Village of Decatur Meeting Minutes

December 28, 2016 Leave a comment

VILLAGE OF DECATUR

REGULAR BOARD MEETING

DECEMBER 8TH, 2016 @ 4:30 PM

The Board of the Village of Decatur met in regular session at 4:30 P.M. at the City Hall on December 8th, 2016.

Visitors signing in Alta Wolf with Mirror Lyons Sun, Viv Novotny JEO Consulting, Dale Wolf, Jason Troutman,

Jolene Stevens, and Robert Mayo. Not signing in Brad Harris with Layne Christianson and Ethan Joy of JEO

1) Regular Meeting Called to Order by Chairman Kellogg at 4:30 PM with her stating that a copy of the open

meetings act is located on the north wall.

Roll Call: Anderson-y, Gatewood-absent, Kellogg-y, Siecke-y, Tolby-y

2) Agenda and minutes of the previous month's meeting received:

Roll Call: Anderson-y, Gatewood-absent, Kellogg-y, Siecke-y, Tolby-y

3) Approval and/or correction and suspended reading of the previous month minutes.

Roll Call: Anderson-yes, Gatewood-, Kellogg-yes, Siecke-yes, Tolby-yes

4) EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING:

Siecke made a motion to Excuse Gatewood and 2 nd by Tolby

Roll Call: Anderson-yes, Kellogg-yes, Siecke-yes, Tolby-yes

5) REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES:

1) Police: Monthly Report- No one present

2) Lights: Monthly Report- Kellogg asked if the light by the Methodist church was fixed and Siecke

stated that we are waiting for the light to show up. There are 2 or 3 others to fix as well.

3) Water & Sewer: Monthly Report- USDA search grant (resolution)- Anderson talked about the sewer

class in February. His recommendation is to get Luke signed up.

Kellogg asked Brad Harris to come to the table and talk about the south filter. Harris talked about the different

options. The board discussed the different upgrades of the filter system. The board looked at different bids

for the filter system.

Siecke made a motion to approve the bid from Layne Christianson to replace the south pump to get it

update and 2 nd by Tolby

Roll Call: Anderson-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Motion Carried

Ethan with JEO came to the table and talked about the filters. He presented different cost on the different

options for the Water Plant Improvements. They talked about the grant funding and the clerk said that in order

to qualify for the grant our water rates would have to go up to $36.

Siecke introduced Resolution 149. Authorizing the chairperson and the clerk of the Village of Decatur,

Decatur Nebraska to execute documents required to receive united states department of agriculture rural

development financial Assistance. Kellogg ask the clerk to read the Resolution #149

Clerk Read- RESOLUTION #149

AUTHORIZING THE CHAIRPERSON AND THE CLERK OF THE VILLAGE OF DECATUR, DECATUR

NEBRASKA TO EXECUTE DOCUMENTS REQUIRED TO RECEIVE UNITED STATES DEPARTMENT OF

AGRICULTURE RURAL DEVELOPMENT FINANCIAL ASSISTANCE

The following motion was introduced and adopted this 8th day of December, 2016, by the Board of the Village of

Decatur, Decatur Nebraska.

NOW, THEREFORE, BE IT RESOLVED BY:

The Board of the Village of Decatur, Decatur, Nebraska, resolves that the Chairperson and Clerk are authorized and

directed to execute any and all documents and security instruments or other memoranda between the board of the

Village of Decatur, Decatur, Nebraska and the USDA Rural Development so as to affect the Water for assistance.

If the Chairperson or the Clerk should change because of an election or other reasons during the processing of the

USDA Rural Development application(s), the board of the Village of Decatur, Decatur, Nebraska will need to amend

this resolution so the Chairperson and the Clerk can sign any form(s) and security instrument(s) to finalize the USDA

Rural Development financial assistance.

This resolution shall take effect and be in full force after its passage, approval and publication as required

by law.

Village of Decatur, Nebraska

Loretta Kellogg

Chairman

ATTEST:

Ann Chytka

Village Clerk

Siecke made a motion to adopt Resolution #149 and 2 nd by Anderson

Roll Call: Anderson-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Motion Carried

4) Parks: Monthly Report- Income from November $ 81.45. Gatewood stated that the playground

equipment is here and they will start in the spring.

5) Streets: Monthly Report- Income from city sales tax for September $4350.03.

6) Recycling Report: $95.80 received from Hanner Salvage for metal hauled to Onawa. Recycling has

been hauled to Tekamah.

Rob Mayo came to the table and talked about recycling. He is willing to do curbside recycling for whoever is

willing to do it. Mayo would be providing the container. He is thinking it would be $6 a month for the

curbside recycling.

7) Sears Center- The router is needing to be replaced at the Sear's Center.

6) OLD BUSINESS

1) Water Study- Ethan Joy- see above

2) Purchase of replacement truck.- Jason and Larry went to Bancroft to look at a 75 Chevy with and 18’ box

for $3000. It was test drove and seems to be in good condition. Siecke stated that he would recommend that

we purchase the truck.

Siecke made a motion to purchase the 75 Chevy truck from Brunning for $3000.00 and 2 nd by Tolby

Roll Call: Anderson-yes, Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Motion Carried

3) Employee Policy Ordinance- Kellogg stated that there were some words that need to be changed in the

policy. Kellogg asked the clerk to read the Ordinance 33.50

ORDINANCE § 33.50

AN ORDINANCE TO AMEND ORDINANCE § 10-09 OF THE CODE OF DECATUR PERSONNEL

MANUAL FOR VILLAGE EMPLOYEES; TO REPEAL CONFLICTING ORDINANCES AND SECTIONS;

AND TO PROVIDE AN EFFECTIVE DATE.

WHEREAS the Members of the Board of Trustees of the Village of Decatur, Nebraska, believe it is

beneficial that each employee of the Village has a general understanding of the terms of his or her employment

with the Village, including disciplinary and termination procedures:

Whereas the Members of the Board of Trustees of the Village of Decatur, Nebraska, wish to adopt the

revised manual governing the procedures and policies with the Village of Decatur;

NOW, THEREFORE BE IT ORDAINED BY THE CHAIRPERSON AND BOARD OF TRUSTEES OF THE

VILLAGE OF DECATUR, NEBRASKA:

SECTION 1. The personnel manual attached hereto is hereby adopted by the Village of Decatur, Nebraska.

Such manual shall govern the policies and procedures of employment with the Village of Decatur, Nebraska.

SECTION 2: All ordinances, amendments, and sections in conflict herewith are hereby repealed. (§10-09).

Section 3: This ordinance shall be in full force and take effect from and after its passage, approval, and publication or

posting to law.

Passed and approved this 8th day of December, 2016.

Loretta Kellogg Chairperson

ATTEST:

Ann Chytka Village Clerk

Siecke would like to introduce the Ordinance 33.50 and 2 nd by Gatewood

Roll Call: Anderson-yes, Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Siecke move for final passage on Ordinance 33.50 and 2 nd by Gatewood

Roll Call: Anderson-yes, Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Kellogg stated that Ordinance 33.50 has been passed my majority of the council

4) Go fund me- Anderson stated that we have the banners and asked Larry to put them up. We also got a

basketball hoop and 3 nets. Larry is supposed to see how many boards need to be order for the park and the set

of bleachers. After that we should have a little money left to paint the building.

Kellogg thanked Lance Anderson for allowing us to appoint you to your seat and we would also like to thank

Margaret for your long term on our Village Board

7) OATH OF OFFICE- Mark Siecke, Don Warren, and Jason Troutman read there Oath of Office.

OATH OF OFFICE

STATE OF NEBRASKA )

) SS:

COUNTY OF BURT )

I, Mark Siecke, Don Warren, and Jason Troutman, do solemnly swear that I will support the

constitution of the United States and the constitution of the State of Nebraska, against all enemies,

foreign and domestic; that I will bear true faith and allegiance to the same; that I take this obligation

freely, without any mental reservation or for purpose of evasion; and that I will faithfully and

impartially perform the duties of the office of Board of Trustees according to law, and to the best of

my ability. And I do further swear that I do not advocate, nor am I a member of any political party

or organization that advocates the overthrow of the government of the United States or of this State

by force or violence; and that during such time as I am in this position I will not advocate nor

become a member of any political party or organization that advocates the overthrow of the

government of the United States or of this State by force or violence, so help me God.

Subscribed and sworn by the above named Mark Siecke, Don Warren, and Jason Troutman before me this

8th day of December, 2016. Witness my hand and official seal.

Village Clerk- Ann Chytka

8) REORGANIZATION OF THE BOARD- Kellogg adjourned the meeting and turned it over to the Village

Clerk

Clerk asked for a nomination for a temporary chair man.

Kellogg nominated Mark Siecke 2 nd by

Roll Call: Warren-no, Gatewood-no, Kellogg-yes, Troutman-no

Warren nominated Kellogg for temporary chair man

Roll Call: Warren-yes, Gatewood-yes, Siecke-yes, Troutman-no, Kellogg-yes

Kellogg asked for a nomination for the chair man of the upcoming year. Warren nominated Mark Siecke 2 nd by

Kellogg.

Roll Call: Warren-yes, Gatewood-no, Siecke-yes, Troutman-no, Kellogg-yes

Motion Passed

Clerk stated that Siecke will be the Chair Man for the upcoming year. Now he will reopen the meeting and discuss

new business.

Siecke reopened the meeting at 5:37

Siecke asked for nominations for Vice Chair. Siecke nominated Kellogg for Vice Chair and 2 nd by Warren

Kellogg except the nomination

Roll Call: Gatewood-yes, Warren-yes, Siecke-yes, Troutman-yes, Kellogg-yes

8) ANNUAL APPOINTMENTS

Chairman: Mark Siecke

Vice Chairman: Loretta Kellogg

Head of Employees: All Board Members

Head of Police: Chairman

Head of Parks & Recreation: Don Warren

Light Commissioner: Cheryl Gatewood

Street Commissioner: Loretta Kellogg

Sewer & Water Commissioner: Jason Troutman

Community Center & Buildings: Chairman and Board

Police Chief: Justin Smith

Village Clerk: Ann Chytka

Utilities Supervisor: Larry McCullock

Street Superintendent: Terry Mead w/ JEO

Village Attorney(s): Matt Munderloh, Francis W Barron III

Village Engineering Firm: JEO

Zoning Inspector: Currently Jimmy Phelps

Civil Defense Directors: Dan Magill & Jim Maryott

Flood Plain Administrator: Dan Magill

Safety Committee: Department Heads, Chairman & Vice Chairman

Term Expires

Tree Board: Dennis Klatt 12-17

3Year term Tom Farrens 12-19

Charlotte Mulinix 12-17

John Mussack 12-18

Park Board: Larry Kellogg 12-17

1Year term Peggy Haeffner 12-17

Harold Dean Hayes 12-17

Charlotte Mulinix 12-17

Kay Kellogg 12-17

Darien Haeffner 12-17

John Maryott 12-17

Health Board: Chief of Police 12-17

1 Year term Chairman of the Board 12-17

Joyce Cornwell 12-17

Planning Commission:

3 Year term Jim Maryott 12-19

Peggy Smith 12-17

Alta Wolf 12-19

Gwen Menard-Tippery 12-17

Mary Jane Hayes 12-17

Jack Quinn 12-17

Wayne Hightree 12-19

Therese Magill 12-17

Steve Dye 12-19

Board of Adjustment/Variance Board: Village Board

ADHOC Committee:

Appointed by the Village Board Carol Kellogg

Appointed by Senior Center Joan Hightree

Appointed by Senior Center Betty Tyndall

As Hired by Senior Center Jackie Anderson

Appointed by the Village Board Loretta Kellogg

Appointed by the Village Board Cheryl Gatewood

Appointed by hospital Fran Tramp

Appointed by Committee Janice Larsen

Appointed by Committee Matt Connealy

Appointed by Committee Judy Connealy

Housing Rehabilitation Board: Jane Seymour 12-18

3 Year term Jeania McCullock 12-18

Therese Magill 12-18

Renee Stammer 12-18

Beth Phelps 12-19

Persons authorized to sign all checks from the Village of Decatur’s Checking & Savings Accts: Chairman, Vice

Chairman, Village Clerk

Village Banking Institution: First Nebraska Bank

Commercial Insurance Agent: Continental Insurance- KH Insurance

Employee Insurance Agent: Employee insurance- KH Insurance

Village Power Supplier: Burt County Public Power District

Legal Newspaper: Lyons Mirror Sun

Kellogg made a motion to retain Lyons Mirror Sun and 2 nd by Warren

Roll Call: Gatewood-no, Warren-yes, Siecke-yes, Troutman-no, Kellogg-yes

Motion Carried

Approval of the following Checking, Savings, Money Market, and CD accounts

Checking Accounts: (as of December 18, 2015)

General Contingency Fund 9822 .05%

Utility Fund 5039 .05%

Payroll Account 9849 0%

Rehabilitation Account 150-3710 .05%

Utility Money Market 160-4180 .05%

Reserve Money Market 160-6669 .05%

City Hall Savings 160-3143 .08%

Beck Park 153490

Park Grant account 1535153

C D’s:

Sewer Savings -12 month 1021656 .2500%

Water Construction -15 month 2001296 .2500%

Light Savings -12 month 1023842 .2500%

Pumper Savings-15 month 1024890 .3000%

Loans

Tractor 3.50%

Broadway Bridge 3.50%

Clerk stated that the 150,000 loan for the community center was paid off this year.

