Village of Decatur Meeting Minutes

VILLAGE OF DECATUR

REGULAR BOARD MEETING

DECEMBER 8TH, 2016 @ 4:30 PM

The Board of the Village of Decatur met in regular session at 4:30 P.M. at the City Hall on December 8th, 2016.

Visitors signing in Alta Wolf with Mirror Lyons Sun, Viv Novotny JEO Consulting, Dale Wolf, Jason Troutman,

Jolene Stevens, and Robert Mayo. Not signing in Brad Harris with Layne Christianson and Ethan Joy of JEO

1) Regular Meeting Called to Order by Chairman Kellogg at 4:30 PM with her stating that a copy of the open

meetings act is located on the north wall.

Roll Call: Anderson-y, Gatewood-absent, Kellogg-y, Siecke-y, Tolby-y

2) Agenda and minutes of the previous month's meeting received:

Roll Call: Anderson-y, Gatewood-absent, Kellogg-y, Siecke-y, Tolby-y

3) Approval and/or correction and suspended reading of the previous month minutes.

Roll Call: Anderson-yes, Gatewood-, Kellogg-yes, Siecke-yes, Tolby-yes

4) EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING:

Siecke made a motion to Excuse Gatewood and 2 nd by Tolby

Roll Call: Anderson-yes, Kellogg-yes, Siecke-yes, Tolby-yes

5) REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES:

1) Police: Monthly Report- No one present

2) Lights: Monthly Report- Kellogg asked if the light by the Methodist church was fixed and Siecke

stated that we are waiting for the light to show up. There are 2 or 3 others to fix as well.

3) Water & Sewer: Monthly Report- USDA search grant (resolution)- Anderson talked about the sewer

class in February. His recommendation is to get Luke signed up.

Kellogg asked Brad Harris to come to the table and talk about the south filter. Harris talked about the different

options. The board discussed the different upgrades of the filter system. The board looked at different bids

for the filter system.

Siecke made a motion to approve the bid from Layne Christianson to replace the south pump to get it

update and 2 nd by Tolby

Roll Call: Anderson-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Motion Carried

Ethan with JEO came to the table and talked about the filters. He presented different cost on the different

options for the Water Plant Improvements. They talked about the grant funding and the clerk said that in order

to qualify for the grant our water rates would have to go up to $36.

Siecke introduced Resolution 149. Authorizing the chairperson and the clerk of the Village of Decatur,

Decatur Nebraska to execute documents required to receive united states department of agriculture rural

development financial Assistance. Kellogg ask the clerk to read the Resolution #149

Clerk Read- RESOLUTION #149

AUTHORIZING THE CHAIRPERSON AND THE CLERK OF THE VILLAGE OF DECATUR, DECATUR

NEBRASKA TO EXECUTE DOCUMENTS REQUIRED TO RECEIVE UNITED STATES DEPARTMENT OF

AGRICULTURE RURAL DEVELOPMENT FINANCIAL ASSISTANCE

The following motion was introduced and adopted this 8th day of December, 2016, by the Board of the Village of

Decatur, Decatur Nebraska.

NOW, THEREFORE, BE IT RESOLVED BY:

The Board of the Village of Decatur, Decatur, Nebraska, resolves that the Chairperson and Clerk are authorized and

directed to execute any and all documents and security instruments or other memoranda between the board of the

Village of Decatur, Decatur, Nebraska and the USDA Rural Development so as to affect the Water for assistance.

If the Chairperson or the Clerk should change because of an election or other reasons during the processing of the

USDA Rural Development application(s), the board of the Village of Decatur, Decatur, Nebraska will need to amend

this resolution so the Chairperson and the Clerk can sign any form(s) and security instrument(s) to finalize the USDA

Rural Development financial assistance.

This resolution shall take effect and be in full force after its passage, approval and publication as required

by law.

Village of Decatur, Nebraska

Loretta Kellogg

Chairman

ATTEST:

Ann Chytka

Village Clerk

Siecke made a motion to adopt Resolution #149 and 2 nd by Anderson

Roll Call: Anderson-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Motion Carried

4) Parks: Monthly Report- Income from November $ 81.45. Gatewood stated that the playground

equipment is here and they will start in the spring.

