Oakland-Craig Board of Education Meeting Minutes

The regular monthly Board of Education meeting was held Monday, April 11, 2016 in the Board Meeting Room in the Elementary Building. Administrators present were Superintendent Smith, Secondary Principal Droescher and Elementary Principal Bland. President Thiele called the meeting to order at 8:00 p.m. and noted the Nebraska Open Meetings Law. Notice of this meeting was properly posted and/or published by advance Public Notice in accordance with Board Policy #2008 with notice and advance agenda given to the President of the Board and all members prior to the meeting date.

 

ROLL CALL

Roll Call was called with the following members present: Anderson, Brett Johnson, Kiley Johnson, Magnusson, Pille, Ray, Schmidt and Thiele.

 

APPROVAL OF AGENDA

            Pille moved that the agenda be approved as presented. Kiley Johnson seconded the motion. There was no discussion. Voting results were: For Motion-8; Against Motion-0; Other-1. Motion carried.

 

REGULAR AGENDA

 

President Thiele welcomed approximately 15 visitors. One patron addressed the Board.

 

APPROVAL OF APRIL 2016 CLAIMS FROM THE GENERAL FUND

Magnusson ­­moved that the April 2016 claims from the General Fund, in the amount of $39,202.38 be approved as presented. Anderson seconded the motion. There was no discussion. Voting results were: For Motion-8; Against Motion-0; Other-1. Motion carried.

 

Richards arrived at 8:04 p.m.

 

APPROVAL OF APRIL 2016 CLAIMS FROM THE LUNCH FUND

Pille ­­moved that the April 2016 claims from the Lunch Fund, in the amount of $17,030.46 be approved as presented. Magnusson seconded the motion. There was no discussion. Voting results were: For Motion-9; Against Motion-0; Other-0. Motion carried.

 

APPROVAL OF MINUTES FROM THE MARCH 14, 2016 SCHOOL BOARD MEETING

Anderson moved to approve the minutes from the March 14, 2016 board meeting as presented. Kiley Johnson seconded the motion. There was no discussion. Voting results were: For Motion-9; Against Motion-0; Other-0. Motion carried.

 

DLR – CURTIS JOHNSON UPDATES ON HIGH SCHOOL, PARKING LOT AND BOILER PROJECTS

Curtis Johnson of DLR updated the Board on the assessment completed at the high school. The total cost of all the suggested upgrades is approximately $7 million. Plans for the elementary parking lot pavement project were reviewed. Modifications to the plan were requested. Bids for new boilers have been received.

           

 

DISCUSSION RELATED TO CONTINGENCY FUNDS

Lengthy discussion was held regarding projects to complete with the remaining contingency funds. Possible projects include replacing boilers in the elementary gym area, new water heaters, sidewalk improvement and parking lot paving.

 

CONSIDERATION AND POSSIBLE APPROVAL OF A BOILER BID

Superintendent Smith reported that he had received 3 bids for the boiler project. Much discussion followed. Brett Johnson moved to approve the bid from Jensen Plumbing & Heating in the amount not to exceed $60,000. Magnusson seconded the motion. There was no additional discussion. Voting results were: For Motion-9; Against Motion-0; Other-0. Motion carried.

 

CONSIDERATION AND POSSIBLE APPROVAL OF THE PURCHASE OF A USED CUSTODIAN PICK-UP

            Richards moved to approve the purchase of a used pick-up for the custodians to not exceed the amount of $10,000. Brett Johnson seconded the motion. Smith explained the current pick-up is only used in Oakland. If the janitors need to pick up parts or supplies out of town, they take their own vehicle and are reimbursed by the district for their mileage. Voting results were: For Motion-9; Against Motion-0; Other-0. Motion carried.

 

CONSIDERATION AND POSSIBLE APPROVAL OF THE RESOLUTION TO PAYOFF THE QUALIFIED CAPITAL PURPOSE UNDERTAKING FUND (QCPUF)

            Magnusson moved to approve the resolution to call for early redemption of 2008-2009 Limited Tax General Obligation Bonds for a total of $81,359.13. Pille seconded the motion. The bonds will be paid off on June 1, 2016. Any remaining funds in the QCPUF will be transferred into the Building Fund. Voting results were: For Motion-9; Against Motion-0; Other-0. Motion carried.