9) NEW BUSINESS

1) Employee Appreciation-Kellogg stated that since she has been on the board the employees haven’t

received anything in raises or Christmas gifts. We appreciate all their hard work. Board discussed giving

the employees raises. Leaving the temporary employees at the same rates.

Gatewood made a motion to give Cindy, Ann, Chelsey, Luke and Larry a 3% raise and 2 nd by Kellogg

Roll Call: Gatewood-yes, Warren-yes, Siecke-yes, Troutman-yes, Kellogg-yes

Motion Carried

2) Employee Hours- Troutman asked about Cindy’s hours with the park closing. Gatewood stated that her

hours need to change since the park is closed. Board discussed her hours.

Troutman made a motion to reduce Cindy’s hours to 12 hours a week and 2 nd by Kellogg

Roll Call: Gatewood-yes, Warren-yes, Siecke-no, Troutman-yes, Kellogg-no

Motion Carried

Troutman asked if the police had a curtain amount of hours they are working a week. Kellogg said no that

Justin makes the schedule according to when they are off from the county. Troutman asked if we can get

them to be patrolling more instead of in the office all the time. The board agreed.

3) Recycling- Board discussed the different options for recycling.

Troutman made a motion to close the recycling center on 2/1/2017 ongoing financial losses and 2 nd by

Gatewood

Roll Call: Gatewood-yes, Warren-yes, Siecke-yes, Troutman-yes, Kellogg-abstain

Motion Carried

10) CORRESPONDENCE- Received information on a grant for trees. Clerk is going to send out letters to the

Tree Board.

We sent flowers to the family of Phil Hennig and they sent us a Thank you card.

Got a new letter from USDA I believe we are below poverty for water and sewer at 1.375%

11) ANNOUNCEMENTS

Next Regular Board meeting will be on January 12th, 2017 at 4:30 here at City Hall

We got a good deal on tablets so we are looking to go paper less. Everyone will have an email account but this

will be for the clerk to get information to the board. No group emailing.

12) APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

1) Claims preapproved by Siecke and Tolby

2) Motion to Approve the Claims as Submitted

Kellogg made a motion to approve the claims as submitted and 2 nd by Gatewood

Roll Call: Gatewood-yes, Kellogg-yes, Siecke-abstain, Troutman-yes, Warren-yes

Are there any questions from the audience? Alta asked about the water. Siecke stated that all the board did was

approve the bid from Layne Christianson to replace a pump, pipes, and valve.

MOTION TO ADJOURN THE REGULAR MEETING

Troutman 2nd Gatewood

Adjournment Time:7:03

Filed under News Tagged with department heads, meeting minutes, Village of Decatur

Village of Decatur Meeting Minutes

December 7, 2016 Leave a comment

VILLAGE OF DECATUR

REGULAR BOARD MEETING MINUTES

NOVEMBER 10TH 2016 @ 4:30 PM

The Board of the Village of Decatur met in regular session at 4:30 P.M. at the City Hall on

November 10th, 2016. Visitors signing in Alta Wolf with Mirror Lyons Sun, Viv Novotny JEO

Consulting, Carol Kellogg with Sears Operating Comm., Dale Wolf, Don Warren, Jason

Troutman, Jolene Stevens, those not signing in were Ethan Joy with JEO.

1) Regular Meeting Called to Order by Chairman Kellogg at 4:30 PM with her stating that a

copy of the open meetings act is located on the north wall.

Roll Call: Anderson-y, Gatewood-y, Kellogg-y, Siecke-y, Tolby-y

2) Agenda and minutes of the previous month's meeting received:

Roll Call: Anderson-y, Gatewood-y, Kellogg-y, Siecke-y, Tolby-y

3) Approval and/or correction and suspended reading of the previous month minutes.

Roll Call: Anderson-y, Gatewood-y, Kellogg-y, Siecke-y, Tolby-y

4) EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING:

All Present

5) REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES:

1) Police: Monthly Report- No police present. Kellogg stated that John Paul is

available to work again part time. There was talk among the board members and they all

agreed to retain John Paul as part time police.

2) Lights: Monthly Report- Gatewood stated that she had received a couple of calls.

A business on main street called and said that they had been paying a bill but that the line

had been cut for some time. The business owner would like a refund on the bill they have

been paying. Discussion was talked about when it was disconnected, Anderson said that

the business next to it was tore down the week before Memorial Day. The next phone

call was about resident was moving and new residents were taking over on 1st of

September. Clerk stated that she recall him coming into the office on the 8th and that

was the day that it was read. Board discussed this matter and agreed to lower the bill to

$120.25. Then there was a discussion about the disconnect fee if meter is not pulled then

there will not be a fee.

Gatewood stated that the state has updated the disconnect notice. She said that bills are

due on the 15th and delinquent notice will go out on the day penalty is applied. Letters

will go out in the mail and they have 7 days to pay in full to avoid disconnection. A

sample of the letter was provided to the board and the clerk will update the ordinance.

Gatewood asked the members if they thought that the utility deposit should be raised?

Discussion was made and decision to leave the utility deposit at $250.00.

3) Water & Sewer: Monthly Report- Anderson reported that it is still taking about 1

1/2 hours to do the back flush. We are still in need of the 2 of the filters being replaced.

JEO representatives were called to the table. Viv introduced herself and what JEO does.

They are engineers and they are able to find funding for various projects. Ethan stated

that he is aware of our water plant. He said that we have a couple of options. He said

that our system is out of life and that we need to replace the filters. The 2 need to be

replaced for sure. He had questions about the back flushing taking the amount of time. He

said going forward that there is a study and that it could take up to 3 years from start to

finish. Kellogg asked what we need to do to get this rolling. Ethan suggested that we

have an evaluation of the filters done. Ethan would have to see how much an evaluation

would cost. Ethan will let the clerk know what information he can come up with.

Gatewood made a motion to spend up to $5,000 for the evaluation of the filters by

Vessco Inc.

2nd by Anderson

Roll call- Siecke-y, Tolby-y, Kellogg-y, Gatewood-y, Anderson-y.

Kellogg- Motion carried.

Ethan stated that our operators need to be involved in the evaluation.

Kellogg thanked Viv and Ethan for coming to our meeting.

Clerk gave Ethan the needs list for the State of Nebraska. He will submit this for us.

4) Parks: Monthly Report- Income for October $1,067.00 .

5) Streets: Monthly Report- Income from city sales tax for August $4,878.23. Siecke

stated that he has left messages for some businesses to come in and fill the cracks before

winter. Rescind motion from August 18th, 2016 Accepting the street bid to fix numbers

1-5 and 7 on the bid sheet. 2 nd by Siecke at a cost of $92,324.45.

Siecke made a motion to rescind the motion from August 18th, 2016 accepting

the street bid to for $92,324.45

2nd by Gatewood

Roll call Tolby-y, Anderson-y, Kellogg-y, Gatewood-y, Siecke-y

6) Recycling Report: Clerk reported that most of the recycling has been hauled. Jack

Dunning had helped Luke get the loads ready. Cindy would like the recycling to be hauled in a

timely manner. Anderson said that Mayo had been in contact with him about the recycling and

Anderson asked the other members if it was ok for him to meet with Mayo, they agreed. Clerk

said that she is seeking grants for curbside recycling. Also the board talked about the green

recycling truck that has the flat tires and how it either needs to be used or sold.

7) Sears Center- Carol Kellogg came to the table to discuss the cash flow and

information from the last meeting. She stated that the Sear's Center is on budget and has a

reserve if the cost of propane should go up. Carol advised that she would be back in January to

give more updates. Siecke asked if there had been any more issues in the media room? No one

was aware of any issues. The card reader is now working correctly. Anderson asked if there

was a way for the fitness room to have its own access via card. Carol advised Matt is currently

working on that. Anderson asked that if Village will be appointing 2 members to the Sears

Center. Kellogg advised yes at the December meeting. Carol advised new signs will be going

up stating no food or drink in the media room and also minors under the age of 12 must be

accompanied by an adult over the age of 19. Also that if rules are not followed then privileges

may be revoked. Carol asked the board if the Clerk can be at the Sear's meetings. The meetings

will start being twice a year. They didn't see a problem with that. Carol said that once the new

board is seated she will be back to give a presentation about how the Sears Center came about.

6) OLD BUSINESS

1) Employee Policy – Clerk advised the board that they had received the new

employee policy with the new wording highlighted and the old wording crossed out. Once the

changes have been ok'd then she will have the attorney review it.

Siecke made a motion to approve the revisions made to the personnel policy 2nd by

Tolby

Roll call-Anderson- y, Gatewood-y, Kellogg-y, Siecke-y, Tolby-y

2) Garbage Rates- Siecke talked about possibly moving the garbage attendant pay

out of the general account and moving it to the garbage fund. If we raised the garbage rate up

.50 then it would cover his wage. He would like to discuss this. He advised that at the last

meeting they accepted the garbage bid from Mayo sanitation but did not discuss the

administrative fee increase. There was also talk about charging the tree contractors a fee to put

the limbs up in the dump. It was decided to leave the fee as is.

Siecke: I would like to introduce the following: Resolution # 148- Garbage Rates

Kellogg: Clerk would you read Resolution # 148- On the Garbage Rates.

Chytka: Read the Resolution # 148- Garbage Rates

Resolution #148

Establishment of Garbage Rates

A resolution by the Board of Trustees of the Village of Decatur, Burt County,

Nebraska pursuant to of the Code of Decatur, establishing the clean-up day rates and

administration fees the Village shall charge for the collection of garbage.

BE IT RESOLVED by the Board of Trustees of the Village of Decatur, Burt County,

Nebraska the Village hereby establishes the following garbage rates and shall charge

garbage rates as follows for the collection of garbage it provides:

$ 9.00 per household per month for collection fees

$ 1.00 per household per month for clean-up day fees

$ .75 per household per month for administration fees

Pursuant to § 54.04 of the Code of Decatur, the Village Clerk shall have the duty

of billing persons and collecting all monies the Village receives related to providing

garbage collection. The Village clerk shall faithfully account for and report to the Village

Treasurer, all monies collected.

Passed and adopted this 10th day of November, 2016.

This resolution shall take effect and be in full force after its passage, approval and

publication as required by law.

Village of Decatur, Nebraska

Loretta Kellogg

Chairman

ATTEST:

Ann Chytka

Village Clerk

Siecke: I move that Resolution # 148- Garbage Rates be passed

Gatewood: I second the motion

Kellogg: Shall Resolution # 148- Garbage Rates be passed and adopted by Roll Call:

Chytka:

Anderson-yes, Kellogg-yes, Tolby-yes, Siecke-yes, Gatewood-yes

Kellogg Motion Carried

7) NEW BUSINESS

* JEO- Viv and Ethan -See above in water and sewer report,

* Fire Department- City Hall Key- Clerk brought up that there was a false alarm at

City Hall where fire department was dispatched. No key was available.

Anderson brought up where the key should be located at the fire hall. That will be

checked on.

* Basement North wall outlets- Clerk reported that during the Methodist dinner the

circuits kept tripping along the north wall. Board spoke and stated that Max needed to be

contacted to see if able to fix the problem.

* Robert Sparks- Water line- Not present

Gatewood made a motion to go into executive session to discuss possible litigation 2nd

by Siecke

Roll Call Anderson- y, Tolby-y, Kellogg-y, Gatewood-y, Siecke-y

Time 6:14

Siecke made a motion to come out of executive session 2nd Tolby

Roll Call Kellogg-y, Gatewood-y, Anderson-y, Siecke-y, Tolby-y

Time 6:24

Siecke made a motion rescind the motion that was made not to pay 1/2 of the water bill

from Robert Sparks.

2nd by Gatewood

Roll call- Anderson-y, Tolby-y, Kellogg-y, Siecke-y, Gatewood-y

Siecke made a motion to that we pay Robert Sparks $680.10 for the bill that was

previously presented. 2nd by Gatewood

Roll call- Anderson-y, Tolby-y, Kellogg-y, Siecke-y, Gatewood-y

8) CORRESPONDENCE

Clerk presented a flyer from Discover Northeast asking if we wanted to advertise in the

2017 travel guide. There was discussion from the Board whether or not to advertise. It was

decided not to advertise in the guide in 2017.

9) ANNOUNCEMENTS

Next Regular Board meeting will be on December 8, 2016 at 4:30 here at City Hall.

Anderson thanked Tolby for her Service in the Armed Forces.

10) APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

1) Claims preapproved by Tolby and Kellogg

2) Motion to Approve the Claims as Submitted by Siecke and 2nd by Gatewood

Roll Call: Anderson-y, Kellogg-y, Tolby-y, Siecke-y, Gatewood-y

Are there any questions from the audience?