5) Streets: Monthly Report- Income from city sales tax for September $4350.03.

6) Recycling Report: $95.80 received from Hanner Salvage for metal hauled to Onawa. Recycling has

been hauled to Tekamah.

Rob Mayo came to the table and talked about recycling. He is willing to do curbside recycling for whoever is

willing to do it. Mayo would be providing the container. He is thinking it would be $6 a month for the

curbside recycling.

7) Sears Center- The router is needing to be replaced at the Sear's Center.

6) OLD BUSINESS

1) Water Study- Ethan Joy- see above

2) Purchase of replacement truck.- Jason and Larry went to Bancroft to look at a 75 Chevy with and 18’ box

for $3000. It was test drove and seems to be in good condition. Siecke stated that he would recommend that

we purchase the truck.

Siecke made a motion to purchase the 75 Chevy truck from Brunning for $3000.00 and 2 nd by Tolby

Roll Call: Anderson-yes, Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Motion Carried

3) Employee Policy Ordinance- Kellogg stated that there were some words that need to be changed in the

policy. Kellogg asked the clerk to read the Ordinance 33.50

ORDINANCE § 33.50

AN ORDINANCE TO AMEND ORDINANCE § 10-09 OF THE CODE OF DECATUR PERSONNEL

MANUAL FOR VILLAGE EMPLOYEES; TO REPEAL CONFLICTING ORDINANCES AND SECTIONS;

AND TO PROVIDE AN EFFECTIVE DATE.

WHEREAS the Members of the Board of Trustees of the Village of Decatur, Nebraska, believe it is

beneficial that each employee of the Village has a general understanding of the terms of his or her employment

with the Village, including disciplinary and termination procedures:

Whereas the Members of the Board of Trustees of the Village of Decatur, Nebraska, wish to adopt the

revised manual governing the procedures and policies with the Village of Decatur;

NOW, THEREFORE BE IT ORDAINED BY THE CHAIRPERSON AND BOARD OF TRUSTEES OF THE

VILLAGE OF DECATUR, NEBRASKA:

SECTION 1. The personnel manual attached hereto is hereby adopted by the Village of Decatur, Nebraska.

Such manual shall govern the policies and procedures of employment with the Village of Decatur, Nebraska.

SECTION 2: All ordinances, amendments, and sections in conflict herewith are hereby repealed. (§10-09).

Section 3: This ordinance shall be in full force and take effect from and after its passage, approval, and publication or

posting to law.

Passed and approved this 8th day of December, 2016.

Loretta Kellogg Chairperson

ATTEST:

Ann Chytka Village Clerk

Siecke would like to introduce the Ordinance 33.50 and 2 nd by Gatewood

Roll Call: Anderson-yes, Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Siecke move for final passage on Ordinance 33.50 and 2 nd by Gatewood

Roll Call: Anderson-yes, Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Kellogg stated that Ordinance 33.50 has been passed my majority of the council

4) Go fund me- Anderson stated that we have the banners and asked Larry to put them up. We also got a

basketball hoop and 3 nets. Larry is supposed to see how many boards need to be order for the park and the set

of bleachers. After that we should have a little money left to paint the building.

Kellogg thanked Lance Anderson for allowing us to appoint you to your seat and we would also like to thank

Margaret for your long term on our Village Board

7) OATH OF OFFICE- Mark Siecke, Don Warren, and Jason Troutman read there Oath of Office.

OATH OF OFFICE

STATE OF NEBRASKA )

) SS:

COUNTY OF BURT )

I, Mark Siecke, Don Warren, and Jason Troutman, do solemnly swear that I will support the

constitution of the United States and the constitution of the State of Nebraska, against all enemies,

foreign and domestic; that I will bear true faith and allegiance to the same; that I take this obligation

freely, without any mental reservation or for purpose of evasion; and that I will faithfully and

impartially perform the duties of the office of Board of Trustees according to law, and to the best of

my ability. And I do further swear that I do not advocate, nor am I a member of any political party

or organization that advocates the overthrow of the government of the United States or of this State

by force or violence; and that during such time as I am in this position I will not advocate nor

become a member of any political party or organization that advocates the overthrow of the

government of the United States or of this State by force or violence, so help me God.