RESOLUTION

 

BE IT RESOLVED BY THE BOARD OF EDUCATION OF BURT COUNTY SCHOOL DISTRICT 0014, IN THE STATE OF NEBRASKA:

 

Section 1. That the following bonds issued by Burt County School District 0014 (Oakland-Craig Public Schools), in the State of Nebraska (the “District”) are hereby called for redemption on June 1, 2016:

 

(a)        Limited Tax Building Improvement Bonds, Series 2008, date of original issue – June 19, 2008, in the principal amount of Fifty-five Thousand Dollars ($55,000), numbered as shown on the books of the Paying Agent, becoming due and bearing interest as follows:

 

Principal Amount	Maturing December 15 of Year	Interest Rate	CUSIP
$ 55,000*	2017	3.95%	122881 AB1

*Term Bond

 

Said bonds are hereinafter referred to as the “2008 Called Bonds.”

 

Said 2008 Called Bonds are subject to redemption at any time on or after June 19, 2013, at the principal amount thereof plus accrued interest to the date fixed for redemption, and said interest is payable semiannually. Said 2008 Called Bonds were authorized by a resolution dated as of August 13, 2008 (the “2008 Resolution”), and were issued for the purpose of paying the cost of abating, eliminating, correcting and preventing actual or potential environmental hazards, accessibility barriers, life safety code violations and indoor air quality problems at the District.

 

(b)        Limited Tax Building Improvement Bonds, Series 2009, date of original issue – May 13, 2009, in the principal amount of Twenty-five Thousand Dollars ($25,000), numbered as shown on the books of the Paying Agent, becoming due and bearing interest as follows:

 

Principal Amount	Maturing December 15 of Year	Interest Rate	CUSIP
$ 25,000*	2016	3.10%	122881 AD7

*Term Bond

 

Said bonds are hereinafter referred to as the “2009 Called Bonds,” and together with the 2008 Called Bonds, the “Called Bonds.”

 

Said 2009 Called Bonds are subject to redemption at any time on or after May 13, 2014, at the principal amount thereof plus accrued interest to the date fixed for redemption, and said interest is payable semiannually. Said 2009 Called Bonds were authorized by a resolution dated as of September 15, 2008 (the “2009 Resolution,” and together with the 2008 Resolution, the “Resolution”), and were issued for the purpose of paying the cost of abating, eliminating, correcting and preventing actual or potential environmental hazards, accessibility barriers, life safety code violations and indoor air quality problems at the District.

 

Section 2. The Called Bonds are to be paid off at the principal corporate trust office of the First National Bank of Omaha, Fremont, Nebraska (formerly known as Fremont National Bank and Trust Company, Fremont, Nebraska) (the “Paying Agent”).

 

Section 3. A copy of this resolution shall be filed with the Paying Agent at least 30 days prior to the date fixed for redemption, which delivery is necessary in order for the call of the Called Bonds to be effective hereunder. The Paying Agent shall mail notice to all registered owners of the Called Bonds to be redeemed not less than thirty days prior to the date fixed for redemption in accordance with the Resolution authorizing the issuance of the Called Bonds and the redemption thereof and to take all other actions deemed necessary in connection therewith.

 

ADOPTED this 11^th day of April, 2016.

 

CONSIDER AND ACT ON THE HIRING OF STAFF

            Pille moved that Dannika Nelson be hired as a Secondary Science Teacher for the 2016-2017 School Year.   Anderson seconded the motion.

Pille moved that Marla Slaughter be hired as an Elementary Teacher for the 2016-2017 School Year.   Richards seconded the motion.

There was no discussion

Voting results were: For Motion-9; Against Motion-0; Other-0. Motion carried.

 

STAFF RESIGNATIONS

Magnusson moved to accept the resignation, with regret, of Stephanie Johnson. Ray seconded the motion. President Thiele read Mrs. Johnson’s resignation letter and thanked her for her years of service. There was no discussion. Voting results were: For Motion-9; Against Motion-0; Other-0. Motion carried.

 

STANDING COMMITTEE REPORTS

The Adhoc Committee met on March 23^rd and April 4^th. Smith provided a copy of the notes from those meetings. Much discussion followed. Smith explained that a vote by the Board to prepare the petition document for creating a new school district does not mean that we are consolidated. Both school districts passing the bond issue would mean consolidation.

 

BOARD MEMBER REPORTS

            Schmidt and Magnusson along with Mr. Smith attended the NRCSA Spring Conference. All reported on some of the sessions that they attended.