Dale Wolf asked about the light up by the Methodist Church, Luke said that a new ballast

has been ordered.

11) MOTION TO ADJOURN THE REGULAR MEETING

Siecke 2nd Gatewood

Adjournment time 6:32 PM

_________, Chairman

_________, Village Clerk

Filed under News Tagged with Boards and Committees, meeting minutes, Village of Decatur

Oakland City Council Meeting Minutes

September 8, 2016 Leave a comment

Minutes of City Council Meeting

City of Oakland, NE

Regular Meeting

A meeting of the Mayor and City Council of the City of Oakland, Nebraska was convened in open and public session at 5:30 p.m. on August 15th, 2016 at the Oakland Auditorium. This was the regular monthly meeting. The meeting was called to order by Mayor Ted Beckner. On roll call, Council members Denise Gilliland, Greg Mockenhaup and Luke Blanc. Council Member Matt Johnson was absent.

Notice of the meeting was given in advance thereof by the posting of a notice, one of the designated methods for giving notice, as shown by the certification of posting attached to these minutes. Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and City Council.

Mayor Beckner reminded all present of the location of the Open Meeting Laws poster in the back of the Rosen Room and stated that the council would be conducting business in accordance with said law.

The minutes of the July 18^th & August 1st, 2016 meeting were presented. D. Gilliland made a motion to approve the minutes as presented and L.Blanc seconded. All council members voted AYE.

The treasurer’s report for August 2016 was presented and questions answered. G. Mockenhaupt made a motion to accept the treasurer report and D. Gilliland seconded. All council voted AYE.

Mayor Beckner opened a public hearing at 5:32 p.m. for a varience setback of 15’ at 101 S Charde. With no public comments made, Mayor Beckner closed the public hearing at 5:33.

Tim Adams, a representative with JEO, updated the council on the progess made on the water project on Third Street and presented the council with a Pay Application #6 to Midwest Underground for $27,356.85 and recommended the City pay. D. Gilliland made a motion to pay Pay Application # 6 for $27,356.85. L. Blanc seconded the motion. All on roll call voted AYE. Tim had some concerns about not bring able to make the completion date of September 19, 2016.He stated that he thought there would be two more Pay Applications one for between now and September 19^th and the second will be pay application for the remanding items pending their completion.

Kathy Backer wanted to speak about responsible beverage server traning. She host classes to help servers and owners identify underage drinkers at no charge for the class. Kathy mentioned that some cities have resorted to passing an Ordiance that would require servers and liquor license holders to attend this class once a year. She also wanted to make the council aware that there is a substance abbuse collition that has placed permited med return boxes in West Point for anyone that may need somewhere to take old medications. Melanie Thompson, the emegency response coordinator with Elkhorn Logan Valley Public Heath, spoke to the council about quaretine and isolation training. She asked the council to work a quarentine plan into place so that everyone would have a general understanding of what to expect and the process.

Connie Petersen was on the agenda to request blocking off a street for an anniversary party but changed the direction of her anniversay party and did not attend.

Tim Ogborn was present to speak with the council about his water bill on 109 E. Fulton for $4,127.11. He stated the place has been vacant for over a year and that he has recently sold it. He stated there was a leak a couple of months ago and he had called the city to turn off the water which Dan Tanksley III did. He said that the water should have been turned off a long time ago but was not. He stated the previous renters called the office. Clerk Onken stated that there was no phone calls made to the City office requesting water to be shut off prior to his request on 05/13/2016 at 2:00 p.m.. Mayor Beckner asked Tim how he could have a house and not look at it for a year. Tim’s response is that he had to get our of town because someone tried to kill him and that he now can not pay the $4,127.11. Mayor Beckner told Tim to figure out what he thinks is far and said that as to who pays the bill, he needs to be discussed it between him and the new owner because it is not the City’s responsibility Mayor Beckner state that the City would be willing to work out a payment plan but he needs to come to the city with a proposed plan.

Chief Poland gave his monthly report and answered any questions.

Bryan Johnson gave his quarterly street department report and presented the council with different options for a new street loader. He received bids from CAT, John Deere, and Cass. No decision was made at this time.

Motion by Blanc, seconded by Gilliland to pass Resolution 2016-11, WHEREAS, the OAKLAND PUBLIC TRANSPORTATION SYSTEM desires to apply for said funds to purchase 2 vehicles (wheelchair accessible minivan and a small bus with wheelchair lift) to provide public transportation in the Oakland, Nebraska area and all voted yes on roll call.

Motion by Gilliland, seconded by Mockenhaupt to introduce Ordiance 701, AN ORDINANCE OF THE CITY OF OAKLAND, NEBRASKA, TO REGULATE PARKING; TO ESTABLISH PENALTIES FOR VIOLATIONS; TO REPEAL CONFLICTING ORDINANCES AND SECTIONS; TO PROVIDE AN EFFECTIVE DATE and waive the three readings. All voted yes on roll call.

Motion made by G. Mockenhaupt, seconded by Blanc to adopt Ordiance 701, AN ORDINANCE OF THE CITY OF OAKLAND, NEBRASKA, TO REGULATE PARKING; TO ESTABLISH PENALTIES FOR VIOLATIONS; TO REPEAL CONFLICTING ORDINANCES AND SECTIONS; TO PROVIDE AN EFFECTIVE DATE.

Motion by Mockenhaupt, seconded by Blanc to introduce Ordiance 702, AN ORDINANCE OF THE CITY OF OAKLAND, NEBRASKA, TO REGULATE ANIMAL WASTE; TO ESTABLISH PENALTIES FOR VIOLATIONS; TO REPEAL CONFLICTING ORDINANCES AND SECTIONS; TO PROVIDE AN EFFECTIVE DATE and waive the three readings. All voted yes on roll call.

Motion by Blanc, seconded by Gilliland to adopt Ordiance 702, AN ORDINANCE OF THE CITY OF OAKLAND, NEBRASKA, TO REGULATE ANIMAL WASTE; TO ESTABLISH PENALTIES FOR VIOLATIONS; TO REPEAL CONFLICTING ORDINANCES AND SECTIONS; TO PROVIDE AN EFFECTIVE DATE and all voted yes on roll call.

Motion by Mockenhaupt, seconded by Gilliland to approve the recommendation from the Board of Adjustments to approve a variance for 101 S. Charde to allow a 15’ rear setback and all voted yes on roll call.

A city siren is located on private property at 710 N Oakland and the owners would like it moved seeing that it has become an obsitcal for them. Discussion about where to move the siren was had but no decision was made.

The council discussed potential dates for a the 2016-2017 budget hearing.

L.Blanc spoke to the council about the new park restroom. He explanined that when the pool is being filled there isn’t enough water to run the bathrooms. There will be a better schedule next summer so the pool is not being filled during a busy time at the restrooms..

Motion by Mockenhaupt, seconded by Blanc to add President Denise Gilliland to the First National Northeast Bank bank account signature cards. All answered Yes on roll call.

The bills and warrants were presented to the City Council as follows: Rodney H. Johnson $15.00 ,Advantage Business Forms $340.00, ABB $35.04, Anderson Hardware $418.59,ANDY’S QUIK STOP $331.88, BLACK HILLS ENERGY $80.35,Braniff Service $124.95,Burt Co Eco Dev Corporation $2,975.00,Central Valley Ag Cooperative $607.40,CHEMSEARCH$242.27,Computor Innovations $130.00,DEARBORN NATIONAL $130.69,Farmer’s Pride $2,001.81,First Bankcard $323.33,Harms Equip. Co.$324.92,Ingram Library Services $846.60, Jerri Case $25.92,Midwest Laboratories $ 869.00,MIDWEST UNDERGROUND INC $27,356.85,Nebraska Lib Commission $500.00, NMC $94.11,NNSWC Coalition Fees $1,316.18,Nebraska Public Power District $156.95,Oakland Chamber of Commerce $3,000.00,Oakland Independent $161.22,PENDER IMPLEMENT $26.92,Petty Cash $400.16, Red Barn Vet Clinic $154.50,Robertson Implement Co.$ 628.26,Sargent Drilling 15,057.49,Seals & Service, Inc. $46.88,Stalp Gravel Co. $896.94,Verizon Wireless $191.64, Nelson’s Food Pride $680.00, EFTPS $4,474.31,FIRST NATIONAL BANK- HSA $265.00,Ameritas Life Ins. Corp. $775.20

D.Gilliand made a motion to accept the warrents. G. Mockenhaupt seconded and all council voted AYE

There being no further business to come before the council, the meeting adjourned at 6:51 p.m.

__________________________________

Ted R. Beckner, Mayor

________________________

Katie K Onken

Filed under News Tagged with city council minutes, meeting minutes, Oakland City Council

Oakland City Council June Meeting Minutes

July 18, 2016 Leave a comment

Minutes of City Council Meeting

City of Oakland, NE

Regular Meeting

A meeting of the Mayor and City Council of the City of Oakland, Nebraska was convened in open and public session at 5:30 p.m. on June 20th, 2016 at the Oakland Auditorium. This was the regular monthly meeting. The meeting was called to order by Mayor Ted Beckner. On roll call, Council members Denise Gilliland, Matt Johnson, Greg Mockenhaup. Luke Blanc was absent.

Mayor Beckner reminded all present of the location of the Open Meeting Laws poster in the back of the Rosen Room and stated that the council would be conducting business in accordance with said law.

The minutes of the May 16th, 2016 meeting were presented. M. Johnson made a motion to approve the minutes as presented and D. Gilliand seconded. All council members voted AYE.

The treasurer’s report for June 2016 was presented and questions answered. M. Johnson made a motion to accept the treasurer report and D. Gilliland seconded. All council voted AYE.

Tim Adams, with JEO, spoke with the council about the progress of the sewer project. M. Johnson made a motion to approve pay schedule 4 for $132,135.74 to Midwest Underground. G. Mockenhaupt seconded the motion. All council member present voted AYE.

Jon Mooberry with the City’s Engineering, JEO, reported that in accordance with insutruations of the Mayor and City Council, notice to contrators had been published and bids had been revieved and opend for the constuction of improvements in Street Improvement District No. 2015-1. The Engineers presented the bid tabulation and recommendations for award of the construction contract. Following discussion and review of the bids received, Council Member D. Gilliand introduced the following resolution, Resolution 2016-8(1), and moved its passage and adoption. Motion seconded by Council Member G. Mockenhaupt. All council member present voted AYE. Motion carried.

Kathy Backer and Melanie Thompson were on the agenda but not present.

Chief Poland gave his monthy report and updated the council on current status of Ordiances.

Johnson made a motion to accept the demolition bid for 110 N Park from J & K Excavating for $9,500 as long as it was demolished by July 15^th,2016. D. Gilliand seconded the motion. All present voted AYE. Motion carried.

Council spoke about a timeline for the 2016-2017 budget preperations. A tentive budget retreat is scheduled for August 1^st, 2016.

The bills and warrants were presented to the City Council as follows: CREDIT MANAGEMENT $150.53, Oakland Hghts (dent.ins.city) $467.42,COLONIAL LIFE $449.24,CREDIT MAN. $150.53, ACCO $1,391.51, ABB $288.29, AMERICAN LEGION $40.00, Anderson & Sons $49,000.00,ANDY’S QUIK STOP $400.45 BIG JOHN MGF. $433.00, Black Diamond $29.99 BLE $195.78, BCBS $24,802.91, Bomgaars $247.43,Braniff Service $348.31,Brehmer Mfg.Co. 1,300.00, Burt Co. Sheriff’s Office $30.00,CVA $369.06,Colonial Research $183.94,Daniel R. Tanksley,III $22.95,FARM & HOME INSURANCE $80.00,Farmer’s Pride $430.71,First Bankcard $369.04,HACH Company $114.73,HD Supply $3,048.05,Helena $262.50,Ingram $711.39,INSUREVEST $500.00, JEO $1,575.00,Jerri Case $5.00, JOHN DEERE $141.54,Johnson & Mock $585.00 K-C Parts & Repairs 691.32,KATIE ONKEN $676.10,Lorensen $19.60,Midwest Lab $361.30,Midwest Service Sales $216.20,Neb. Public Health $75.00,Nelson’s $63.67, NNSWC $1,467.13,Oakland Ind. $94.79, Olson’s $814.86,ONE CALL CONC.$39.12,PENDER IMPLEMENT $33.40,Quality Printing $25.58,Red Barn $2.30,Robertson Imp. $364.00,Rosa Schmidt $56.16,Stalp Gravel Co.$5,630.31,Swedish Festival $1,500.00,USA Blue Book 857.57,USPS $215.00,Verizon Wireless $191.58,Vern’s Plumbing $383.15,WEST POINT NEWS $44.80,KATIE ONKEN $246.13,Anderson Hardware $412.84,Bomgaars $178.44,DEARBORN NATIONAL $154.39,Farmer’s Pride $470.83,MIDWEST UNDERGROUND $132,135.74,Muni. Ind. Control 362.50,NPPD $11,597.87,JOHN DEERE $141.54,Johnson & Mock $585.00,K-C Parts & Repairs $691.32,Bomgaars $68.99,EFTPS $4,183.17,FIRST NATIONAL BANK- HSA 265.00,Ameritas Life Ins. Corp. 785.46,EFTPS $5,032.90.Nebraska Dept. Of Rev. $1,097.16,FNB- HSA $2,585.00,Ameritas $777.66

M. Johnson made a motion to accept the warrents. G. Mockenhaupt seconded and all council voted AYE

There being no further business to come before the council, the meeting adjourned at 6:35 p.m.