Subscribed and sworn by the above named Mark Siecke, Don Warren, and Jason Troutman before me this

8th day of December, 2016. Witness my hand and official seal.

Village Clerk- Ann Chytka

8) REORGANIZATION OF THE BOARD- Kellogg adjourned the meeting and turned it over to the Village

Clerk

Clerk asked for a nomination for a temporary chair man.

Kellogg nominated Mark Siecke 2 nd by

Roll Call: Warren-no, Gatewood-no, Kellogg-yes, Troutman-no

Warren nominated Kellogg for temporary chair man

Roll Call: Warren-yes, Gatewood-yes, Siecke-yes, Troutman-no, Kellogg-yes

Kellogg asked for a nomination for the chair man of the upcoming year. Warren nominated Mark Siecke 2 nd by

Kellogg.

Roll Call: Warren-yes, Gatewood-no, Siecke-yes, Troutman-no, Kellogg-yes

Motion Passed

Clerk stated that Siecke will be the Chair Man for the upcoming year. Now he will reopen the meeting and discuss

new business.

Siecke reopened the meeting at 5:37

Siecke asked for nominations for Vice Chair. Siecke nominated Kellogg for Vice Chair and 2 nd by Warren

Kellogg except the nomination

Roll Call: Gatewood-yes, Warren-yes, Siecke-yes, Troutman-yes, Kellogg-yes

8) ANNUAL APPOINTMENTS

Chairman: Mark Siecke

Vice Chairman: Loretta Kellogg

Head of Employees: All Board Members

Head of Police: Chairman

Head of Parks & Recreation: Don Warren

Light Commissioner: Cheryl Gatewood

Street Commissioner: Loretta Kellogg

Sewer & Water Commissioner: Jason Troutman

Community Center & Buildings: Chairman and Board

Police Chief: Justin Smith

Village Clerk: Ann Chytka

Utilities Supervisor: Larry McCullock

Street Superintendent: Terry Mead w/ JEO

Village Attorney(s): Matt Munderloh, Francis W Barron III

Village Engineering Firm: JEO

Zoning Inspector: Currently Jimmy Phelps

Civil Defense Directors: Dan Magill & Jim Maryott

Flood Plain Administrator: Dan Magill

Safety Committee: Department Heads, Chairman & Vice Chairman

Term Expires

Tree Board: Dennis Klatt 12-17

3Year term Tom Farrens 12-19

Charlotte Mulinix 12-17

John Mussack 12-18

Park Board: Larry Kellogg 12-17

1Year term Peggy Haeffner 12-17

Harold Dean Hayes 12-17

Charlotte Mulinix 12-17

Kay Kellogg 12-17

Darien Haeffner 12-17

John Maryott 12-17

Health Board: Chief of Police 12-17

1 Year term Chairman of the Board 12-17

Joyce Cornwell 12-17

Planning Commission:

3 Year term Jim Maryott 12-19

Peggy Smith 12-17

Alta Wolf 12-19

Gwen Menard-Tippery 12-17

Mary Jane Hayes 12-17

Jack Quinn 12-17

Wayne Hightree 12-19

Therese Magill 12-17

Steve Dye 12-19

Board of Adjustment/Variance Board: Village Board

ADHOC Committee:

Appointed by the Village Board Carol Kellogg

Appointed by Senior Center Joan Hightree

Appointed by Senior Center Betty Tyndall

As Hired by Senior Center Jackie Anderson

Appointed by the Village Board Loretta Kellogg

Appointed by the Village Board Cheryl Gatewood

Appointed by hospital Fran Tramp

Appointed by Committee Janice Larsen

Appointed by Committee Matt Connealy

Appointed by Committee Judy Connealy

Housing Rehabilitation Board: Jane Seymour 12-18

3 Year term Jeania McCullock 12-18

Therese Magill 12-18

Renee Stammer 12-18

Beth Phelps 12-19

Persons authorized to sign all checks from the Village of Decatur’s Checking & Savings Accts: Chairman, Vice

