Hineline. The meeting was called to order by Chairman Robert Richards.
Roll Call: Walt Bolln-here, Robert Richards-here, Margaret Tolby-here.
2)         Agenda and minutes of the previous month’s meeting were received:
Roll Call: Walt Bolln-yes, Bob Richards-yes, Margaret Tolby-yes.
3)         Approval and/or corrections and suspended reading of the previous months minutes.
Roll Call: Walt Bolln-yes, Bob Richards-yes, Margaret Tolby-yes.
4)         EXCUSE BOARD MEMBERS NOT ATTENDING MEETING:
           All present

5)         REPORTS OF OFFICERS, BOARDS, AND OR COMMITTEES
1) Police-Monthly Report- Nothing
2) Lights- Monthly Report- Bolln had nothing to report.

3) Water & Sewer- Monthly Report- Richards had nothing to report.

4) Parks- Monthly Report- Tolby had nothing to report.

5) Streets- Monthly Report- Nothing

6) Recycling- Monthly Report- Richards reported that there is a lot of recycling to haul. Also, a big gas heater which was free of charge is being installed at the recycling building by the maintenance guys. Richards stated that we are lucky to have the people that we do have, to come and recycle. Some of these people are not the youngest and the little electric heaters down there don’t do the job. With the new heater it should warm it up.
6)         OLD BUSINESS
1) Resolution #139 authorizing a check signer.
Bolln: I would like to introduce the following Resolution #139-Authorizing a Check Signer.
Richards: Clerk would you read Resolution #139-Authorizing a Check Signer.
Clerk: Read Resolution #139-Authorizing a Check Signer.
Tolby: I move that said Resolution #139-Authorizing a Check signer.
Bolln: I second the motion.
Richards: Shall Resolution #139 Authorizing a Check Signer.
Roll Call: Richards-yes, Tolby-yes, Bolln-yes.
Richards: Motion Carried.
RESOLUTION # 139
WHEREAS: The Village of Decatur, Burt County, Nebraska, has appointed a Village Clerk. And WHEREAS: It is required that all Village checks be signed by the Board Chairman and one non-Board Member; THEREFORE BE IT RESOLVED by the Board of Trustees of the Village of Decatur, Burt County, Nebraska by majority vote that Stephanie Warren is hereby authorized to sign all checks as may be required in the processing and payment of the Village’s payroll and other liabilities.

Date: _12-11-2014____

Robert Richards

Chairman

ATTEST:    Stephanie Warren
Village Clerk

7)         NEW BUSINESS

1) Oath of Office for New Board Members
Alta Wolf and Loretta Kellogg both read and signed their Oath of Office. Richards welcomed them to the Board.
2) Reorganization of the Board
Richards adjourned the meeting to reorganize. He turned the meeting over to the clerk to appoint a temporary Chairman.
The clerk asked for a nomination for a temporary Chairman.
Bolln made a motion to nominate Bob as temporary chairman.
Tolby seconded the motion.
Roll Call: Richards-yes, Wolf-yes, Kellogg-yes, Bolln-yes, Tolby-yes.
Richards asked for a nomination for Chairman for the following year.
Bolln made a motion to nominate Walt Bolln for Chairman. Roll Call: Richards-yes, Tolby-no, Bolln-yes, Wolf-no, Kellogg-no.
Tolby nominated Loretta Kellogg for Chairman.
Roll Call: Richards-no, Tolby-yes, Bolln-no, Wolf-yes, Kellogg-yes
Kellogg nominated Alta for Vice Chairman. Roll Call: Richards-yes, Tolby-yes, Bolln-no, Kellogg-yes, Wolf-yes.
Richards left the meeting.

3) Annual Reappointments
Chairman: Loretta Kellogg
Vice Chairman: Alta Wolf
Head of Employees: All Board Members
Head of Police: Chairman
Parks and Recreation: Kellogg Appointed Margaret Tolby
Light Commissioner: Kellogg appointed Alta Wolf after Walt Bolln declined the position.
Street Commissioner: Kellogg appointed Walt Bolln
Sewer and Water Commissioner: Kellogg appointed Robert Richards
Community Center and Buildings: Chairman and Board

Police Chief- None at this time.
Stephanie Warren -Village Clerk.
Larry McCullock – Utilities supervisor.
Street Superintendent: Peggy Smith street superintendent.
Village Attorney(s): Matt Munderloh and Dan Smith.
Village Engineering Firm(s); JEO and Buell, Winter, Mousel and Associates. The Village received a letter asking that they retain them as their engineering firm.
Zoning Inspector: Tom Farrens
Civil Defense Directors: Jim Maryott and Dan Magill
Flood Plain Administrator: Dan Magill
Safety Committee: Department Heads, Chairman and Vice Chairman

Wolf made a motion to retain all of these service personal. Tolby seconded the motion. Roll Call: Kellogg-yes, Bolln-yes, Tolby-yes, Wolf-yes.

Tree Board: (3 year term)
Dennis Klatt
Charlotte Mulinix
John Mussack

Tom Farrens

Park Board: (1 year term)
Larry Kellogg
Peggy Haeffner
Harold Dean Hayes
Charlotte Mulinix
Kay Kellogg,
Darien Haeffner
John Maryott
Health Board: (1 year term)
Chief of Police
Chairman
Joyce Cromwell

Planning Commission: (3 year term)

Don Frese
Peggy Smith
Don Warren
Gwen Menard-Tippery
Mary Jane Hayes
Jack Quinn
Joyce McCullock
Therese Magill
Board of Adjustments/Variance Board: Village Board

ADHOC Committee: (2 year term)
Carol Kellogg
Jackie Anderson
Joan Hightree
Betty Tyndall
Bob Richards
Janice Larsen
Fran Tramp
Matt Connealy
Judy Connealy

Wolf made a motion to retain Boards as they are today. Kellogg seconded the motion. Roll Call: Tolby-yes, Bolln-yes, Wolf-yes, Kellogg-yes.
There is a vacancy on the ADHOC Committee. Kellogg appointed Alta Wolf and will come sit in sometimes. Roll Call: Tolby yes, Bolln-yes, Kellogg-yes, Wolf-yes.
Housing Rehabilitation Board: (3 year term)
Raymond Seymour
Jeania McCulloch
Renee Stammer
Beth Phelps
Therese Magill

Persons authorized to sign all checks from the Village of Decatur’s Checking and Savings Accts:
Chairman
Vice Chairman
Village Clerk

 

Village Banking Institution: First Nebraska Bank

Commercial Insurance Agent: Continental Western
Employee Insurance Agent: Blue Cross Blue Shield –Jaime Bacon (Burt County Insurance Agency)

Village Power Supplier: Burt County Public Power

Legal Newspaper: Lyons Mirror Sun. Curt Hineline and his son were present. Curt was here to represent the Lyons Mirror-Sun. He told the Board that he appreciated having the paper as the cities legal paper. Curt asked that the Village consider the Lyons Mirror-Sun as their legal paper for the next year.