__________________________________

Ted R. Beckner, Mayor

________________________

Katie K Onken

Filed under Community Tagged with JEO, meeting minutes, Oakland City Council

Oakland-Craig Board of Education July 11 Minutes

July 15, 2016 Leave a comment

The regular monthly Board of Education meeting was held Monday, July 11, 2016 in the Board Meeting Room in the Elementary Building. Administrators present were Superintendent Smith, Secondary Principal Droescher and Elementary Principal Bland. President Thiele called the meeting to order at 8:00 p.m. and noted the Nebraska Open Meetings Law. Notice of this meeting was properly posted and/or published by advance Public Notice in accordance with Board Policy #2008 with notice and advance agenda given to the President of the Board and all members prior to the meeting date.

Pille moved that Aaron Anderson, Kiley Johnson and Gus Ray are absent, excused. Richards seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.

ROLL CALL

Roll Call was called with the following members present: Brett Johnson, Magnusson, Pille, Richards, Schmidt and Thiele.

APPROVAL OF AGENDA

Schmidt moved that the agenda be approved as presented. Magnusson seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.

REGULAR AGENDA

APPROVAL OF JULY 2016 CLAIMS FROM THE GENERAL FUND

Magnusson moved that the July 2016 claims from the General Fund, in the amount of $95,102.99 be approved as presented. Pille seconded the motion. There was some discussion regarding an invoice from Tek-Hut for a web filter. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.

APPROVAL OF JULY 2016 CLAIMS FROM THE BUILDING FUND

Pille moved that the July 2016 claims from the Building Fund, in the amount of $33,346.81 be approved as presented. Magnusson seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.

APPROVAL OF JULY 2016 CLAIMS FROM THE SAVINGS AND DEPRECIATION FUND

Pille moved that the July 2016 claims from the Savings and Depreciation Fund, in the amount of $8,370.37 be approved as presented. Richards seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.

APPROVAL OF JULY 2016 CLAIMS FROM THE LUNCH FUND

Magnusson moved that the July 2016 claims from the Lunch Fund, in the amount of $3,828.65 be approved as presented. Pille seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.

APPROVAL OF MINUTES FROM THE JUNE 13, 2016 SCHOOL BOARD MEETING

Pille moved to approve the minutes from the June 13, 2016 board meeting as presented. Schmidt seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.

President Thiele welcomed approximately 10 visitors. 3 patrons addressed the board.

STANDING COMMITTEE REPORTS

The AdHoc Committee has met several times since the last board meeting.

BOARD DISCUSSION WITH JIM GESSFORD OR A REPRESENTATIVE OF THE PERRY LAW FIRM AND A REPRESENTATIVE FROM D A DAVIDSON CONCERNING THE PETITION TO CONSOLIDATE WORDING OPTIONS, BALLOT OPTIONS, LAND PURCHASE OPTION OR ANY OTHER LEGAL/FINANCIAL QUESTIONS IN THE POSSIBLE CONSOLIDATION PROCESS

Jim Gessford from Perry, Gethery, Haase & Gessford and Andy Forney from D A Davidson were in attendance to answer any questions the Board had about the petition to consolidate wording options, ballot options, land purchase option or any other legal/financial questions in the possible consolidation process.

DISCUSSION AND POSSIBLE APPROVAL OF THE REORGANIZATION PETITION AND PLAN RESOLUTIONS TO BE PRESENTED AT THE JULY 18 SPECIAL MEETING

Magnuson moved to approve the reorganization petition and plan resolutions to be approved as presented. Richards seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.

DISCUSSION AND POSSIBLE APPROVAL OF A BALLOT OPTION FOR THE JULY 18 SPECIAL MEETING

Richards moved to approve the wording in ballot option 2, be approved as presented. Magnusson seconded the motion. After some discussion, it was decided that ballot option 2 explained more concisely what the patrons could be voting on. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.

Schmidt moved to approve the proportional share of $38.5 million be included as the dollar amount being asked for on ballot option 2. Magnusson seconded the motion. Some discussion followed. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.

DISCUSSION AND POSSIBLE APPROVAL OF A LAND PURCHASE OPTION FOR THE JULY 18 SPECIAL MEETING

Magnusson moved to approved the land purchase option be approved as presented. Brett Johnson seconded the motion. The land purchase will only take place upon the successful passage of a $38.5 million bond in the November elections. Richards stated that the decision to possibly sell the proposed land was not an easy one for the current landowners. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.

PRESENTATION BY A REPRESENTATIVE OF D A DAVIDSON ON THE REFINANCING OF OUR EXISTING ELEMENTARY BONDS INTO A LOWER INTEREST RATE

Andy Forney from D A Davidson explained to the Board how bond interest rates have fallen and that it would be very beneficial to refinance our elementary bonds. The potential savings is $458,173 and they would be paid off at least 1 year earlier than projected.

BOARD TO CONSIDER AND POSSIBLY APPROVE A RESOLUTION CALLING FOR THE EARLY REDEMPTION OF A PORTION OF THE DISTRICTS OUTSTANDING GENERAL OBLIGATION SCHOOL BUILDING BONDS, SERIES 2012

Pille moved to approve the Resolution Calling for the early redemption of a portion of the District’s outstanding General Obligation School Building Bonds, Series 2012 as presented. Magnusson seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.

BOARD TO CONSIDER AND POSSIBLY APPROVE A RESOLUTION TO AUTHORIZE THE ISSUANCE OF NOT TO EXCEED $5,900,000 OF GENERAL OBLIGATION REFUNDING BONDS, SERIES 2016, FOR THE PURPOSE OF REFINANCING THE DISTRICT’S SERIES 2012 GO BONDS IN ORDER TO ACHIEVE INTEREST COST SAVINGS

Magnusson moved to approve the Resolution to authorize the issuance of NOT TO EXCEED $5,900,000 of General Obligation Refunding Bonds, Series 2016, for the purpose of refinancing the District’s Series 2012 GO Bonds in order to achieve interest cost savings. Pille seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.

POLICY HEARING, REVIEW AND POSSIBLE REVISION

President Thiele conducted a hearing to consider possible revision to the following Board Policies: 5018 – “Parent Involvement in Education Practices”; 5045 – “Student Fees”; 5055 – “Bullying”; and 5058 – “Parent Involvement in the Title I Program”.

Magnusson moved that Policy 5018 – “Parent Involvement in Education Practices”; Policy 5045 – “Student Fees”; Policy 5055 – “Bullying”; and Policy 5058 – “Parent Involvement in the Title I Program” be approved as presented. Pille seconded the motion. Superintendent Smith explained that these policies are reviewed annually and there were no changes in them from last year. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.

After some discussion, it was decided to table the approval of the following policies until the next regular board meeting: Policy 2005 – “Conflict of Interest”; Policy 3014 – “Use of School Property”; Policy 3018 – “Denial of Access to School Premises”; Policy 3038 – “Procurement, Suspension and Debarment”; Policy 4051 – “Use of Social Media by Staff and District”; Policy 4060 – “School Vehicle Use”; Policy 5004 – “Option Enrollment”; Policy 5016 – “Student Records”; and Policy 5063 – “Recording Policy”.

REVISION UPDATE PRESENTED BY ANNIE MAGNUSSON

Annie Magnusson gave a little bit of history of the Revision grant process. She also explained the ESU2 is working on Pathways 2 Tomorrow to help schools offer more electives to students.

APPROVAL OF 2016-2017 TEACHER HANDBOOKS, CLASSIFIED HANDBOOKS, ELEMENTARY, SECONDARY AND 1:1 HANDBOOKS

Pille moved to approve the Teacher Handbooks, Classified Handbooks, Elementary, Secondary and 1:1 Handbooks for the 2016-2017 school year as presented. Magnusson seconded the motion. Mr. Smith, Mr. Droescher and Mrs. Bland gave brief summaries of changes to each of the handbooks. Major changes to the secondary student handbooks include the addition of a job shadow day for sophomores, juniors and seniors and changing the college visit days for juniors from one to two. Mr. Smith reviewed the new 1:1 handbook. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.

CONSIDERATION AND POSSIBLE APPROVAL OF HOT WATER HEATER BID

Mr. Smith explained that he had received 2 bids for new water heaters in the elementary. After some discussion, Magnusson moved to purchase 2 new water heaters in the amount not to exceed $10,000 from Jensen Plumbing & Heating. Be approved as presented. Schmidt seconded the motion. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.

FOOD SERVICE PRICES FOR THE 2016-2017 SCHOOL YEAR

Richards moved that the school food service prices for the 2016-2017 school year be set as follows: $2.60 for elementary student lunch; $2.80 for 7 – 12 grade student lunch; $1.50 for elementary student breakfast; $1.50 for 7 – 12 grade student breakfast; $0.30 for reduced price breakfast; $0.40 for reduced price lunch; $2.00 for adult breakfast; and $3.45 for adult lunch. Magnusson seconded the motion. Smith explained lunch prices are remaining unchanged. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.

ADMINISTRATIVE REPORTS

Elementary Principal Jess Bland reported that NeSA results will be released on July 13^th but not made public until sometime this fall. The school day will run from 8:20 am to 3:25 pm Monday – Thursday and 8:20 am to 2:20 pm. Mrs. Bland reported that she plans on having parent involvement activities on a monthly basis. She also reviewed some of the upcoming activities. End of the year PK-6^th grade enrollment was 257 students. Projected enrollment for the 2016-2017 school year is 249.

Secondary Principal Rusty Droescher reported that the 7^th through 12^th grade end of the year enrollment was 186 students and the projected enrollment for the start of the 2016-2017 school year is 185. Droescher reported that concrete runways have been poured in replacement of the asphalt runways for the long jump and the triple jump. Thank you to the City of Oakland for the use of their steel forms and dump trucks and to Helena for the skid loader used for demolition. A special thanks was given to Marc Rexroad, Shannon Harney, Joe Anderson, Mike Selk, Aaron Meyer, Jeff Smith, Lonnie Lierman, Pastor Sechler and Bryce & Wyatt Uhing for their work on this project. Barkley Asphalt will be in soon to start their part of the track resurfacing. Midwest Track will come in after that to complete the project. Upcoming summer and beginning of school activities were reviewed.

Superintendent Smith provided a list of upcoming Board Member workshops. McKinnis Roofing has completed preliminary work and will return to finish the fascia extensions in the near future. Pave-The-Way construction will have our parking lot, sidewalk, and drain work done by mid-August. We have purchased a 2006 Ford Pickup with 130,000 miles for a price of $6,500 from Schinck’s Auto and Repair to be used as the custodians’ pickup. We will attempt to sell the old pickup. Mr. Smith recommended changing the date of the August board meeting from August 8^th to August 15^th due to the Burt County Fair and Julie Ehlers being on vacation at the end of July.

Pille moved to enter into executive session at 10:40 p.m. to discuss Superintendent Smith’s evaluation for year one. Schmidt seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3.

Schmidt moved to resume regular session at 10:56 p.m. Magnusson seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3.

There being no further business on the agenda of this meeting, President Thiele adjourned this meeting at 10:56 p.m.