 

ADMINISTRATIVE REPORTS

            Elementary Principal Jess Bland reported that the Elementary Spring Program was held last week. Thank you to Mrs. Blanc and Mr. Bohn for putting on such a great program. The PTO sponsored a school carnival last month. Greg and Alison Mockenhaupt and all the volunteers were thanked for their hard work making the carnival a success. NeSA reading, math and science testing will be completed by May 1^st. Principal Bland thanked the Oakland Police Department, the Burt County Sherriff’s Office and the Nebraska State Patrol for assisting in our lockdown drill. The School Improvement Committee met to discuss various improvement activities for next year. Teacher/Staff Appreciation Week is May 2^nd – 6^th. Bland reported projected kindergarten numbers for the next 3 school years. A list of upcoming events and activities was presented. Current PK-6^th grade enrollment is 257 students, which is the same as last month and up 6 students from last year.

 

Secondary Principal Droescher reported current enrollment for the 7^th through 12^th grades at 187 students which is up 1 from last month and up 1 from last year.   The NeSA testing window is open and will continue through May 1^st.   Progress reports will be mailed on April 18^th to mark the halfway mark of the fourth quarter. Droescher reported that 23 Close Up students are in Washington DC this week. Teaching assignments with the new staffing were explained. Droescher also reported that with the addition of the Chromebooks, we have enough devices to go 1 to 1 in the high school. The steps necessary were explained. The seniors’ last days and the commencement schedule were shared, as well as upcoming school activities and athletic events.

 

Superintendent Smith provided a list of upcoming Board Member workshops and asked members for plans to attend. Smith reported that he had met with Karr Tuck Point Company to examine the brick and mortar at the elementary gym. It appears that the brick and mortar are in good shape with our leakage problems being caused by the need to add additional fascia around the roof. We will receive a bid for additional fascia. The latest legislative news was shared. The school received a letter regarding a proposed road construction project for 2017-2018. A raise in the bus barn rent was also discussed.

 

There being no further business on the agenda of this meeting, President Thiele adjourned this meeting at 10:35 p.m.

 

Secretary,

 

 

Julie Ehlers

 

GENERAL FUND
AMERICAN BROADBAND CLEC $206.45 ANDERSON HARDWARE $321.31 ANDERSON HARDWARE $42.35 AWARDS UNLIMITED $51.70 BARNHILL PIANO SERVICE $255.00 CENTRAL VALLEY AG $1,871.11 CITY OF OAKLAND $655.14 COMFORT INN $383.80 CONTINUUM RETAIL ENERGY SERVICES $7,303.80 D-B NEBRASKA SERVICE CO $1,583.18 DIETZE MUSIC HOUSE INC $250.40 DINKLAGE MEDICAL CLINIC $130.00 DOLLAR GENERAL-REGIONS 410526 $4.00 DONNA’S CATERING $500.00 EDUCATIONAL CONSULTING SERVICES $750.00 EDUCATIONAL SERVICE UNIT #1 $2,457.00 EGAN SUPPLY $285.40 ELECTRICAL ENGINEERING AND EQUIPMENT $528.80 ESU 9 $4,500.00 FIREGUARD, INC $393.25 FIRST BANKCARD $1,585.12 FOOD PRIDE $176.81 HOMETOWN LEASING $1,255.77 JO-DEL ENTERPRISES $637.00 JOSTENS $461.09 K C PARTS $551.68 KSB SCHOOL LAW $192.50 LEARN2MOVE, LLC $265.44 LUNCHFUND $1,255.80 MENARDS $44.99 NEBRASKA DEPARTMENT OF LABOR $54.00 NEBRASKA PUBLIC POWER $5,213.23 NETA CONFERENCE REGISTRATION $39.00 NRCSA $760.00 OMAHA WORLD HERALD $1,308.00 POPPLERS MUSIC $7.84 REVOLVING ACCOUNT $1,580.88 SUPPLYWORKS $1,340.54 $39,202.38
SCHOOL LUNCH FUND
	ANDERSON HARDWARE		$15.37
	APPEARA		$254.35
	BRAUNGER FOODS		$3,645.34
	FOOD DISTRIBUTION PROGRAM		$2,956.86
	FOOD PRIDE		$45.19
	HILAND DAIRY FOODS COMPANY		$3,318.05
	NEBRASKA SCHOOL NUTRITION ASSOC		$375.00
	PEGLER SYSCO		$5,809.79
	SCHOOL NUTRITION ASSOCIATION		$58.50
	SUPPLYWORKS		$323.51
	VERN’S PLBMG & HEATING		$228.50
			$17,030.46