Approval of the following Checking, Savings, Money Market, and CD accounts.
Checking and Savings
General: .05%
Utility: .05%
Payroll: 0%
Rehabilitation: .05%
Utility Money Market Account: .05%
Reserve Money Market: .05%
City Hall Savings: .08%

CD’s
Sewer Savings-12 month         0.35%
Water Savings-12 months       0.25%
Light Savings-12 month          0.35%
Emergency Fund-15 month  0.30%

(4 Tri State High Adventure Base Development & Proposed Use of Beck Memorial Park.
The Tri-State High Adventure Base (T-SHAB), being developed by the Mid-America Council will be based at Little Sioux Scout Ranch, Iowa. They plan to deploy four twelve-person crews, each with six canoes, on four different weeks during the summer of 2015. The treks will start as far north as Vermillion, South Dakota, and end as far south as Omaha, Nebraska. They hope to have each crew camp at Beck Memorial Park for one night each of these four weeks. Sunday, June 14th, through Saturday, June 20th, 2015: Sunday, June 21st, through Saturday, June 27th, 2015: Sunday, July 12th, through Saturday, July18th, 2015: Sunday, July 19th, through Saturday, July 25th, 2015. Each crew of twelve will consist of a T-SHAB Staff Trek Guide, and eleven Scouting participants. The participants will include at least two adult Scout leaders and as many as nine Scouting youth. All members of the crew will be registered members of Boy Scouts of America. While there, the crews may be met by a T-SHAB ground support crew if needed for logistical or support purposes. As always, they strive to employ Leave No Trace practices. The crews will be good stewards of Beck Memorial Park. Wolf made a motion that as long as they tent out of the area there is no charge, but if they need camping space then we reconsider and ad charge. Tolby seconded the motion. There was some discussion. Roll Call: Kellogg-yes, Tolby-yes, Bolln-yes, Wolf-yes.
(5 Employee and Board member appreciation supper-tentative date Friday Jan. 9, 2015.
There was discussion on whether this would be feasible or not. The employees and Board members had just been given a ham and turkey for Thanksgiving. Warren pointed out that Walt Bolln had received a special deal on them. The cost was less than if just the turkeys alone would have been purchased. Walt Bolln made a motion to do the appreciation supper. Motion died for lack of a second. Bolln left the meeting. During further discussion the clerk informed the Board that there had not always been an appreciation supper. There was a time when the employees were each given a $25.00 bonus for Christmas. Alta Wolf made a motion to give all the employees a $25.00 bonus for Christmas. There are seven employees. Kellogg seconded the motion. Roll Call: Tolby-yes, Wolf-yes, Kellogg-yes.
8)         CORRESPONDENCE
           1. Stephanie Warrens resignation as Board member. Wolf moved that we accept her resignation and officially make it a motion to hire her as City Clerk. Kellogg seconded the motion. Roll Call; Tolby-yes, Wolf-yes, Kellogg-yes. There was discussion concerning Bob and Walt leaving the meeting before it was over. Kellogg made a motion to go until next month to see what they intend to do. Tolby seconded the motion. Roll Call: Wolf-yes, Kellogg-yes, Tolby-yes.
9)         APPROPRIATIONS AND CONSIDERATIONS OF THE CLAIMS:
            1) Claims preapproved by Tolby and Bolln.
2) Motion to Approve Claims as Submitted
Wolf 2nd Tolby
Roll Call: Kellogg-yes, Wolf-yes, Tolby-yes
Are there any questions from the audience? There were none.
10)       MOTION TO ADJOURN THE MEETING
           Tolby 2nd Wolf
ADJOURNMENT TIME 6:54 P.M.
Loretta Kellogg, Chairman
Joyce McCullock, Assistant Village Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Village of Decatur Meeting Minutes

November 17, 2014 Leave a comment


Village Board of Decatur
Regular Meeting
November 13, 2014
4:30 P.M.
The Board of the Village of Decatur met in regular session at 4:30 P.M. at the Community Center on November 13, 2014. Guests signing in were Alta Wolf, Cynthia Tompkins, Katie Novak, and Ellen Olson. Guest not signing in was Loretta Kellogg.
The meeting was called to order by Chairman Robert Richards.
Roll Call: Walt Bolln-here, Bob Richards-here, Margaret Tolby-here Stephanie Warren-here.
2)         Agenda and minutes of the previous month’s meeting were received:
Roll Call: Walt Bolln-yes, Bob Richards-yes, Margaret Tolby-yes, Stephanie Warren-yes.
3)       Approval and/or corrections and suspended reading of the previous months minutes.
Roll Call: Walt Bolln-yes, Bob Richards-yes, Margaret Tolby-yes, Stephanie Warren-yes.

4)         EXCUSE BOARD MEMBERS NOT ATTENDING MEETING:
All were present

5)         REPORTS OF OFFICERS, BOARDS, AND OR COMMITTEES
 1. Police: Monthly Report-Warren asked if there have been any applications turned in for the police officer position. An interview was scheduled with an applicant, but the applicant did not show up. Also an application was requested and sent to an interested individual. Warren stated that she heard the window had been broke out of the police car. The clerk told her that it is true and that an estimate for replacing the back window has been obtained. Warren will check with another company on an estimate for replacing the window before a decision is made on whether to turn it into insurance or the Village purchase one.
2. Lights: Monthly Report- Bolln had nothing to report.

 

  1. Water & Sewer: Monthly Report-Richards stated nothing much was going on with the water and sewer.
  2. Parks: Monthly Report- Tolby reported an income of $799.47, and she was informed that the park bathrooms have been winterized.
  3. Streets: Monthly Report –Warren had nothing to report.

 

  1. Recycling: No Income.

6)         OLD BUSINESS

7)         NEW BUSINESS
1. Check signer – Resolution #138
Tolby: I would like to introduce the following Resolution #138-Authorizing a Temporary Check Signer.
Richards: Clerk would you read Resolution #138-Authorizing a Temporary Check Signer.
Clerk: Read Resolution #138-Authorizing a Temporary Check Signer.
Tolby: I move that said Resolution #138-Authorizing a Temporary Check signer.
Warren: I second the motion.
Richards: Shall Resolution #138 Authorizing a Temporary Check Signer.
Roll Call: Bolln-yes, Richards-yes, Tolby-yes, Warren-yes.
Richards: Motion Carried.