Secretary,

Julie Ehlers

GENERAL FUND
ANDERSON HARDWARE			$220.87
ANDERSON HARDWARE			$27.94
ANDY’S QUIK STOP			$54.16
BARONE SECURITY SOLUTIONS			$257.04
BLAND, JESSICA			$59.00
BMI			$81.46
BROWN & SAENGER			$37.96
BSN SPORTS INC			$19.52
CENGAGE LEARNING			$391.88
CENTER POINT ENERGY SERVICES RETAIL			$877.42
CITY OF OAKLAND			$507.56
COMPUTERS ETC			$45.76
CONTINENTAL RESEARCH			$919.74
CORVUS INDUSTRIES, LTD.			$150.00
DAHLQUIST, CINDY			$481.85
DIETZE MUSIC HOUSE INC			$25.00
DOLLAR GENERAL			$25.56
EAKES OFFICE SOLUTIONS			$2,097.44
EDUCATIONAL SERVICE UNIT #1			$2,349.37
EGAN SUPPLY			$3.40
ELECTRICAL ENGINEERING & EQUIPMENT			$714.42
ELLSWORTH PUBLISHING CO			$286.20
ENGAGING TECHNOLOGIES			$286.00
ESU #7			$40.00
ESU 2			$4,730.93
ESU 9			$1,343.30
EVERYTHING MEDICAL LLC			$36.45
FIRST BANKCARD			$644.28
FISHER SCIENTIFIC			$9.82
FOOD PRIDE			$82.58
FRANCISCAN CARE SERVICES INC			$170.00
GROTH, MARILEE			$17.02
HAIL VARSITY MAGAZINE			$49.95
HELENA CHEMICAL CO			$585.74
HIRERIGHT, LLC			$88.20
HOLMQUIST LUMBER			$77.83
HOMETOWN LEASING			$816.89
HOUGHTON MIFFLIN HARCOURT			$4,430.56
INDEPENDENT REPAIR			$29.50
INSTRUCTURE, INC.			$2,970.00
K C PARTS			$120.02
LAMPO GROUP, INC, THE			$346.34
MENARDS			$198.99
MERCY MEDICAL SERVICES			$100.00
MIDAMERICA ADMIN & RETIREMENT SOLUTIONS			$43.74
MIDWEST TECHNOLOGY PRODUCTS AND SERVICE			$31.22
NCSA			$1,059.00
NEBRASKA PUBLIC POWER			$5,340.78
NORTHEAST INSTANT RAIN			$235.75
O’KEEFE ELEVATOR			$213.20
OAKLAND INDEPENDENT			$327.48
ONE CALL NOW			$996.19
PAPER 101,			$2,722.40
PERRY, GETHERY, HAASE & GESSFORD, PC, LLO			$3,524.73
PLAINDEALER PUBLISHING			$55.00
POPULAR SUBSCRIPTION			$626.66
PYRAMID SCHOOL PRODUCTS			$943.56
REALITYWORKS			$1,247.15
RENAISSANCE LEARNING INC			$4,099.00
SCHOOL SPECIALTY SUPPLY			$465.51
SECOND STREET STATION			$142.95
SHIFFLER			$75.36
SMITH, JEFFERY			$266.00
SPORTSMAN LAKE LLC			$750.00
STAPLES ADVANTAGE			$275.11
SUPPLYWORKS			$374.37
TEK-HUT			$7,400.00
TIME			$40.00
TYLER TECHNOLOGIES, INC.			$75.00
VERN’S PLBMG & HEAT			$1,213.60
VIRCO INC			$3,230.92
WARDS NATURAL SCIENCE			$178.55
WELLS FARGO VENDOR FIN SERV			$32,341.81
			$95,102.99


DEPRECIATION
BUSINESS COMMUNICATION SYSTEMS			$8,370.37


SCHOOL LUNCH FUND
EGAN SUPPLY			$27.10
FACELICLEAN			$300.00
HOLIDAY INN-KEARNEY			$269.85
MIDWEST RESTAURANT SUPPLY LLC			$2,974.00
PYRAMID SCHOOL PRODUCTS			$124.85
STAPLES ADVANTAGE			$47.85
VERN’S PLBMG & HEAT			$85.00
			$3,828.65


BUILDING FUND
BUSINESS COMMUNICATION SYSTEMS			$7,600.00
DLR GROUP			$19,246.81
SCHINCK AUTO SALES & REPAIR			$6,500.00
			$33,346.81

Filed under News Tagged with meeting minutes, OC Board of Education, Tekamah-Herman

Village of Decatur Meeting Minutes

May 31, 2016 Leave a comment

The Board of the Village of Decatur met in a Regular Session at 4:30 P.M. at the City Hall on May 12th, 2016. Visitors signing in Alta Wolf with Lyons Mirror Sun, Justin Smith, Kay Kellogg, Linda Dunning with the Community Club, Dave Malloy, Nico Hardeman, Tim Slaughter, and Jimmy Phelps

1) Regular Meeting Called to Order by Vice-Chairman Siecke at 4:30

Roll Call: Anderson-Here, Gatewood-Here, Kellogg-Absent, Siecke-Here, Tolby-Here

2) Agenda and minutes of the previous month’s meeting received:

Roll Call: Anderson-yes, Gatewood- yes, Kellogg-absent, Siecke- yes, Tolby -yes

3) Approval and/or correction and suspended reading of the previous month minutes.

Roll Call: Anderson-yes, Gatewood- yes, Kellogg-absent, Siecke- yes, Tolby -yes

4) EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING:

Anderson made a Motion to Excuse Kellogg from tonight’s meeting. 2nd by Gatewood

Roll Call: Siecke- yes, Tolby -yes, Anderson-yes, Gatewood- yes

Siecke amended the agenda and went to OLD BUSINESS

6) OLD BUSINESS

1) Ordinance §53.07A regarding late fee: Vice Chair asked Village Clerk to read Ordinance §53.07A.

Village Clerk Read:

ORDINANCE § 53.07A

AN ORDINANCE TO AMEND ORDINANCE #9-07 IF THE CODE OF DECATUR TO PROVIDE AND CLARIFY CERTAIN LATE, DISCONNECT, AND RECONNECT FEES FOR ELECTRIC SERVICE; TO REPEAL CONFLICTING ORDINANCES AND SECTIONS; AND TO PROVIDE AN EFFECTIVE DATE.

BE IT ORDAINED BY THE CHAIRPERSON AND BOARD OF TRUSTEES OF THE VILLAGE OF DECATUR, NEBRASKA;

SECTION 1. Ordinance #9-07 of the Code of Decatur, Nebraska, shall be amended to read as follows:

Ordinance §53.07A, Meters Read, Bills Made Monthly; Delinquent Bills; Disconnection; Reconnection; Landlord’s Responsibility.

All meters shall be read monthly and billing shall be made monthly. All bills shall be paid at the Village Clerk’s office. If the bill is not paid by the 15th of the month, than a $15.00 late fee shall be added to the bill. Effective June 1, 2016 if the customer shall neglect or refuse to pay his or her bill on or before the 20th day after the billing date, the same shall be considered delinquent, and the Village may discontinue and disconnect service until all amounts in arrears are paid in full, in which case the Village shall assess a $20.00 disconnect fee. The Village shall assess an additional $20.00 reconnect fee once the customer pays in full all amounts in arrears. In the event the premises is a rental property and the renter has vacated the premises, the owner of the premises shall be responsible for the unpaid bill.

SECTION 2. All ordinances and sections in conflict herewith are hereby repealed (§53.07 & #9-07 ).

SECTION 3. This Ordinance shall be in full force and take effect from and after its passage, approval, and publication or posting according to law.

Passes and approved this 12th day of May 2016

Vice Chair asked if there were any questions- None

Tolby made a motion to adopt Ordinance §53.07A. 2nd by Gatewood

Roll Call, Anderson-yes, Gatewood- yes, Siecke- yes, Tolby -yes

Gatewood made a motion for final passage on Ordinance §53.07A 2nd by Anderson

Roll Call: Siecke- yes, Tolby -yes, Anderson-yes, Gatewood- yes

Vice Chair Ordinance §53.07A has been passed by a majority of all members present of the Council.

Signed by Vice Chair and Village Clerk Sealed by the Clerk

2) Ordinance §111.01A Amending Peddlers and Hawkers

Vice Chair asked Village Clerk to read Ordinance §111.01A.

Village Clerk Read:

ORDINANCE § 111.01A

AN ORDINANCE TO AMEND ORDINANCE § 111.01 OF THE CODE OF DECATUR TO PROVIDE AND CLARIFY THE PEDDLERS AND HAWKERS SECTION; TO REPEAL CONFLICTING ORDINANCES AND SECTIONS; AND TO PROVIDE AN EFFECTIVE DATE.

BE IT ORDAINED BY THE CHAIRPERSON AND BOARD OF TRUSTEES OF THE VILLAGE OF DECATUR, NEBRASKA;

SECTION 1. Ordinance § 111.01 of the Code of Decatur, Nebraska, shall be amended to read as follows:

Ordinance § 111.01A, Peddlers and Hawkers; Regulation, Permit instructions, Peddlers and hawkers permit and Exceptions.

111.01A PEDDLERS AND HAWKERS.

PEDDLERS AND HAWKERS; REGULATION. To insure the safety and security of the people of the Village of Decatur and insure that the peddlers and hawkers are selling legal products and operating legally and lawfully within the Municipality of the Village of Decatur.

(A) Hours of solicitation. It shall be unlawful for any solicitor, salesperson or peddler to solicit any individual between the hours of 6:00 p.m. and 8:00 a.m., unless they have a previous appointment with the resident or residents of the premises solicited. It shall be unlawful at any hour for a solicitor, salesperson or peddler to solicit without a proper license on his or her person at all times.

To prevent the sale of fraudulent, dangerous, and unhealthful goods and services, and to protect the public by maintaining records of the products sold and the persons and companies responsible for such sales, all peddlers and hawkers shall, before doing business within the Municipality, make application for, and be issued a permit application for said permit shall be made to the Municipal Clerk, and shall contain all the necessary information and documents required for the protection of the residents of the Municipality. Any person or persons granted a peddler and hawker permit shall be subject to any fees, occupation taxes, and other rules and regulations which the Governing Body deems appropriate for the purposes stated herein. Any permit so granted shall be subject to revocation for good and sufficient cause by the Municipal Police. (Ref. 17-134, 17-525, 17-562, RS Neb.)

PEDDLERS AND HAWKERS; PERMIT INSTRUCTIONS

Have the applicant fill the form out completely.
Take a copy of the applicant’s driver’s license or id provided.
Collect the Permit Fee. $10.00
Assign a permit number.
Give a copy of the permit along with a copy of the Regulations to the applicant.
Staple a copy of the applicants Drivers license or id to the permit and place in the permit file. Keep these on file for one year.

PEDDLERS AND HAWKERS; PERMIT

PERMIT #: _________

Name: ____________________________________ Phone #: _____________

Address: ______________________ State: __________ Zip code: _______

Driver’s License #: ______________ State: _________ D.O.B. __________

License Plate #: __________

Employer: _____________________ Phone #: _____________

Address: ______________________ State: __________ Zip code: _______

Nature of Merchandise being sold: _____________________________________________________________________________.

Under Penalties of perjury, I state that I have never been convicted of any crime or ordinance violation except as follows: _____________________________________________________________________________.

State Nature of offence, court in which convicted, and approximate date: _______________________________________________________________________.

I further state, under penalties of perjury, that to the best of my knowledge I have no infectious or communicable disease. _________________________________.

Date: ____________ Signature of applicant: ______________________________.

NOTE: THIS PERMIT IS GOOD FROM 8:00 A.M. TO 6:00 P.M. ON THIS DATE ONLY.

EACH AND EVERY SALES PERSON WILL PAY THE $10.00 FEE AND SUPPLY THE CLERK WITH A COPY OF THEIR DRIVERS LICENCE AND/OR ID.

This permit must be kept on your person and shown to any & everyone that asks for proof of a permit.

PEDDLERS AND HAWKERS; EXCEPTIONS. Nothing herein shall be construed to apply to any person, or persons, selling produce raised within the Burt County, or to wholesale salesmen soliciting merchants directly. Under this exception you are still required to apply for an Exempt Permit at the Village Office.

Penalty, see § 6-12A-08

PEDDLERS AND HAWKERS; EXEMPT PERMIT

PERMIT #: _________

Name: ____________________________________ Phone #: _____________

Address: ______________________ State: __________ Zip code: _______

Driver’s License #: ______________ State: _________ D.O.B. __________

License Plate #: __________

Employer: _____________________ Phone #: _____________

Address: ______________________ State: __________ Zip code: _______

Nature of Merchandise being sold: _____________________________________________________________________________.

State Nature of offence, court in which convicted, and approximate date: _______________________________________________________________________.

I further state, under penalties of perjury, that to the best of my knowledge I have no infectious or communicable disease. _________________________________.

Date: ____________ Signature of applicant: ______________________________.

NOTE: THIS PERMIT IS GOOD FROM 8:00 A.M. TO 6:00 P.M. ON THIS DATE ONLY.

EACH AND EVERY SALES PERSON WILL SUPPLY THE CLERK WITH A COPY OF THEIR DRIVERS LICENCE AND/OR ID.

This permit must be kept on your person and shown to any & everyone that asks for proof of a permit

SECTION 2. All ordinances and sections in conflict herewith are hereby repealed (§111.10, 1995 Code, § 4-601; 1995 Code, § 4-602).

SECTION 3. This Ordinance shall be in full force and take effect from and after its passage, approval, and publication or posting according to law.

Passes and approved this 12th day of May 2016

Vice Chair asked if there were any questions- Anderson stated that he would like to amend county to be changed to Burt County

Gatewood made a motion to adopt Ordinance §111.01A. 2nd by Tolby

Roll Call: Anderson-yes, Siecke- yes, Gatewood- yes, Tolby -yes

Gatewood made a motion for final passage on Ordinance §111.01A 2nd by Tolby

Roll Call: Anderson-yes, Siecke- yes, Gatewood- yes, Tolby -yes

Vice Chair Ordinance §111.01A has been passed by a majority of all members present of the Council.

Signed by Vice Chair and Village Clerk Sealed by the Clerk

3) Rezoning Lots 18-28 Block 22 Ordinance §05-12-2016

Vice Chair asked Village Clerk to read Ordinance §05-12-2016.