Chairman, Village Clerk

Village Banking Institution: First Nebraska Bank

Commercial Insurance Agent: Continental Insurance- KH Insurance

Employee Insurance Agent: Employee insurance- KH Insurance

Village Power Supplier: Burt County Public Power District

Legal Newspaper: Lyons Mirror Sun

Kellogg made a motion to retain Lyons Mirror Sun and 2 nd by Warren

Roll Call: Gatewood-no, Warren-yes, Siecke-yes, Troutman-no, Kellogg-yes

Motion Carried

Approval of the following Checking, Savings, Money Market, and CD accounts

Checking Accounts: (as of December 18, 2015)

General Contingency Fund 9822 .05%

Utility Fund 5039 .05%

Payroll Account 9849 0%

Rehabilitation Account 150-3710 .05%

Utility Money Market 160-4180 .05%

Reserve Money Market 160-6669 .05%

City Hall Savings 160-3143 .08%

Beck Park 153490

Park Grant account 1535153

C D’s:

Sewer Savings -12 month 1021656 .2500%

Water Construction -15 month 2001296 .2500%

Light Savings -12 month 1023842 .2500%

Pumper Savings-15 month 1024890 .3000%

Loans

Tractor 3.50%

Broadway Bridge 3.50%

Clerk stated that the 150,000 loan for the community center was paid off this year.

9) NEW BUSINESS

1) Employee Appreciation-Kellogg stated that since she has been on the board the employees haven’t

received anything in raises or Christmas gifts. We appreciate all their hard work. Board discussed giving

the employees raises. Leaving the temporary employees at the same rates.

Gatewood made a motion to give Cindy, Ann, Chelsey, Luke and Larry a 3% raise and 2 nd by Kellogg

Roll Call: Gatewood-yes, Warren-yes, Siecke-yes, Troutman-yes, Kellogg-yes

Motion Carried

2) Employee Hours- Troutman asked about Cindy’s hours with the park closing. Gatewood stated that her

hours need to change since the park is closed. Board discussed her hours.

Troutman made a motion to reduce Cindy’s hours to 12 hours a week and 2 nd by Kellogg

Roll Call: Gatewood-yes, Warren-yes, Siecke-no, Troutman-yes, Kellogg-no

Motion Carried

Troutman asked if the police had a curtain amount of hours they are working a week. Kellogg said no that

Justin makes the schedule according to when they are off from the county. Troutman asked if we can get

them to be patrolling more instead of in the office all the time. The board agreed.

3) Recycling- Board discussed the different options for recycling.

Troutman made a motion to close the recycling center on 2/1/2017 ongoing financial losses and 2 nd by

Gatewood

Roll Call: Gatewood-yes, Warren-yes, Siecke-yes, Troutman-yes, Kellogg-abstain

Motion Carried

10) CORRESPONDENCE- Received information on a grant for trees. Clerk is going to send out letters to the

Tree Board.

We sent flowers to the family of Phil Hennig and they sent us a Thank you card.

Got a new letter from USDA I believe we are below poverty for water and sewer at 1.375%

11) ANNOUNCEMENTS

Next Regular Board meeting will be on January 12th, 2017 at 4:30 here at City Hall

We got a good deal on tablets so we are looking to go paper less. Everyone will have an email account but this

will be for the clerk to get information to the board. No group emailing.

12) APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

1) Claims preapproved by Siecke and Tolby

2) Motion to Approve the Claims as Submitted

Kellogg made a motion to approve the claims as submitted and 2 nd by Gatewood

Roll Call: Gatewood-yes, Kellogg-yes, Siecke-abstain, Troutman-yes, Warren-yes

Are there any questions from the audience? Alta asked about the water. Siecke stated that all the board did was

approve the bid from Layne Christianson to replace a pump, pipes, and valve.

MOTION TO ADJOURN THE REGULAR MEETING

Troutman 2nd Gatewood

Adjournment Time:7:03