RESOLUTION # 138
WHEREAS: The Village of Decatur, Burt County, Nebraska, does not currently have a Village Clerk or other non-Board Member authorized to sign checks on the Village of Decatur’s accounts; and
WHEREAS: It is required that all Village checks be signed by the Board Chairman and one non-Board Member;
THEREFORE BE IT RESOLVED by the Board of Trustees of the Village of Decatur, Burt County, Nebraska by majority vote that Joyce McCullock is hereby temporarily authorized to sign all checks as may be required in the processing and payment of the Village’s payroll and other liabilities.

Date: _11-13-2014____

Robert Richards

Vice Chairman

ATTEST:

Joyce McCullock

Assistant Village Clerk

  1. Approve Planning Commission meeting minutes and approve special use permit for Bed & Breakfast at School building. (Public Hearing)
    Tolby made a motion to approve Planning Commission meeting minutes. Warren seconded the motion. Roll Call: Richards-yes, Bolln-yes, Tolby-yes, Warren-yes.

    PUBLIC HEARING

Tolby: I would like to make a motion to open the Public Hearing on the Special Use Permit for Bed & Breakfast.
Warren: I second the motion

Richards: Roll Call

Clerk: Bolln-yes, Richards-yes, Tolby-yes, Warren-yes.

Richards: Are there any questions from the audience or Board Members regarding this matter?
There were no questions.

Tolby: I make a motion to close the Public hearing on the Special Use Permit for Bed & Breakfast.
Warren: I second the motion.

Richards: Roll Call

Clerk: Bolln-yes, Richards-yes, Tolby-yes, Warren-yes.
Richards: The Public Hearing is closed.

Tolby: I make a motion to approve the Special Use Permit for Bed & Breakfast.
Bolln: I second the motion

Richards: Roll Call

Clerk: Richards-yes, Warren-yes, Tolby-yes, Bolln-yes

Richards: Motion Carries.

3. Bailey Beaumont – Community Garden. Bailey came to the table and introduced himself. He explained what his class project was and how he wanted to go about doing it. He thought having a Community Garden would be a good way to bring the community together. He needs a location and wondered if an area somewhere in Decatur would be available for his project. Some sites were discussed and it was suggested he attend the Fire Departments monthly meeting in December to inquire about using the lots located across the alley south from the Fire hall that are owned by the Fire Department. He thanked the Village for their time.

4. Barneys VII liquor license approval & hearing.

PUBLIC HEARING

Bolln: I would like to make a motion to open the public hearing on the application for Cynthia Tompkins liquor license for Barney’s VII.
Warren: I second the motion
Richards: Roll Call
Clerk: Richards-yes, Tolby-yes, Bolln-yes, Warren-yes.

Richards: Are there any questions from the audience or Board Members regarding this matter?
Alta Wolf asked Cynthia Tompkins what the name of the Bar will be. She replied that it will be referred to as Barney’s Bar, but the trade name on the application is Barney’s Bar VII.

Bolln: I make a motion to close the public hearing on the application for Cynthia Tompkins liquor license for Barney’s VII.
Warren: I second the motion.

Richards: Roll Call

Clerk: Richards-yes, Tolby-yes, Bolln-yes, Warren-yes
Richards: The public hearing is closed.

Bolln: I make a motion to approve the application for Cynthia Tompkins liquor license for Barney’s Bar VII.

Warren: I second the motion.

Richards: Roll Call

Clerk: Richards-yes, Tolby-yes, Bolln-yes, Warren-yes

Richards: Motion Carries.

5. Early appointment of Village Clerk. Bolln made a motion to go into executive session. Warren seconded the motion. Roll Call: Richards-yes, Tolby-yes, Bolln-yes, Warren-yes. Time: 4:40 pm. Warren did not take part in the executive session. Bolln made a motion to come out of executive session. Tolby seconded the motion. Roll Call: Richards-yes, Warren-yes, Bolln-yes, Tolby-yes. Time: 4:45 pm. Walt Bolln offered Stephanie Warren the job as clerk with a starting wage of $12.00 per hour and after 90 days a raise. Stephanie accepted the offer. Tolby seconded the motion. Roll Call: Richards-yes, Bolln-yes, Tolby-yes. Warren abstained from the roll call. She will give notice at her current job Monday Nov. 17th, 2014, but is unsure of a starting date right now. Warrens Board member position is up in December and if she starts for the Village before the December Board meeting she will resign her position as a Board member.

6. Thanksgiving turkeys for employees and Board members.
Tolby made a motion to give the employees and Board members a turkey for Thanksgiving. Warren seconded the motion. Roll Call: Richards-yes, Bolln-yes, Tolby-yes, Warren-yes.

7. Ordinance #11-13-2014 (1% Sales and Use Tax)
Richards: Village Clerk, would you please read the Ordinance 11-13-14
Village Clerk: Read the Ordinance 11-13-14
Richards: Are there any questions? Walt Bolln wanted to know how come the tax has to wait until April before it comes into effect. The clerk told him that is the date stated on the letter from the Nebraska Department of Revenue that the Village received.
Tolby: I would like to introduce Ordinance # 11-13-2014.
Warren: I second the motion to adopt Ordinance # 11-13-2014.
Richards: Roll Call Please:
Village Clerk: Bolln-yes, Richards-yes, Tolby-yes, Warren-yes
Tolby: I move for final passage on Ordinance # 11-13-2014.
Bolln: I second the motion
Richards: “Shall Ordinance # 11-13-14 be passed and adopted?” Roll Call:
Village Clerk: Richards-yes, Warren-yes, Tolby-yes, Bolln-yes
Richards : Ordinance #11-13-2014 has been passed by a majority of all members of the Council.
(Chairman signed the ordinance and the Village Clerk affixed the city seal and signed the ordinance)
ORDINANCE NO.      11-13-2014              