Village Clerk Read:

ORDINANCE # 05-12-2016

AN ORDINANCE OF THE VILLAGE OF DECATUR, NEBRASKA, TO AMEND ITS ZONING ORDINANCE TO REZONE FROM LOW DENSITY RESIDENTIAL TO COMMERCIAL DISTRICT TRACT OF LAND LOCATED IN PART OF LOTS 21-28 IN BLOCK 22, ALL LYING IN THE VILLAGE OF DECATUR, BURT COUNTY, NEBRASKA; TO REPEAL CONFLICTING ORDINANCES, SECTIONS, AND REGULATIONS; TO PROVIDE AN EFFECTIVE DATE.

WHEREAS the Board of Trustees of the Village of Decatur, Nebraska, wishes to amend the zoning district of certain land located within its zoning jurisdiction from low density residential to commercial district this land is located in Block 22 lots 21-28, all lying in the Village of Decatur, Burt County, Nebraska; and

WHEREAS the Planning Commission of the Village of Decatur, Nebraska, held a public hearing on March 4th 2016, of which it duly gave advance notice, and recommended that such land located on lots 21-28 block 22 be rezoned from low density residential to commercial

WHEREAS the Village Board of Trustees held a public hearing on April 14, 2016, of which duly gave advance; notice

NOW, THEREFORE, BE IT ORDAINED BY THE CHAIRPERSON AND BOARD OF TRUSTEES OF THE VILLAGE OF DECATUR, NEBRASKA:

SECTION 1. The following described real property is hereby rezoned from low density residential to commercial district this land is located in Block 22 lots 21-28.

SECTION 2. All Ordinances, sections, and regulations in conflict herewith are hereby repealed.

SECTION 3. This Ordinance shall be in full force and take effect from and after its passage, approval, and publication or posting according to law, and after appropriate entry of the amendment is made on the Village’s Official Zoning Map(s) in accordance with Section 4.3 of the Village’s Zoning Ordinance.

Passes and approved this 12th day of May 2016

Vice Chair asked if there were any questions: Anderson just wanted to make sure that it was only up to Nico’s property.

And it is.

Anderson made a motion to introduce Ordinance §05-12-2016. 2nd by Gatewood

Roll Call: Siecke- yes, Tolby -yes, Gatewood- yes, Anderson-yes

Anderson made a motion to move for final passage on Ordinance §05-12-2016. 2nd by Gatewood

Roll Call: : Siecke- yes, Tolby -yes, Gatewood- yes, Anderson-yes

Vice Chair Ordinance §05-12-2016 has been passed by a majority of all members present of the Council.

Signed by Vice Chair and Village Clerk Sealed by the Clerk

4) 252 W. 3rd St. Clerk wants the ok to line up the abatement of asbestos and clean up of land.

Chytka just wanted to have the permission to get things in place and lined up to have 252 W. 3rd St. demolished.

Anderson made a motion to have the clerk continue forward on 252 W 3rd St. 2nd by Gatewood.

Roll Call: : Siecke- yes, Tolby -yes, Gatewood- yes, Anderson-yes

5) REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES:

1) Police: Monthly Report- Justin came to the table discussed how they are continuing to pursue ordinance violations, both old and new. Officers have been going around and talking to property owners about violations such as weeds and other violations. Officers have also been talking to people who may need assistance with repairs on their homes, and letting them know what programs are out there.

Justin stated quite a few people have approached him and were very pleased with the board and village government for striving to make positive steps to better Decatur.

Justin reported that recently the PD has had some shifts that were difficult to fill and they are striving to give Decatur residents 24 hour a day coverage. He asked the board to look into hiring additional officers up to three at this time to fill in when officers are sick or on vacation. No additional hours will be needed as we are only looking to fill hours for other officers that are away.

He ended his report by stating 8 new incident reports since the last board meeting, 2 traffic citations, 8 traffic warnings.

Justin asked for the special meeting be changed from the 16th to the 20th of May so he may attend.

The board moved the special meeting to May 20th at 4:30 at City Hall.

He asked if we could pay $15 per year to the Police Officer of Nebraska Association.

Cheryl made a motion to advertise for an on-call police officers. 2nd by Tolby

Roll Call Siecke- yes, Anderson-yes, Tolby -yes, Gatewood- yes
2) Lights: Monthly Report- Gatewood has had a couple of people ask for light poles at the south end of Broadway. Siecke would like to see what the costs would be. And then discuss at the next week. Clerk stated that many residents have signed up for budget billing and also more people signed up for auto payments.

Siecke stated that we may need to get signs when entering town that a peddler permit is needed.

Slaughter discussed setting up a farmer’s market. He asked how would the people get a permit, Clerk stated that they could call her cell phone or the cop on duty.

3) Water & Sewer: Monthly Report- Anderson report Layne Western wants to check the filters before they go back online. Siecke said that it would be ok to have them x-rayed. Anderson also stated that we received a bid for the water pit up at Dave Malloy’s Olson’s bid came in at $1,170.00.

Dave Malloy came to the table to discuss his water pit. He said that he understands that the cost is coming in higher than expected. He stated that he would be willing to share in the cost.

Dave said that he is willing to put the pit on the back burner for now.
4) Parks: Monthly Report- Floor paint has been purchased, need to address the lighting in the bath rooms, also paints for the doors have been purchased. Income for the park was $912.75.
5) Streets: Monthly Report- Income from city sales tax for February $3,403.25. He went over the bid to have streets repaired was $222,982.75. He stated that it has been hard to get any bids.

6) Recycling Report: Recycling needs to be hauled to Tekamah

7) NEW BUSINESS

1) Kay Kellogg- Commercial Insurance Kay came to the table she said that recommends that we go with OneBeacon Government risks and Bitco for workers comp. She will come to the Special meeting on Friday the 20th at 4:30. Board members talked about hiring minors for mowing- she said to keep it simple.

2) Community Club Liquor License Riverfront Days- Linda Dunning came to the board explained the dates and times.

Gatewood made a motion to allow the Community Club to serve alcohol June 17,18,and 19th. 2nd by Tolby.

Roll Call- Anderson-abstain, Siecke-yes, Gatewood-y, Tolby-y

Linda asked for permission to close the street for the dance on Friday night. permission granted.

Linda asked Justin to help get the cars off the street the day of the parade.

The board agreed to supply the copies for the Community Club.

Linda asked if during the BBQ if they could block the street off during that time. Justin will look into being able to do this.

Copies and flyers were brought up and the broad agreed to make the copies. Linda also wanted to make sure that the porta potties were available at the old fire hall property, and electricity to the light pole at old fire hall property

3) City Hall basement flooding- Anderson stated that the basement is leaking- and we need to see about getting it fixed. Siecke said we need to see where it is coming from. Anderson suggested maybe having Thrasher come in? Siecke and Anderson discussed getting bids for the caulking of the windows.

4) Donations to Community Club for fireworks- Community Club is not having fireworks this year.

5) Donations to Business Club for website- Tim Slaughter came to the table and we discussed the business members and how all websites would be linked. The cost could be around $400. This was tabled until we know what the cost is.

Tim Slaughter- Lighting at the Memorial Trailer- Slaughter said that he talked with Max Christiansen to run wire to the power pole to the Decatur sign Max said it would be around $360.00.

Anderson made a motion to Christiansen Electric to come in and get electricity to the to the Decatur sign 2nd by Gatewood

Roll call-Siecke-y, Tolby-y, Anderson-y, Gatewood-y

6) Sell 1986 Chevy pickup Ok for the clerk to place an ad for bids for the 1986 Chevy truck. Anderson made a motion for to put the 1986 Chevy pickup up for bids. Bids to be in by June 12th meeting. 2nd Gatewood

Roll call-Siecke-y, Tolby-y, Anderson-y, Gatewood-y

7) Look into replacing 1978 IH Dump truck- We are inquiring about different dump trucks

8) QuickBooks updating software to 2016- Clerk asked if she could upgrade to 2016

Anderson made a motion to purchase QuickBooks 2016 2nd by Gatewood

Roll call-Siecke-y, Tolby-y, Anderson-y, Gatewood-y

8) CORRESPONDENCE

1) Tri-State High Adventure Base- Clerk advised that Tri-State has been in contact with us and they would like to have the Board down to greet them. Clerk advised that they will be in on Wednesdays

and they camp at the park.

2) Nate Wright. Bike and Build-Clerk informed that she had received an email and they are requesting some where to stay. The board would like more info. Asked the Clerk to have something by next meeting.

9) ANNOUNCEMENTS

Next Regular Board meeting will be on June 9th , 2016 at 4:30 here at City Hall

10) APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

1) Claims preapproved by Gatewood and Tolby

2) Motion to Approve the Claims as Submitted

Gatewood 2nd Tolby Roll Call: Gatewood-y, Siecke y, Tolby y

Are there any questions from the audience?

12) MOTION TO ADJOURN THE REGULAR MEETING

Gatewood 2nd Tolby Adjournment Time: 6:18

Ann Chytka Village Clerk Mark Siecke Vice Chair

Filed under Community Tagged with Community Club, meeting minutes, Village of Decatur

Oakland-Craig Board of Education May Minutes

May 24, 2016 Leave a comment

The regular monthly Board of Education meeting was held Monday, May 9, 2016 in the Board Meeting Room in the Elementary Building. Administrators present were Superintendent Smith and Elementary Principal Bland. President Thiele called the meeting to order at 8:00 p.m. and noted the Nebraska Open Meetings Law. Notice of this meeting was properly posted and/or published by advance Public Notice in accordance with Board Policy #2008 with notice and advance agenda given to the President of the Board and all members prior to the meeting date.

Schmidt moved that Kiley Johnson is absent, excused. Magnusson seconded the motion. There was no discussion. Voting results were: For Motion-8; Against Motion-0; Other-1. Motion carried.

ROLL CALL

Roll Call was called with the following members present: Anderson, Brett Johnson, Magnusson, Pille, Ray, Richards, Schmidt and Thiele.

APPROVAL OF AGENDA

Pille moved that the agenda be approved as presented. Anderson seconded the motion. There was no discussion. Voting results were: For Motion-8; Against Motion-0; Other-1. Motion carried.

REGULAR AGENDA

President Thiele welcomed 10 visitors. One patron addressed the Board.

PRESENTATION BY BILL CLARK FROM KARR TUCKPOINT

Bill Clark from Karr TuckPoint gave a presentation of the costs to alleviate the leaking around the roof of the elementary gym. Discussion followed. It was decided to table a decision on the project until next month.

APPROVAL OF MAY 2016 CLAIMS FROM THE GENERAL FUND

Ray moved that the May 2016 claims from the General Fund, in the amount of $33,292.53 be approved as presented. Anderson seconded the motion. There was no discussion. Voting results were: For Motion-8; Against Motion-0; Other-1. Motion carried.

APPROVAL OF MAY 2016 CLAIMS FROM THE LUNCH FUND

Pille moved that the May 2016 claims from the Lunch Fund, in the amount of $13,444.78 be approved as presented. Anderson seconded the motion. There was no discussion. Voting results were: For Motion-8; Against Motion-0; Other-1. Motion carried.

APPROVAL OF MAY 2016 CLAIMS FROM THE BOND FUND

Magnusson moved that the May 2016 claims from the Bond Fund, in the amount of $82,688.75 be approved as presented. Ray seconded the motion. There was no discussion. Voting results were: For Motion-8; Against Motion-0; Other-1. Motion carried.

APPROVAL OF MAY 2016 CLAIMS FROM THE QUALIFIED CAPITAL PURPOSE UNDERTAKING FUND (QCPUF)

Pille moved that the May 2016 claims from the QCPUF, in the amount of $81,359.12 be approved as presented. Magnusson seconded the motion. This is the final payment on the QCPUF bonds. Voting results were: For Motion-8; Against Motion-0; Other-1. Motion carried.

APPROVAL OF MAY 2016 CLAIMS FROM THE UNEMPLOYMENT FUND

Magnusson moved that the May 2016 claims from the Unemployment Fund, in the amount of $280.00 be approved as presented. Ray seconded the motion. There was no discussion. Voting results were: For Motion-8; Against Motion-0; Other-1. Motion carried.

APPROVAL OF MAY 2016 CLAIMS FROM THE BUILDING FUND

Pille moved that the May 2016 claims from the Building Fund, in the amount of $22,539.30 be approved as presented. Anderson seconded the motion. There was no discussion. Voting results were: For Motion-8; Against Motion-0; Other-1. Motion carried.

APPROVAL OF MINUTES FROM THE APRIL 11, 2016 SCHOOL BOARD MEETING

Magnusson moved to approve the minutes from the April 11, 2016 board meeting as presented. Anderson seconded the motion. There was no discussion. Voting results were: For Motion-8; Against Motion-0; Other-1. Motion carried.

STUDENT REPRESENTATIVE REPORT

Student Representative, James Moseman, reported on the happenings at the High School. Moseman reported that 2 of the 3 picnic tables are in place and are being used daily. James reported on several activities that have taken place since the last report. James concluded his report by providing a list of upcoming events and activities.

STANDING COMMITTEE REPORTS

The Buildings and Grounds Committee reported that they did a walk around of the school property to determine projects for the summer. Some of the projects include new carpet at the Sped House and sidewalk repair.

Smith reported that Adhoc meetings are continuing and gave a summary of the meetings. Community meetings will be held sometime in June. Much discussion followed.

