Village of Decatur Meeting Minutes

Village Board of Decatur
Regular Meeting
December 11, 2014
4:30 P.M.
The Board of the Village of Decatur met in regular session at the City Hall on December 11, 2014. Bob Richards arrived late due to unforeseen circumstances so the meeting did not start until his arrival. Visitors signing in were Mike Evano, Dan Elder, Dale Wolf, and Curt Hineline. The meeting was called to order by Chairman Robert Richards.
Roll Call: Walt Bolln-here, Robert Richards-here, Margaret Tolby-here.
2)         Agenda and minutes of the previous month’s meeting were received:
Roll Call: Walt Bolln-yes, Bob Richards-yes, Margaret Tolby-yes.
3)         Approval and/or corrections and suspended reading of the previous months minutes.
Roll Call: Walt Bolln-yes, Bob Richards-yes, Margaret Tolby-yes.
4)         EXCUSE BOARD MEMBERS NOT ATTENDING MEETING:
           All present

5)         REPORTS OF OFFICERS, BOARDS, AND OR COMMITTEES
1) Police-Monthly Report- Nothing
2) Lights- Monthly Report- Bolln had nothing to report.

3) Water & Sewer- Monthly Report- Richards had nothing to report.

4) Parks- Monthly Report- Tolby had nothing to report.

5) Streets- Monthly Report- Nothing

6) Recycling- Monthly Report- Richards reported that there is a lot of recycling to haul. Also, a big gas heater which was free of charge is being installed at the recycling building by the maintenance guys. Richards stated that we are lucky to have the people that we do have, to come and recycle. Some of these people are not the youngest and the little electric heaters down there don’t do the job. With the new heater it should warm it up.
6)         OLD BUSINESS
1) Resolution #139 authorizing a check signer.
Bolln: I would like to introduce the following Resolution #139-Authorizing a Check Signer.
Richards: Clerk would you read Resolution #139-Authorizing a Check Signer.
Clerk: Read Resolution #139-Authorizing a Check Signer.
Tolby: I move that said Resolution #139-Authorizing a Check signer.
Bolln: I second the motion.
Richards: Shall Resolution #139 Authorizing a Check Signer.
Roll Call: Richards-yes, Tolby-yes, Bolln-yes.
Richards: Motion Carried.
RESOLUTION # 139
WHEREAS: The Village of Decatur, Burt County, Nebraska, has appointed a Village Clerk. And WHEREAS: It is required that all Village checks be signed by the Board Chairman and one non-Board Member; THEREFORE BE IT RESOLVED by the Board of Trustees of the Village of Decatur, Burt County, Nebraska by majority vote that Stephanie Warren is hereby authorized to sign all checks as may be required in the processing and payment of the Village’s payroll and other liabilities.

Date: _12-11-2014____

Robert Richards

Chairman

ATTEST:    Stephanie Warren
Village Clerk

7)         NEW BUSINESS

1) Oath of Office for New Board Members
Alta Wolf and Loretta Kellogg both read and signed their Oath of Office. Richards welcomed them to the Board.
2) Reorganization of the Board
Richards adjourned the meeting to reorganize. He turned the meeting over to the clerk to appoint a temporary Chairman.
The clerk asked for a nomination for a temporary Chairman.
Bolln made a motion to nominate Bob as temporary chairman.
Tolby seconded the motion.
Roll Call: Richards-yes, Wolf-yes, Kellogg-yes, Bolln-yes, Tolby-yes.
Richards asked for a nomination for Chairman for the following year.
Bolln made a motion to nominate Walt Bolln for Chairman. Roll Call: Richards-yes, Tolby-no, Bolln-yes, Wolf-no, Kellogg-no.
Tolby nominated Loretta Kellogg for Chairman.
Roll Call: Richards-no, Tolby-yes, Bolln-no, Wolf-yes, Kellogg-yes
Kellogg nominated Alta for Vice Chairman. Roll Call: Richards-yes, Tolby-yes, Bolln-no, Kellogg-yes, Wolf-yes.
Richards left the meeting.

3) Annual Reappointments
Chairman: Loretta Kellogg
Vice Chairman: Alta Wolf
Head of Employees: All Board Members
Head of Police: Chairman
Parks and Recreation: Kellogg Appointed Margaret Tolby
Light Commissioner: Kellogg appointed Alta Wolf after Walt Bolln declined the position.
Street Commissioner: Kellogg appointed Walt Bolln
Sewer and Water Commissioner: Kellogg appointed Robert Richards
Community Center and Buildings: Chairman and Board

Police Chief- None at this time.
Stephanie Warren -Village Clerk.
Larry McCullock – Utilities supervisor.
Street Superintendent: Peggy Smith street superintendent.
Village Attorney(s): Matt Munderloh and Dan Smith.
Village Engineering Firm(s); JEO and Buell, Winter, Mousel and Associates. The Village received a letter asking that they retain them as their engineering firm.
Zoning Inspector: Tom Farrens
Civil Defense Directors: Jim Maryott and Dan Magill
Flood Plain Administrator: Dan Magill
Safety Committee: Department Heads, Chairman and Vice Chairman

Wolf made a motion to retain all of these service personal. Tolby seconded the motion. Roll Call: Kellogg-yes, Bolln-yes, Tolby-yes, Wolf-yes.