AN ORDINANCE OF THE VILLAGE OF DECATUR, NEBRASKA, TO ADOPT AND IMPOSE A SALES and use tax, effective on and after april 1, 2015, of one percent (1%) upon the same transactions within the corporate limits of the village of decatur, burt county, nebraska, that are sourced under the provisions of the nebraska revenue act of 1967, as amended, on which the state of nebraska is authorized to impose SUCH a tax, ALL PURSUANT TO THE LOCAL OPTION REVENUE ACT; TO PROVIDE FOR THE ADMINISTRATION, ASSESSMENT, COLLECTION, CLAIMS, REMEDIES, PENALTIES, AND DISPOSITION OF SUCH SALES AND USE TAX; TO REPEAL ALL CONFLICTING ORDINANCES AND SECTIONS; AND TO PROVIDE AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CHAIRPERSON AND BOARD OF TRUSTEES OF THE VILLAGE OF DECATUR, NEBRASKA:
SECTION 1. Pursuant to the approval of the electors of the Village of Decatur, Nebraska, at the statewide general election held November 4, 2014, there is hereby adopted pursuant to the provisions of Neb. Rev. Stat. §§ 77-2701 through 77-27,135.01, as amended, known as the Nebraska Revenue Act of 1967, and Neb. Rev. Stat. §§ 77-27,142 through 77-27,148, as amended, known as the Local Option Revenue Act, a local sales and use tax effective on and after April 1, 2015, of one percent (1%) upon the same transactions within the corporate limits of the Village of Decatur, Burt County, Nebraska, that are sourced under the provisions of the Nebraska Revenue Act of 1967, as amended, on which the State of Nebraska is authorized to impose such a tax, except for transactions, if any, for which Nebraska law provides the local sales and use tax shall not be imposed.
SECTION 2. The administration of the sales and use tax imposed by this ordinance, the making of returns for the ascertainment and assessment, the provisions for tax claims and remedies, the laws governing consummation of sales, penalties, and collection, and for the disposition and distribution of the taxes so imposed and collected shall be as provided in Neb. Rev. Stat. §§ 77-27,142 through 77-27,148, as amended; §§ 77-2701 through 77-27,135.01, as amended; and pertinent Nebraska Department of Revenue rules and regulations.
SECTION 3. The tax imposed by this ordinance shall commence April 1, 2015.
SECTION 4. The Village Clerk shall immediately, and no later than December 2, 2014, furnish the Nebraska Department of Revenue a certified copy of this ordinance and a certified copy of a map of the Village of Decatur, Nebraska, showing its corporate boundaries, in a manner that conforms with Department of Revenue rules and regulations.
SECTION 5. All ordinances and sections in conflict herewith are hereby repealed.
SECTION 6. This ordinance shall be in full force and take effect from and after its passage, approval, and publication or posting according to law.
Passed and approved this 13th day of November, 2014.

Robert Richards
Chairperson

Joyce McCullock
Village Clerk

8)         CORRESPONDENCE
            1. Therese Magill’s letter of resignation. Her resignation letter was passed around for all Board members to see.
2. Nick French has left employment from the Village. The Village is going to see if they can get along with what men they have for right now. The part time help will be used more if needed.

9)         APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

1) Claims preapproved by Tolby and Bolln

2) Motion to Approve the Claims as Submitted

 

Tolby 2nd Bolln
Roll Call: Richards-yes, Warren-yes, Tolby-yes, Bolln-yes.
Are there any questions from the audience? Alta Wolf asked if anything had been received from anyone for the police officer position. Bolln told her there have been two applicants. One was supposed to interview today, but didn’t show up. The other one is sending his application.

10)       MOTION TO ADJOURN THE MEETING

 

Bolln 2nd Warren

Adjournment Time: 5:07 PM

 

 

_______________________________

Robert Richards

Chairman

 

 

_______________________________

ATTEST:                                             Joyce McCullock

Assistant Village Clerk
 

 

 

 

 

 

 

 

 

 

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Village of Decatur Meeting Minutes

October 13, 2014 Leave a comment


Village Board of Decatur
Regular Meeting
October 9, 2014
4:30 P.M.
The Board of the Village of Decatur met in regular session at 4:30 P.M. at the Community Center on October 9, 2014. Guests signing in Alta Wolf, Arthur Henneman, Denny Klatt, Robert & Brooks Mayo, Adele Phillips, Amy Soll. Guests not signing in Tim Anderson and Tim Slaughter.

1)      The meeting was called to order by Chairman Jim Nicola.
Roll Call: Walt Bolln-here, Bob Richards-here, Margaret Tolby-here Stephanie Warren-here.
2)      Agenda and minutes of the previous month’s meeting were received:
Roll Call: Walt Bolln-yes, Bob Richards-yes, Margaret Tolby-yes, Stephanie Warren-yes.
3)    Approval and/or corrections and suspended reading of the previous months minutes.
Roll Call: Walt Bolln-yes, Bob Richards-yes, Margaret Tolby-yes, Stephanie Warren-yes.
4)      EXCUSE BOARD MEMBERS NOT ATTENDING MEETING:
5)      REPORTS OF OFFICERS, BOARDS, AND OR COMMITTEES
All were present
1)         Police: Monthly Report

Chief McFarland was not in attendance.
A. Denny Klatt and Tim Slaughter-Police
Denny came to the table to talk to the Board members about police. In dealing with the situation on the budget, and there is a short fall in the budget, which the board has taken care of. His question is “why did the Board decide not to contract with the Tekamah Police department”? Bolln stated it was going to cost just as much if not more than having our own police officer. He also stated that we would only have a police officer until 11:00 PM and that would be like not having a police officer at all. Klatt asked the Board if they had seen a proposal? Bolln stated only what was said when the Police Chief and officer (from Tekamah) came to talk with them. Klatt mentioned that he has not been here his whole life, but has been here 16 or 17 years, he has about a half a dozen situations where the Village has certified officers and then they leave. Klatt is assuming that if the Village contracted with the County, or Tekamah or whomever that the costs would be fixed, it was also stated that one man cannot work 24 hours a day 7 days a week, so they have to have some sort of schedule. Klatt feels it really does not make a difference if our police officer lives in Decatur, as long as we have some kind of representation. Warren stated that if the Village contracts with Tekamah we will still have to provide them with a vehicle and insurance, (this is what she read in the paper). Warren was not able to meet with the Tekamah Police Chief that day because she was working. Richards stated that the meeting they had never went that far into detail. The way Richards understood, the Village would turn the vehicles over to Tekamah and they would trade them for a four wheel drive vehicle, and that is what they would use to drive back and forth from Tekamah to Decatur. Tekamah would take care of insurance and we would pay the officers wage for hours worked. Klatt asked again has there be a formal proposal made, and why would you not listen to the proposal. Bolln stated that when the Police Chief came and talked with some of the Board members that he hadn’t even talked with the Tekamah Board. Klatt asked if Tom Lamb had talked with his Board members? Bolln stated yes but Tom should have spoken with his Board first before coming to the Decatur Board. Klatt thinks the Board should consider having a contract with Tekamah, and if it does not work out then run an ad in the newspaper. Richards stated that Tekamah could enforce our Village ordinances where the County could or would not. Klatt asked the Board if they have talked with any of the public about this matter. Bolln said that the people he has spoken with want to keep our local police department. Klatt asked Bolln if he knew why these people wanted to keep our local department. Bolln stated that the people are only going to be here 8 hours a day and then all hoodlums will come out. In short Klatt thinks it would be worth a conversation with Tekamah to hear what they have to offer. Warren stated she feels safer with an officer that lives in town. Klatt’s opinion is that maybe it would be better if our officer did not live in town.
B. Advertise for Police Position

Bolln made a motion to advertise for a certified officer.
Warren seconded motion.
Roll Call: Richards-yes, Tolby-yes, Bolln-yes, Warren-yes.

2)         Lights: Monthly Report

There has been a pole placed at Dan Small’s property.