APPROVAL OF PROJECT REVIEW COMMITTEE

Superintendent Smith explained that one of the next steps in possible consolidation is to form a project review committee. Possible committee members are: Chamber members David Deemer and Andy Rennerfeldt; faculty members Mike Selk and Kylie Penke; PTO/Booster members Travis Thomsen and Alison Mockenhaupt; community members Bob Moseman and Teresa Schieber; and Board Members Tim Magnusson and Terry Richards. Much discussion followed. Brett Johnson moved for the formation of the Consolidation Review Committee. Schmidt seconded the motion. There was no further discussion. Voting results were: For Motion-8; Against Motion-0; Other-1. Motion carried.

BOARD MEMBER REPORTS

Pille reported that the school has been gifted a barn quilt which was purchased by Dave and Kathy Pearson at the Burt County Fair Foundation auction. Student Council will be in charge of finding an appropriate place to display it.

Thiele congratulated Mrs. Bland and her family on the birth of their new son.

ADMINISTRATIVE REPORTS

Elementary Principal Jess Bland reported that NeSA testing has been completed. Results will be embargoed until sometime this summer. Mrs. Weitzenkamp, Mr. Brand and Mr. Smith will be attending Canvas training in Colorado in July. Thirty-seven children have signed up for preschool. Our class size is limited to 34 so we are applying for a waiver with Head Start to increase our class size to 37. Mrs. Bland reviewed the teaching assignments for 2016-2017: Preschool – Megan Unwin; Kindergarten – Marla Slaughter; 1^st Grade – Nancy Wonka and Jen Anderson; 2^nd Grade – Tammy Case and Lindzie Munderloh; 3^rd Grade – Sharon Loftis and Heidi Johnson; 4^th Grade – Kris Reinert and Lana Hagedorn; 5^th Grade – Katie Doggett and Stef Weitzenkamp; 6^th Grade – Aaron Meyer and Lorrie Frank. A list of upcoming events and activities was presented. Current PK-6^th grade enrollment is 257 students, which is the same as last month and up 6 students from last year.

Superintendent Smith presented the Secondary Principal’s report in Mr. Droescher’s absence. He reported current enrollment for the 7^th through 12^th grades at 186 students which is down 1 from last month and the same as last year. NeSA testing has been completed and results will be reported at a later date. The senior class donated time to several projects in both the Craig and Oakland communities. A list of upcoming school activities was provided.

Superintendent Smith provided a list of upcoming Board Member workshops and asked members for plans to attend. Smith reviewed the parking lot bid schedule. He reported that Jensen Heating and Air will start demolition of the existing boiler on May 16^th. Smith reported that he and Julie Ehlers attended an Educators Health Alliance meeting and reviewed some of the new programs they are offering. Superintendent Smith recommended that we pay the sponsors of the summer weight program $10 per hour. The total cost to the district would be $1,200. Several copiers and printers currently under lease will be replaced with more efficient models. A 2-year lease for renting the bus barn has been signed.

There being no further business on the agenda of this meeting, President Thiele adjourned this meeting at 9:52 p.m.

Secretary,

Julie Ehlers

GENERAL FUND
ADE’S PEST CONTROL		$185.00
AMERICAN BROADBAND CLEC		$200.80
ANDERSON HARDWARE		$80.03
ANDY’S QUIK STOP		$147.50
AWARDS UNLIMITED		$33.30
CDW-GOVERNMENT INC		$1,371.65
CITY OF OAKLAND		$1,376.59
COMFORT INN		$201.90
DIETZE MUSIC HOUSE INC		$153.42
DOLLAR GENERAL		$8.50
EAKES OFFICE SOLUTIONS		$159.77
EDUCATIONAL CONSULTING SERVICES		$350.00
EGAN SUPPLY		$3,820.00
FIRST BANKCARD		$1,317.41
FOOD PRIDE		$170.13
FRANK, LORRIE		$29.96
HELENA CHEMICAL CO		$440.55
HOMETOWN LEASING		$1,255.77
INSTRUMENTALIST AWARDS LLC		$187.00
JO-DEL ENTERPRISES		$237.00
K C PARTS		$4,486.52
KSB SCHOOL LAW		$412.50
LEARN2MOVE, LLC		$1,056.68
LUNCHFUND		$1,056.80
MENARDS		$121.83
MEYER, AARON		$28.23
MIDWEST BUS PARTS, INC.		$196.10
NASASP		$39.00
NASSP		$385.00
NCSA		$135.00
NEBRASKA CHORAL DIRECTORS ASSOCIATION		$220.00
NEBRASKA LINK		$1,338.40
NEBRASKA PUBLIC POWER		$3,848.72
O’KEEFE ELEVATOR		$205.00
OAKLAND INDEPENDENT		$438.47
PELAN-JOHNSON, DIANE		$356.25
PENKE, SUSAN		$50.00
PERRY, GETHERY, HAASE & GESSFORD		$3,115.50
PROTEX CENTRAL		$924.00
REVOLVING ACCOUNT		$138.93
SCHERNIKAU, MARK		$78.27
SCHOOL SPECIALTY SUPPLY		$595.97
SMITH, JEFFERY		$169.00
SPORTSMAN LAKE LLC		$750.00
SUPPLYWORKS		$1,090.08
WESTSIDE HIGH SCHOOL		$330.00
		$33,292.53


UNEMPLOYMENT FUND
NEBRASKA UC FUND		$280.00



SCHOOL LUNCH FUND
APPEARA		$199.01
BERNARD FOOD INDUSTRIES INC		$419.32
BRAUNGER FOODS		$3,698.59
CLM GROUP, INC, THE		$387.00
FOOD DISTRIBUTION PROGRAM		$155.61
FOOD PRIDE		$182.79
FRICKENSTEIN PUMPING & PORTABLES		$326.00
HILAND DAIRY FOODS COMPANY,		$3,473.07
PEGLER SYSCO		$4,536.39
STROMQUIST, PAULA		$67.00
	$13,444.78


BOND FUND
BOK FINANCIAL		$82,688.75



BUILDING FUND
DLR GROUP		$21,289.30
PRO TRACK AND TENNIS, INC		$1,250.00
				$22,539.30


QUALITY CAPITAL PURPOSE UNDERTAKING FUND
FIRST NATIONAL BANK FREMONT			$81,359.12

Filed under News Tagged with Karr Tuckpoint, meeting minutes, Oakland-Craig Board of Education

Village of Decatur Meeting Minutes

April 26, 2016 Leave a comment

The Board of the Village of Decatur met in a Public Meeting followed by Regular Session at 4:30 P.M. at the City Hall on April 14th, 2016. Visitors signing in Alta Wolf with Lyons Mirror Sun, Dale Wolf, Justin Smith, Chelsey Dunning, Nico Hardeman, Ellen Olson, John Wilson with Nebraska Extension. Not Signing in Kelly Murphy

Kellogg informed the public of the Open Meeting Act posted.

1) Public Meeting Called to Order by Chairman Kellogg

Roll Call: Anderson-Gatewood-y, Kellogg-y, Siecke-y, Tolby-y

Kellogg opened the public hearing at 4:30 for the rezoning of Lots 21-28 Block 22

There was discussion about the rezoning. Kelly Murphy was concerned about if the business doesn’t work out what would go in its place. Kellogg voiced that the neighbors haven’t had a chance to voice their concerns. Anderson explained that was done at the public hearing with the planning commission and that is when people were able to voice their opinion. Alta spoke that she was for Jack having the business. Siecke made a motion to table the zoning until next meeting 2nd by Gatewood

Roll Call Anderson, Kellogg, Tolby, Gatewood, and Siecke all voted Yes

Public Meeting Closed at 4:55

2) Regular Meeting Called to Order by Chairman Kellogg @4:55

Roll Call: Anderson-y, Gatewood-y, Kellogg-y, Siecke-y, Tolby-y

3) EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING:

All present

4) Agenda and minutes of the previous month’s meeting received:

Roll Call: Anderson-y, Gatewood-y, Kellogg-y, Siecke-y, Tolby-y

5) Approval and/or correction and suspended reading of the previous month minutes.

Roll Call: Anderson-y, Gatewood-y, Kellogg-y, Siecke-y, Tolby-y

6) REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES:

1) Police

Anderson made a motion to have Walker Lane repair the air conditioner 2nd by Gatewood

Roll Call Kellogg, Tolby, Siecke, Gatewood and Anderson all yes.

Anderson made a motion to have the Ordinance that Police Chief has been working on revised to fit our Village. 2nd by Gatewood

Roll Call Kellogg, Tolby, Siecke, Gatewood and Anderson all yes.

2) Lights: Monthly Report- Gatewood would like to raise the late fee from $10.00 to $15.00. Gatewood made a motion to raise the late fee to $15.00 starting in May. 2nd by Siecke

Roll call- Anderson, Kellogg, Tolby, Gatewood and Siecke voted yes.

3) Water & Sewer: Monthly Report Anderson reported that the filters have been welded and it will be back on line next week.

4) Parks: Monthly Report- Tolby reported March Park collections $299.30, Siecke stated that he, Tolby and Lynn went down to the boat ramp and they decided that they will pour concrete down at the ramp.

5) Streets: Monthly Report- Income from city sales tax for January $4,997.79.

Anderson made a motion to let Siecke get 2 bids for rock to build a base on Methodist Road and Farrens Road. 2nd by Gatewood. Kellogg, Tolby, Siecke, Gatewood and Anderson voted yes.

7) OLD BUSINESS
1) Budget Billing

2) Curb-side recycling

Siecke stated that we needed to do mass mailing to inform citizen’s of both Budget Billing and Curb-side. Siecke said that it would cost around $147.00 to send out the mailings.

Siecke made a motion to mail out information about Budget Billing and curb-side recycling with this month’s utility bills. 2nd by Tolby

Roll Call Kellogg, Anderson, Gatewood, Siecke, and Tolby voted yes

8) NEW BUSINESS

Fish Grinder at fish cleaning station- The estimate for the fish grinder came in at $4535.71 plus freight. Gatewood checked with the Game and Fish and there is no money out there to help us out. Siecke had also checked with Steve Dye and the Corp of Engineers has not money either. Siecke made a motion to purchase the fish grinder 2nd by Tolby

Roll Call- Anderson, Gatewood, Kellogg, Siecke and Tolby voted yes

Siecke made a motion that we approve a plaque to honor the Eagleton’s to be placed at North Park with the Village Board having final approval on the design. 2nd Gatewood

Roll Call Kellogg, Tolby, Anderson, Siecke, and Gatewood voted yes

Anderson read out the other bids for the cost of the new mower.

Most of the others would not take our trade in.

Anderson made a motion that we go with the SCAG Cheetah with the 72″ deck from Mels Small Engine in the amount of $6,804.00. 2nd by Gatewood

Roll Call Kellogg, Tolby, Siecke, Anderson and Gatewood voted yes

Street Cleaner Bid- Came in at $1,500.00 and that he would like to do the cleaning at night when there are no cars on the streets. Siecke stated that the streets need to be painted this year also. Anderson made a motion to accept the bid of $1,500.00 for street cleaner to come as soon as he can.

Roll Call Kellogg, Tolby, Siecke, Anderson and Gatewood Voted Yes

10) ANNOUNCEMENTS

The next Town Hall Meeting will be April 25th Monday at 7 PM at the Sears Center.

Next Board meeting will be on May 12, 2016 at 4:30 here at City Hall

11) APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

1) Claims preapproved by Gatewood and Tolby

2) Motion to Approve the Claims as Submitted

Siecke 2nd Gatewood

Roll Call: Anderson, Gatewood, Kellogg, Siecke, and Tolby Voted Yes.

Are there any questions from the audience?

13) MOTION TO ADJOURN THE REGULAR MEETING

Siecke 2nd Gatewood

Adjournment Time: 8:06 PM

Ann Chytka Village Clerk / Decatur

These minutes are not part of the official record. A complete copy is available at the Clerk’s Office or on our FaceBook page (Village of Decatur). The official minutes are not yet approved

Filed under News Tagged with city hall, meeting minutes, Village of Decatur

Village of Decatur Meeting Minutes

March 21, 2016 Leave a comment

The Board of the Village of Decatur met in a Regular Session at 4:50 P.M. at the City Hall on March 10th, 2016. Visitors signing in Phyllis Mitchell with Relay For Life, Jaccie Uehling with Relay For Life, Cathy Sears with Alumni, Pam Nelsen with Alumni, Darien Beatty, Greg Beatty, Justin Smith, David Malloy, Jim Phelps, Luke Dunning, Nico Hardemen.

1) Regular Meeting Called to Order by Chairman Kellogg

Roll Call: Gatewood-y, Kellogg-y, Siecke-y, Tolby-absent

2) Agenda and minutes of the previous month’s meeting received:

Roll Call: Gatewood-y, Kellogg-y, Siecke-y

3) Approval and/or correction and suspended reading of the previous month minutes.