Tree Board: (3 year term)
Dennis Klatt
Charlotte Mulinix
John Mussack

Tom Farrens

Park Board: (1 year term)
Larry Kellogg
Peggy Haeffner
Harold Dean Hayes
Charlotte Mulinix
Kay Kellogg,
Darien Haeffner
John Maryott
Health Board: (1 year term)
Chief of Police
Chairman
Joyce Cromwell

Planning Commission: (3 year term)

Don Frese
Peggy Smith
Don Warren
Gwen Menard-Tippery
Mary Jane Hayes
Jack Quinn
Joyce McCullock
Therese Magill
Board of Adjustments/Variance Board: Village Board

ADHOC Committee: (2 year term)
Carol Kellogg
Jackie Anderson
Joan Hightree
Betty Tyndall
Bob Richards
Janice Larsen
Fran Tramp
Matt Connealy
Judy Connealy

Wolf made a motion to retain Boards as they are today. Kellogg seconded the motion. Roll Call: Tolby-yes, Bolln-yes, Wolf-yes, Kellogg-yes.
There is a vacancy on the ADHOC Committee. Kellogg appointed Alta Wolf and will come sit in sometimes. Roll Call: Tolby yes, Bolln-yes, Kellogg-yes, Wolf-yes.
Housing Rehabilitation Board: (3 year term)
Raymond Seymour
Jeania McCulloch
Renee Stammer
Beth Phelps
Therese Magill

Persons authorized to sign all checks from the Village of Decatur’s Checking and Savings Accts:
Chairman
Vice Chairman
Village Clerk

Village Banking Institution: First Nebraska Bank

Commercial Insurance Agent: Continental Western
Employee Insurance Agent: Blue Cross Blue Shield –Jaime Bacon (Burt County Insurance Agency)

Village Power Supplier: Burt County Public Power

Legal Newspaper: Lyons Mirror Sun. Curt Hineline and his son were present. Curt was here to represent the Lyons Mirror-Sun. He told the Board that he appreciated having the paper as the cities legal paper. Curt asked that the Village consider the Lyons Mirror-Sun as their legal paper for the next year.

Approval of the following Checking, Savings, Money Market, and CD accounts.
Checking and Savings
General: .05%
Utility: .05%
Payroll: 0%
Rehabilitation: .05%
Utility Money Market Account: .05%
Reserve Money Market: .05%
City Hall Savings: .08%

CD’s
Sewer Savings-12 month         0.35%
Water Savings-12 months       0.25%
Light Savings-12 month          0.35%
Emergency Fund-15 month  0.30%

(4 Tri State High Adventure Base Development & Proposed Use of Beck Memorial Park.
The Tri-State High Adventure Base (T-SHAB), being developed by the Mid-America Council will be based at Little Sioux Scout Ranch, Iowa. They plan to deploy four twelve-person crews, each with six canoes, on four different weeks during the summer of 2015. The treks will start as far north as Vermillion, South Dakota, and end as far south as Omaha, Nebraska. They hope to have each crew camp at Beck Memorial Park for one night each of these four weeks. Sunday, June 14^th, through Saturday, June 20^th, 2015: Sunday, June 21^st, through Saturday, June 27^th, 2015: Sunday, July 12^th, through Saturday, July18th, 2015: Sunday, July 19^th, through Saturday, July 25^th, 2015. Each crew of twelve will consist of a T-SHAB Staff Trek Guide, and eleven Scouting participants. The participants will include at least two adult Scout leaders and as many as nine Scouting youth. All members of the crew will be registered members of Boy Scouts of America. While there, the crews may be met by a T-SHAB ground support crew if needed for logistical or support purposes. As always, they strive to employ Leave No Trace practices. The crews will be good stewards of Beck Memorial Park. Wolf made a motion that as long as they tent out of the area there is no charge, but if they need camping space then we reconsider and ad charge. Tolby seconded the motion. There was some discussion. Roll Call: Kellogg-yes, Tolby-yes, Bolln-yes, Wolf-yes.
(5 Employee and Board member appreciation supper-tentative date Friday Jan. 9, 2015.
There was discussion on whether this would be feasible or not. The employees and Board members had just been given a ham and turkey for Thanksgiving. Warren pointed out that Walt Bolln had received a special deal on them. The cost was less than if just the turkeys alone would have been purchased. Walt Bolln made a motion to do the appreciation supper. Motion died for lack of a second. Bolln left the meeting. During further discussion the clerk informed the Board that there had not always been an appreciation supper. There was a time when the employees were each given a $25.00 bonus for Christmas. Alta Wolf made a motion to give all the employees a $25.00 bonus for Christmas. There are seven employees. Kellogg seconded the motion. Roll Call: Tolby-yes, Wolf-yes, Kellogg-yes.
8)         CORRESPONDENCE
           1. Stephanie Warrens resignation as Board member. Wolf moved that we accept her resignation and officially make it a motion to hire her as City Clerk. Kellogg seconded the motion. Roll Call; Tolby-yes, Wolf-yes, Kellogg-yes. There was discussion concerning Bob and Walt leaving the meeting before it was over. Kellogg made a motion to go until next month to see what they intend to do. Tolby seconded the motion. Roll Call: Wolf-yes, Kellogg-yes, Tolby-yes.
9)         APPROPRIATIONS AND CONSIDERATIONS OF THE CLAIMS:
            1) Claims preapproved by Tolby and Bolln.
2) Motion to Approve Claims as Submitted
Wolf 2nd Tolby
Roll Call: Kellogg-yes, Wolf-yes, Tolby-yes
Are there any questions from the audience? There were none.
10)       MOTION TO ADJOURN THE MEETING
           Tolby 2nd Wolf
ADJOURNMENT TIME 6:54 P.M.
Loretta Kellogg, Chairman
Joyce McCullock, Assistant Village Clerk