3)         Water & Sewer: Monthly Report
One of the water filters at the filter house has been fixed. We will put off repairing the other for a while.

4)         Parks: Monthly Report- Income of $1,520.37

The park bathrooms will be winterized soon.

5)         Streets: Monthly Report

Nothing to report.

6)         Recycling: No Income. Recycling has been hauled to Tekamah.

6)         OLD BUSINESS

  1. Adele Phillips (Center for Rural Affairs) here to discuss the progress of moving the toll house project.
    Adele thanked the Board for allowing them to have the Main street coffee session and Alta for the coverage.
    OPTION: Toll Structure Salvage
    October 9, 2014
    1) Current status:
  • Starting in November, the State will be taking bids for removal and destruction of the Decatur toll structure. The concrete around where the structure will have stood will be amended in the spring.
  • However, the State is willing to grant the Town of Decatur a salvage permit to remove the structure—free of obligation to do post-removal concrete work—should the Town Board make a motion to salvage the structure on October 9, 2014.
  • Center for Rural Affairs (CFRA; Lyons, NE) is interested in supporting the salvaging, relocation, and repurposing of the entirety of the toll structure should the Town decide to do so.

IF the toll structure were to be relocated for the purpose of future use as a civic event space as part of a socially-engaged art project, HOW would this happen?

2) Logistics

  • Timeframe:
    • Removal and re-situation of the entire toll structure needs to occur by mid-spring, in accordance with the State’s goals for the site.
  • Pre-move:
    • Detailed plans of the relocation site will be drawn. The anticipated site is southeast of the toll structure’s current location, and in the proximity of the water treatment facility.
    • The new foundation for the structure will be a combination of column footings and poured floor.
    • Vinyl siding will be removed by volunteers.
    • A reputable building mover has been identified (DNC Moving) as the mover for this project, and he has verbally committed to working us into his schedule as we need.
    • The building mover will receive a move permit from the State of Nebraska
    • Wires running from the bridge ramp to the water treatment facility do not need to be raised; the clearance is there.
    • Advanced notification of road closings will be broadcast on radio and by State-provided signage.
  • Actual Move:
    • Richards and Bolln will serve as representatives of the Town of Decatur
    • State will make signage available to provide advance warning of road closure
    • Town police will be helpful in traffic control, and the county police will be advised of the move.
    • Volunteer Fire Department crew will provide traffic control during day of move at such locations: IA viaduct, the casino, Hwy 51, etc.
  • Post-Move:
    • The State will provide barricades to ensure visibility of the remaining concrete structure
  • Cost:
    • State is looking into providing some money to help to cover the cost of removal of toll structure. We are waiting to hear the amount.
    • Cost-share of moving and foundation pouring by community and CFRA
    • Funds will be raised, plus machinery donated and hours volunteered

Given the interest in salvaging the structure held by the community and the heritage it represents, we—Center for Rural Affairs and community members of Decatur—request that the Decatur Town Board make a motion to salvage the entirety of the Decatur toll structure and request a salvage permit from the State of Nebraska Department of Roads.
Bolln made a motion to apply for a salvage permit.
Tolby seconded the motion.
Roll Call: Richards-yes, Warren-yes, Bolln-yes, Tolby-yes.
7)         NEW BUSINESS
1. Possibility of raising prices of copies, laminating and liquor license fees.

Tolby made a motion to approve the raising of the following services.
All Copies                   $.25
Fax Fees                      $1.00 per page
Laminating                  $1.50 for large page
Laminating                  $.50 for card size
Return Check fee        $25.00
Liquor license fee        $100.00
Bolln seconded the motion
Roll Call: Richards-yes, Warren-yes, Tolby-yes, Bolln-yes.

  1. Garbage Bids, raising price on utility bills for cleanup day, (currently $.65 per month)
    Mayo Sanitation was the only bid that the Village received.
    The bid is for 2 years, beginning November 1, 2014 and ending October 31, 2016.
    Trash pickup once per week on Thursday for 209 households.
    Option #1 $8.25 per month per household.
    Option # 2 $10.00 per month per household with Mayo Sanitation supplying one poly-cart container at each residence. Poly-carts are lidded containers on wheels.
    Option #3 If interested, curbside recycling is available. The cost is $5.00 extra per customer which includes a recycling receptacle. Cost is only to those who participate.
    We will supply four additional containers as requested to be used at current Village facilities and parks. All churches and the fire department are also included in this free service.
    * No restrictions on trash removal for household items, includes yard waste. They would like to be called before any appliances or larger items are put on the curb side. All this is at no extra cost. 402-307-0369 or 402-374-3960.
    Warren made a motion to go with option #1.
    Bolln seconded the motion.
    Roll Call: Richards-yes, Tolby-yes, Warren-yes, Bolln-yes.
    Richards asked the Clerk to read the resolution.
    Resolution #137

Establishment of Garbage Rates
A resolution by the Board of Trustees of the Village of Decatur, Burt County, Nebraska pursuant to of the Code of Decatur, establishing the clean-up day rates and administration fees the Village shall charge for the collection of garbage.
BE IT RESOLVED by the Board of Trustees of the Village of Decatur, Burt County, Nebraska the Village hereby establishes the following garbage rates and shall charge garbage rates as follows for the collection of garbage it provides:

$ 8.25     per household per month for collection fees
$ 1.00     per household per month for clean-up day fees
$   .75     per household per month for administration fees

Pursuant to § 54.04 of the Code of Decatur, the Village Clerk shall have the duty of billing persons and collecting all monies the Village receives related to providing garbage collection. The Village clerk shall faithfully account for and report to the Village Treasurer, all monies collected.

Passed and adopted this 9th day of October, 2014.

This resolution shall take effect and be in full force after its passage, approval and publication as required by law.

Village of Decatur, Nebraska

Robert Richards

Chairman
ATTEST:
Therese Magill
Village Clerk
Tolby made a motion to pass resolution #137.
Bolln seconded the motion.
Richards-yes, Warren-yes, Tolby-yes, Bolln-yes.

  1. Chevy Henneman-School project, placing of a second dock at Beck Park boat ramp.
    Arthur Henneman came to the table to discuss Chevy’s idea of installing a second boat ramp at Beck Park. Chevy was not able to attend the meeting because of football practice. Everyone thought it was a good idea. There were suggestions on how to arrange the two docks, so there would be no accidents. Arthur told the Board he has already had donations for his project.
    Bolln made a motion to accept Chevy’s plan for installing a second boat dock at Beck Park.
    Warren seconded the motion.
    Roll Call: Richards-yes, Tolby-yes, Bolln-yes, Warren-yes.
    4. Employee Hours
    The Board has discussed cutting Frank Holiday’s time down to two days per week.

Warren mentioned that Frank should be called back to work if we needed extra help. Don Greve would be called last if needed.

Bolln made a motion to cut Frank Holiday’s hours to two days per week.
Warren seconded the motion.
Roll Call: Richards-yes, Tolby-yes, Bolln-yes, Warren-yes.

8)         CORRESPONDENCE
1. Letter from Nebraska Emergency Management Agency
The Village has to pay back FEMA ($5,397.75) for the money that was given for removing the earthen berm. The Village chose not to take down the berm by the sewer plant. The Clerk called and talked to NEMA to see if the Village could pay back the money monthly. The Clerk received an email stating as soon as FEMA receives the money for reimbursement from the Village, then NEMA will pay the State share of $5,164.25 within 2-3 weeks.

9)         APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

1) Claims preapproved by Bolln and Tolby

2) Motion to Approve the Claims as Submitted

 

Warren 2nd Tolby
Roll Call: Richards-yes, Tolby-yes, Warren-yes, Bolln-yes

Are there any questions from the audience?
Alta Wolf asked why we did not stay with the current Garbage service?
We only received one bid and that was from Mayo Sanitation.

10)       MOTION TO ADJOURN THE MEETING

 

Warren 2nd Tolby

Adjournment Time: 5:40 PM

 

 

_______________________________

Robert Richards

Chairman

 

 

_______________________________

ATTEST:                                            Therese Magill

Village Clerk
 

 

 

 

 

 

 

 

 

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Village of Decatur Special Meeting Minutes

October 1, 2014 Leave a comment


Village Board of Decatur

Special Board Meeting
September 29, 2014

4:30 P.M.

The Board of the Village of Decatur met in special session at 4:30 P.M. at the Community Center on September 29, 2014. The guest signing in was Alta Wolf representing the Lyons Mirror Sun. The guest not signing in was Dave Radke representing Williams & Co.

The meeting was called to order by Chairman, Robert Richards.

Roll Call: Walt Bolln-yes, Robert Richards-yes, Margaret Tolby-yes, Stephanie Warren-absent.

Agenda and minutes of the previous month’s meeting were received:

Roll Call: Walt Bolln-yes, Robert Richards-yes, Margaret Tolby-yes, Stephanie Warren-absent.

Approval and/or correction and suspended reading of the previous month’s minutes:

Roll Call: Walt Bolln-yes, Robert Richards-yes, Margaret Tolby-yes, Stephanie Warren-absent.

Excusing Board members not attending:
Walt made a motion to excuse Warren.
Tolby seconded the motion.
Roll Call: Richards-yes, Bolln-yes, Tolby-yes.

 

NEW BUSINESS

 

  1. 2014-2015 Budget (Working Session)
    Dave Radke (The Village Auditor from Williams and Co.) came to the table to discuss with the Board ways to save money by not using all the money in the budget. There needs to be a cut of $70,000.00 to $80,000.00 in the budget. They discussed many ways to cut spending in the 2014-2015 budget.

    2. Nomination for a Vice Chairman
    Richards made a motion to make Walt Bolln Vice-Chairman
    Tolby seconded the motion.
    Roll Call: Bolln-yes, Richards-yes, Tolby-yes.

    MOTION TO ADJOURN THE SPECIAL MEETING

    Motion Bolln 2nd Richards

 

Adjournment Time 5:39 P.M

______________________

Robert Richards, Chairman
 

________________________
Therese Magill, Village Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Village of Decatur Meeting Minutes

September 15, 2014 Leave a comment


Village Board of Decatur
Regular Meeting
Sept. 11, 2014
4:30 P.M.
The Board of the Village of Decatur met in regular session at 4:30 P.M. at the City Hall on Sept. 11, 2014.

Guests signing in were Jim Maryott, Alta Wolf, Patti Taylor, and Adele Phillips.
1)         The meeting was called to order by Vice Chairman Robert Richards.
Roll Call: Walt Bolln-here, Jim Nicola-absent, Robert Richards-here, Margaret Tolby-here, Stephanie Warren-here
2)         Agenda and minutes of the previous month’s meeting were received:
Roll Call: Walt Bolln-yes, Jim Nicola-absent, Robert Richards-yes, Margaret Tolby-yes, Stephanie Warren-yes
3)         Approval and/or corrections and suspended reading of the previous month’s minutes.
Roll Call: Walt Bolln-yes, Jim Nicola-absent, Robert Richards-yes, Margaret Tolby-yes, Stephanie Warren-yes

4) EXCUSE BOARD MEMBERS NOT ATTENDING MEETING:
Accept Jim Nicola’s resignation from the Board. Warren made a motion to accept Jim Nicola’s resignation from the Board. Bolln seconded the motion.
Roll Call: Tolby-yes, Richards-yes, Warren–yes, Bolln-yes.

1. Nomination for Chairman: Richards turned the meeting over to the clerk. The clerk asked for a nomination for a temporary chairman. Bolln nominated Warren as temporary Chairman. Warren declined the nomination. Warren made a motion to nominate Bob Richards as temporary Chairman. Bolln seconded the motion. Roll Call: Tolby-yes, Warren-yes, Richards-yes, Bolln-yes. Richards asked for a nomination for a permanent Chairman. Warren nominated Bob Richards for a permanent Chairman. Bolln seconded the motion. Roll Call: Tolby-yes, Warren-yes, Bolln-yes, Richards-yes.

2. Chairman’s nomination for filling vacancy on the Board: The Board reviewed the letters of interest that they had received. Richards made a motion to table this until next meeting. Bolln seconded the motion. Roll Call: Tolby-yes, Warren–yes, Richards-yes, Bolln-yes.

  1. Motion for Bank Authorization (signing of checks and other bank business). Richards made a motion to nominate Walt Bolln. Warren seconded the motion. Roll Call: Tolby-yes, Richards-yes, Bolln-yes, Warren-yes.

5) REPORTS OF OFFICERS, BOARDS, AND OR COMMITTEES
1) Police- Chief McFarland gave the police report for the month of August. He stated that roughly a quarter of the calls last month were dog related. The biggest item that he had was the Beck Park thefts. Five were arrested and given citations. Most of the property has been recovered. He informed the Board that this was probably going to be his last Board meeting since he has an interview on the date of the next meeting. Chief McFarland still plans on staying through November 1st. He also told the Board that the Villages part time officer Tim Anderson is applying for a job elsewhere and the Village could possibly be without a staff altogether. McFarland’s final piece of information for the Board was he wanted to make them aware of the rumors he has been hearing around town. These rumors are related to the Board contract with Tekamah. He has heard from about five different sources that people didn’t want Tekamah up here because they have a black police officer that might be patrolling. Chief McFarland though it was very important that the Board be aware that this rumor is going around town, and hopefully they can stamp it out as quickly as possible.
2) Lights – Bolln had nothing to report at this time.

 

3) Water & Sewer- Richards reported everything seems to be running smooth.
4) Parks- Tolby reported an income of $6,958.97 for the month of August.
5) Streets- Warren had nothing to report.

6) Recycling-No income

6) NEW BUSINESS
1. Budget Hearing- Set for September 15, 2014 at 4:30 PM

  1. Annual Rises – Bolln made a motion to raise all of the steady employees $.50 an hour. He stated they have not had a raise for three years and it is time to give them something. Warren seconded the motion. Roll Call: Richards-yes, Tolby-yes, Bolln-yes, Warren-yes.
    Warren had a question about a rumor she had heard. She asked if Donnie Greve was still employed with the Village because she had heard his position was eliminated. She stated that if a position was to be eliminated she would appreciate it if it was brought before the whole Board to be discussed. It was explained to Warren that no part time was needed right now and he would be asked to work when needed.
  2. Approve Two & Ten Year Water Plan. The plan was reviewed by the Board. Richards told the Board that the water meters were going to have to start being replaced a few at a time. The meters were installed in 1995. Bolln made a motion to approve the Two & Ten Year Water Plan. Warren seconded the motion. Roll Call: Richards-yes, Warren-yes, Bolln-yes, Tolby-yes

 

  1. Discussion on whether to move the toll booth – Adele Phillips from the Center of Rural Affairs came to the table and discussed the moving of the toll booth. Word got to Adele that the State was looking at removing the toll booth. She thought this sounded interesting and wanted to see what could be done to maybe keep the booth a part of Decatur. She then contacted Walt Bolln because he had been interested in the discussion of salvaging the structure before. Adele stated the idea of the art project needs to be connected to the culture of the community and informed by the community. The center for Rural Affairs is not interested in long term ownership of any structure or property. They are willing to fund the salvaging and removal of the bridge but are not interested in being responsible for its maintenance in the future. It would be the City’s decision and responsibility to manage it in the future. The feasibility of salvaging the structure and having it moved to a new location is being looked into. A decision on whether to salvage the bridge or not will be made at the October Board meeting. The other item Adele discussed with the Board was the idea of setting up what is called an outdoor living room. At the end of September each of the communites she is involved with are setting up a conversation space between 12:00 PM and 6:00 PM. They are called outdoor living rooms. The idea is to create a space where the community can talk about what it is to be Decatur and what are issues on people’s lives. They would like to host one in Decatur. It would take place on Sept. 24, 2014 at the intersection of East 8th Street and Broadway or if it rains it would be moved into the Sears Center. Amy Piere-Soll will be following up on this with the Village.

    5. Siren details for disaster/tornado notifications – Jim Maryott Civil Defense Director told the Board that there is a tower about five miles Southwest of Decatur on the hill. The plan is to install some equipment on it to improve the radio traffic for the Fire and Police Depts. which would eliminate some dead spots in that part of the county. The cost of this equipment would be about $15,000.00. Matt Connealy the County Supervisor representative from the Decatur area, with the help from Bill Pook who is with the emergency management from Blair helped obtain this equipment. Jim stated that it is also going to improve the radio traffic between them and the Fire Dept., between them and Lyons and Tekamah, and also between the Police Dept. in Tekamah, Lyons, and Decatur. It will be installed sometime soon.
    The second thing regarding the Civil Defense that Jim informed the Board about was that the Fire Dept. has always sent a person or persons to cemetery hill during inclement weather to look for tornados or rotations in the clouds. This involved someone on the hill who would have to call the toll house where a switch was located to sound the sirens, or it could be sounded from one of the other two places with a switch, the Fire Hall or the City Office. It took two or more people to coordinate this. Some of the other towns have a set up in the Police Depts. console of their cars where they can flip a switch and sound a siren in each individual town. With this procedure anyone with a cell phone that sees a tornado can notify the 911 system. The cost would be around $1,300.00 for Decatur to do this. Bill Pook from the Emergency Management informed Jim Maryott that he could find the funds to pay 100% of the cost. It should be installed by the 1st of November of this year.

    7) CORRESPONDENCE
    1. Letter from the Future of Decatur Foundation. The Village received a letter stating that the Decatur Foundation Fund would pledge a $1,000.00 grant to be paid to the Village upon the completion of a storm shelter at Beck Park. Margaret Tolby informed the Board that Post 215 intends on making a donation to the Village towards the building of a shelter also. The clerk informed the Board that the Stated Flood Plain Administrator came to the City Office and explained some of their rules and regulations. It was found out that an in ground storm shelter could not be built down below at Beck Park because it would be in the flood plain. A shelter would have to be built closer to the upper level of the park.

    8) APPROPRIATIONS AND CONSIDERATIONS OF THE CLAIMS:

    1) Claims preapproved by Bolln, Richards, and Tolby.

    2) Motion to Approve the Claims as Submitted

    Warren  2nd   Bolln

Roll Call: Richards-yes, Tolby-yes, Warren-yes, Bolln-yes

Any questions from the audience? Alta Wolf stated that it was published by the City that they would be appointing someone at this meeting and she wanted to know on what grounds it was tabled. Richards told her that all three of the names are on the election ballot. Alta asked, “What’s the problem with that?” Quote please! Richards stated he feels that’s as good an opportunity to get on the Board for anyone. Alta Wolf wanted to know if this was personal or if he was speaking for the whole Board. Richards answered that he didn’t think that was part of it.

9) MOTION TO ADJOURN THE MEETING

Warren 2nd Bolln

ADJOURNMENT TIME: 5:36 P.M.
Chairman
Robert Richards
Joyce McCullock
Village Clerk

 

 

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Village of Decatur Minutes

August 15, 2014 Leave a comment


Village Board of Decatur
Regular Meeting
August 14, 2014
4:30 P.M.
The Board of the Village of Decatur met in regular session at 4:30 P.M. at the Community Center on August 14, 2014.

Guests signing in were Alta Wolf, Cheryl Gatewood, Nicola Kampa.
1)         The meeting was called to order by Vice-Chairman Bob Richards .
Roll Call: Walt Bolln-here, Jim Nicola-absent, Bob Richards-here, Margaret Tolby-here, Stephanie Warren-here.
2)         Agenda and minutes of the previous month’s meeting were received:
Roll Call: Walt Bolln-yes, Jim Nicola-absent Robert Richards-here, Margaret Tolby-yes, Stephanie Warren-yes.
3)         Approval and/or corrections and suspended reading of the previous month’s minutes.
Roll Call: Walt Bolln-yes, Jim Nicola-absent, Robert Richards-here, Margaret Tolby-yes, Stephanie Warren-yes.
4)         EXCUSE BOARD MEMBERS NOT ATTENDING MEETING:
Nicola called and said he would not be at the meeting.
Bolln made a motion to excuse Nicola from the meeting.
Warren seconded the motion.
Roll Call: Richards-yes, Tolby-yes, Bolln-yes, Warren-yes.
5)         REPORTS OF OFFICERS, BOARDS, AND OR COMMITTEES

1) Police-Monthly Report
A. Cheryl Gatewood, Nicole Kampa-Dogs

Cheryl and Nicole came to the table to plead their cases about their dogs not being dangerous. They are both working very hard to keep their dogs at home either in the house or on a chain.
Bolln made a motion to deem their dogs not dangerous.
Warren seconded the motion.
Roll Call: Richards-yes, Tolby-yes (with hesitation), Bolln-yes, Warren-yes.

  1. Tekamah City Council requests a meeting with the Decatur Village Board
    Tom Lamb was not able to come to the meeting. He had called this morning and stated that his council will meet tonight, and they would like to meet with our Village Board about merging Police departments.

Warren stated that she was not included in the meetings that had taken place with Tom Lamb (Chief of Police in Tekamah). Tolby stated that only two members of the Board could meet with him at a time. Warren stated that she did not even know about the meetings, and she should have been offered a chance to meet with him. The Clerk tried to set a time for Tom to meet with Warren, but she had to work and Tom was on vacation.
2) Lights-Monthly Report
The new poles are in at the ball park.
3) Water & Sewer- Monthly Report

Dan Sawyer from the Nebraska department of roads was in the office, he had a phone call from Ernest Madison about the erosion problem at the storm sewer drainage ditch. He suggested putting rip rap in the ditch and said he would check to see if the Nebraska Department of Roads could help the Village with the cost.
4) Parks- Monthly Report

  1. Income for August $3,678.00.
    B. Playground Ground Equipment is up.

The play ground equipment is up and the pea gravel has been put in at Beck-Busse memorial Campground.
5) Streets- Monthly Report
A. Howard Storm and Jeremiah Sears hill
Frank has put rock on both hills. Richards stated that with all the unusual rainfall we had this spring, it has really took a toll on these hills. The Village had an engineer look at Jeremiah’s hill but it would cost over $100,000.00 to resurface this hill. The straight away on Howard’s hill is the Village’s responsibility, the curve is the owners responsibility.
B. Charlie Davis’s driveway
6) Recycling- No Income.
6)         OLD BUSINESS

1) 2014-2015 Budget
The Board discussed prepaying propane this year.
Warren made a motion to prepay 6,000 gallons of propane.
Bolln seconded motion.
Richards-yes, Tolby-yes, Warren-yes, Bolln-yes.

The Village Clerks worked on the budget along with the help of the Board.
Bolln made a motion to send the copy of the budget to the auditors as written.
Warren seconded the motion.
Roll Call: Richards-yes, Tolby-yes, Bolln-yes, Warren-yes.

7)         CORRESPONDENCE

The Board received an apology letter from Steven Swaner for the unfortunate event that took place at Beck-Busse Memorial Campground a few weeks ago. Margaret Tolby read the letter to the rest of the Board and audience. He has completed his community service hours by helping the Village, Fire department and American Legion.
8)         APPROPRIATIONS AND CONSIDERATIONS OF THE CLAIMS:
1) Claims preapproved by Bolln, Nicola and Tolby

2) Motion to Approve the Claims as Submitted

Warren 2nd Bolln

Roll Call: Richards-yes, Tolby-yes, Warren-yes, Bolln-yes.

Wolf asked if the meeting that is set up with the Tekamah City Council will be an open meeting? The Board stated it will be open to the public and will be advertised as any other Village meeting. It was also asked if the meeting will take place in Decatur or Tekamah? The Board is not sure of the location of the meeting at this time.

 

9)         MOTION TO ADJOURN THE MEETING

Bolln 2nd Warren

ADJOURNMENT TIME 5:01 P.M.

 

Jim Nicola
Chairman
 

Therese Magill
Village Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Village of Decatur Special Meeting Minutes

July 25, 2014 Leave a comment


Village Board of Decatur

Special Board Meeting
July 24, 2014

4:30 P.M.

The Board of the Village of Decatur met in special session at 4:30 P.M. at the Community Center on July 24, 2014. The guest signing in was Alta Wolf representing the Lyons Mirror Sun.

The meeting was called to order by Chairman, Jim Nicola.

Roll Call: Walt Bolln-yes, Jim Nicola-yes, Robert Richards-yes, Margaret Tolby-yes, Stephanie Warren-yes.

Agenda and minutes of the previous month’s meeting were received:

Roll Call: Walt Bolln-yes, Jim Nicola-yes, Robert Richards-yes, Margaret Tolby-yes, Stephanie Warren-yes.

Approval and/or correction and suspended reading of the previous month’s minutes:

Roll Call: Walt Bolln-yes, Jim Nicola-yes, Robert Richards-yes, Margaret Tolby-yes, Stephanie Warren-yes.

Excusing Board members not attending:
All members were present.

 

NEW BUSINESS

 

1. Lawsuit
The Board discussed the lawsuit against the Village. Tammy Maul-Bodlak had emailed the Village Board members and suggested to have two items added to the settlement. The Board members also discussed having the defendants wife’s signature also added to the settlement agreement.
Bolln made a motion to have Jim Nicola sign the settlement with the changes.
Richards seconded the motion.
Roll Call: Nicola-yes, Tolby-yes, Warren-yes, Bolln-yes, Richards-yes.

 

2. 2014-2015 Budget
The Board discussed the budget. They will have all the figures ready for the August 14, 2014 Board meeting. There was a change in the health insurance, on the original quote our Police chief was not on there.
The Clerk asked if the Board members would like her to put the Police position on the August agenda, they would like to wait until September. Some of the Board members were concerned about our Chief leaving sooner than Oct. 31, 2014. Nicola and Bolln stated that the Chief would stay until the end of October. This issue will be put on the September 11, 2014 agenda.
There was also discussion on talking to the County Sheriff about taking over the patrolling of Decatur. Three of the Board members do not like the idea. Jim stated that Bob and himself would go talk to the Sheriff about this idea. Bolln stated that they should invite the Sheriff to a Board meeting so that all the Board members could discuss the option. The Sheriff’s department cannot enforce Village ordinances, so there was discussion of hiring someone part time to enforce the Village ordinances.
The Board discussed the Fitness Center. There have been citizens using the fitness center who have no membership. They have been using it when no one is there to monitor it’s usage. Also there was discussion on the children who are using the media center. The Board and ADHOC committee will try to figure out a solution to this problem. There are cameras in the building, we will have to take a look at them.

MOTION TO ADJOURN THE SPECIAL MEETING

Motion Richards 2nd Warren

 

Adjournment Time 4:48 P.M

______________________

Jim Nicola, Chairman
 

________________________
Therese Magill, Village Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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