Roll Call: Gatewood-y, Kellogg-y, Siecke-y

4) EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING:

Gatewood made a motion to excuse Tolby 2nd Siecke

Kellogg-y, Gatewood-y, Siecke-y

5) OATH OF OFFICE:

Lance Anderson read: OATH OF OFFICE

STATE OF NEBRASKA )

) SS:

COUNTY OF BURT )

I, Lance Anderson, do solemnly swear that I will support the constitution of the United States and the constitution of the State of Nebraska, against all enemies, foreign and domestic; that I will bear true faith and allegiance to the same; that I take this obligation freely, without any mental reservation or for purpose of evasion; and that I will faithfully and impartially perform the duties of the office of Board of Trustees according to law, and to the best of my ability. And I do further swear that I do not advocate, nor am I a member of any political party or organization that advocates the overthrow of the government of the United States or of this State by force or violence; and that during such time as I am in this position I will not advocate nor become a member of any political party or organization that advocates the overthrow of the government of the United States or of this State by force or violence, so help me God. Lance Anderson(signed)

Subscribed and sworn by the above named Lance Anderson before me this 10th day of March, 2016. Witness my hand and official seal.

Ann Chytka/ Village Clerk(signed)

Officer administering oath

6) REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES:

1) Police: Monthly Report- Chief Smith reported 20 warnings, 6 Citations, 14 Incident reports, 2 arrests, we have collected one of the grants that we turned in for $500.00 and then we will be receiving another grant for $441.00. Chief Smith wanted to let the people of Decatur to know that any violations of ordinances will be forwarded to the city attorney and there will be a $48.00 court cost added.
2) Lights: Monthly Report- Tenant VS Owner Delinquent Utility Bills, Cheryl reported that we had an incident where there was a light bill that was not paid by the renter and before they new renter can have lights on the owner needs to pay the bill. Cheryl agreed to accept 1/2 of the bill. There was discussion among the board. Anderson made a motion that we have our city attorney look at it and see if we need a document or just use the ordinance if we need a documents he can do that also. 2nd by Gatewood

Roll Call Kellogg-y, Siecke-y, Anderson-y, Gatewood-y.

Letter from Burt County Public Power. Cheryl read a letter from Burt Country Public Power stating sorry in the confusion about the 2 letters received but that the increase for the delivery of power is going up 1.16%. That the letter we received stating that it was going up 2.6% was sent to us in error.
3) Water & Sewer: Monthly Report- Lance gave the report he stated that we need 2 new filters and that it needs to be put on the budget for next year. Kellogg stated that we need to apply for grants.

Clerk reported that she has been in contact with NENEDD and there are grants available but we need to get the surveys out and back.
4) Parks: Monthly Report- Park Rates currently $16.00 and tents are $11.00. Starting April 1st we will start having to pay a 3% lodging tax for the camp ground. Siecke made a motion to raise park rates for camp pads to $18.00 and tents will be raised to $12.00. Rates will go into effect April 1st, 2016. 2nd by Gatewood. Roll Call Kellogg-y, Anderson-y, Siecke-y, Gatewood-y.

5) Streets: Monthly Report- Income from city sales tax for December $3,105.82. Siecke stated that we need to purchase millings. Millings will be used down at Riverview turn around. Anderson made a motion that we get 6 tons of millings and get the asphalt we need to patch the holes. 2nd by Gatewood Roll Call Siecke-y, Kellogg-y, Anderson-y, Gatewood-y. Anderson brought up the alley between the church and the bar and how it needs to be fixed. Siecke stated that Larry is aware of it.
6) Recycling Report: Recycling is in the process of being hauled to Tekamah and we made $557.73 from October’s haul. Anderson asked about the curb-side recycling. Siecke said that it was tabled because not only a few showed interest in it.

7) OLD BUSINESS

8) NEW BUSINESS

1) Alumni- Cathy Sears and Pam Nelsen came to the table. Cathy asked if the Alumni could put some put a cabinet in the hall basement to display the plaques from Decatur School. She advised this is the last of the things they have from the old trophy case. Siecke moved to allow the alumni to install a cabinet to display the plaques from the school. 2nd Gatewood Roll Call- Anderson-abstained, Kellogg-y, Siecke-y, Gatewood-y

2) Dave Malloy- Tapping into water. Dave came to the table and requested the village get him a waterline to his property. The cost for the pit is $350.00. Dave stated he will be in to make the payment on Friday.

3) Clean up day- Kellogg stated we need to come up with a date. Clerk stated that she has contacted Carrier Container who we used last year. They are available to bring 4 dumpsters on April 16th at the cost of $720.00. The containers will be on site for Saturday only. Gatewood asked if she could have high school students volunteer on clean up day. It was agreed it was a good idea. Anderson said that we need to get help for the day.

4) Nico Hardeman- Came to the table with 2 concerns, one is the property on that he is cleaning up the property, he was also upset that his wife and bank received letters. Siecke explained that they were on property so they needed to receive the letters. Nico asked if the rezoning was going to happen tonight? Kellogg advised not tonight.

5) Jaccie Uehling – Relay for Life June 10th Jaccie came to the table and said that Decatur is where Relay for Life will be on June 10th. She asked if she could rent 5 camp spots for that Friday night. Uehling stated that every year there is a tree donated to the place where the Relay for Life is held.

6) Cheryl- Junk Properties she said that she is just wishing the clean-up would move faster. Clerk said that we still have to have the properties inspected. We are waiting on the requests that we have out. Smith came to the table and said that he has been calling for bids for the demolition he has talked to 4 different companies. She wanted to thank Jack Quinn for cleaning up his property. It was discussed amongst the board that we need to have the community and business owners come together. It was decided that we have a Town Hall meeting on Tuesday March 22nd, at 7 PM and it will be held at the Sears Center. This meeting will not be about the past. It will be on how we can move forward for the future of Decatur.

7) Zoning Commissioner / Building Inspector- Kellogg stated that there is a problem at the north end of town that is in violation. She is not sure how it needs to be dealt with, is it the zoning commissioner or by the police department. Anderson thought that the zoning commissioner and police should go up and talk with her and have her give us a date on when this can be resolved.

Then they moved on and discussed another property up on the north side, Cheryl is going to do some checking on it.

Anderson stated that he wants to hear from our attorney that these properties are in violation.

8) Red Barn- Kellogg stated that we need to set a date of the annual Red Barn Clinic. Kellogg asked the clerk to set up the date so we can inform the community

9) Vacation request- Clerk requested vacation for 3-11-2016, and May 26,27,&31. Board members did not have a problem with the clerks request.

9) CORRESPONDENCE

1) Patty Plugge emailed and wanted some feedback on what interests we had what we would like to learn about.
10) ANNOUNCEMENTS

Next Board meeting will be on April 14, 2016 at 4:30 here at City Hall

11) APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

1) Claims preapproved by Gatewood and Siecke

2) Motion to Approve the Claims as Submitted

Siecke made a motion to approve the claims as submitted. 2nd Gatewood

Roll Call: Anderson-y, Kellogg-y, Siecke-y, Gatewood-y

Are there any questions from the audience?

12) MOTION TO ADJOURN THE REGULAR MEETING

Gatewood 2nd Siecke
Adjournment Time: 6:39 PM

__________________________________

Loretta Kellogg / Chair

_______________________________________

Ann Chytka / Village Clerk

Filed under News Tagged with meeting minutes, police report, Village of Decatur

Oakland-Craig School Board December Meeting Minutes

January 27, 2016 Leave a comment

The regular monthly Board of Education meeting was held Monday, December 14, 2015 in the Board Meeting Room in the Elementary Building. Administrators present were Superintendent Smith, Secondary Principal Droescher and Elementary Principal Bland. President Thiele called the meeting to order at 8:01 p.m. and noted the Nebraska Open Meetings Law. Notice of this meeting was properly posted and/or published by advance Public Notice in accordance with Board Policy #2008 with notice and advance agenda given to the President of the Board and all members prior to the meeting date.

ROLL CALL

Roll Call was called with the following members present: Anderson, Brett Johnson, Kiley Johnson, Magnusson, Pille, Ray, Richards, Schmidt and Thiele.

APPROVAL OF AGENDA

Pille moved that the agenda be approved as presented. Magnusson seconded the motion. There was no discussion. Voting results were: For Motion-9; Against Motion-0; Other-0. Motion carried.

REGULAR AGENDA

President Thiele welcomed 7 visitors.

RECOGNITION OF STATE RUNNER-UP FOOTBALL TEAM

The Board recognized the football team for their success in earning the State Runner-up trophy. Connor Thiele, Bob Gatewood, Reid Fuerhoff and Cody Mace presented the Runner-Up trophy to President Thiele and the Board.

CURTIS JOHNSON ON PARKING LOT AND HIGH SCHOOL BUILDING ASSESSMENT

Curtis Johnson from DLR presented on several items. He reported that repairs to the back splashes in the elementary will take place over Christmas break and the paint issues will be addressed this summer. He presented is cost estimates for paving the north parking at the elementary. He also gave a presentation regarding an assessment of the high school building.

SCHEMMER HIGH SCHOOL BUILDING ASSESSMENT

Superintendent Smith reported that he had received a bid from Schemmer for an assessment of the high school building. Lengthy discussion followed. Ray moved to hire DLR to access the current High School to assist in future planning at a cost not to exceed $16,000.00. Anderson seconded the motion. Voting results were: For Motion-5; Against Motion-4 (Richards, B. Johnson, Schmidt and Magnusson); Other-0. Motion carried.

DISCUSSION AND POSSIBLE ACCEPTANCE OF FRIENDS OF OAKLAND FOUNDATION GRANT IN THE AMOUNT OF $18,500 TO BE USED FOR CEMENT IMPROVEMENTS MADE TO THE PARKING LOT

Pilled moved to accept the $18,500 grant from the Friends of Oakland Foundation to be used toward concrete improvements to the parking lot. K. Johnson seconded the motion. Smith explained that we will need to pay for the engineering costs of the parking lot. The Friends of Oakland Foundation grant would be used to pay a portion of the concrete costs. The Board expressed their thanks to the Friends of Oakland Foundation for its generous grant. Voting results were: For Motion-9; Against Motion-0; Other-0. Motion carried.

APPROVAL OF DECEMBER 2015 CLAIMS FROM THE GENERAL FUND

Ray moved that the December 2015 claims from the General Fund, in the amount of $87,829.37 be approved as presented. Magnusson seconded the motion. There was no discussion. Voting results were: For Motion-9; Against Motion-0; Other-0. Motion carried.

APPROVAL OF DECEMBER 2015 CLAIMS FROM THE BUILDING FUND

Ray moved that the December 2015 claims from the Building Fund, in the amount of $29,409.43 be approved as presented. K. Johnson seconded the motion. There was no discussion. Voting results were: For Motion-9; Against Motion-0; Other-0. Motion carried.

APPROVAL OF DECEMBER 2015 CLAIMS FROM THE QUALIFIED CAPITAL PURPOSE UNDERTAKING FUND

Ray moved that the December 2015 claims from the Qualified Capital Purpose Undertaking Fund (QCPUF), in the amount of $52,355.00 be approved as presented. Pille seconded the motion. There was no discussion. Voting results were: For Motion-9; Against Motion-0; Other-0. Motion carried.

APPROVAL OF DECEMBER 2015 CLAIMS FROM THE LUNCH FUND

Ray moved that the December 2015 claims from the Lunch Fund, in the amount of $14,913.15 be approved as presented. Pille seconded the motion. There was no discussion. Voting results were: For Motion-9; Against Motion-0; Other-0. Motion carried.

APPROVAL OF THE MINUTES FROM THE NOVEMBER 9, 2015 SCHOOL BOARD MEETING

Pille moved to approve the minutes from the November 9, 2015 School Board meeting, as presented. Anderson seconded the motion. There was no discussion. Voting results were: For Motion-9; Against Motion-0; Other-0. Motion carried.

BOARD MEMBER REPORTS

Pille, K. Johnson, Magnusson and Thiele reported on some the sessions they attended at the NASB/NASA State Educational Conference. They also expressed their gratitude to the district for allowing them to attend this conference.

STANDING COMMITTEE REPORTS

The Ad Hoc Committee met Tekamah-Herman on December 9^th. Richards and Superintendent Smith reviewed several items discussed at this meeting.

Schmidt reported that the Negotiations Committee met with the teachers. The negotiated agreement has been signed by the teachers. Details will be discussed later in Executive Session.

POLICY REVIEW, REVISION AND ADOPTION

Pille moved to approve the revised Policy 1003 “Mission Statement” with the new mission statement “Inspire and prepare to lead and serve through educational excellence. STUDENTS – STAFF – COMMUNITY”. K. Johnson seconded the motion. There was no discussion. Voting results were: For Motion-9; Against Motion-0; Other-0. Motion carried.

POLICY REVIEW, REVISION AND ADOPTION

Schmidt moved to approve the review of the following policies: 1001 “General Policy Statement”; 1002 “Creation and Amendment of Board of Education Policies”; and 1004 “Distribution of Policies”. Pille seconded the motion. There was no discussion. Voting results were: For Motion-9; Against Motion-0; Other-0. Motion carried.

DISCUSSION AND POSSIBLE APPROVAL OF ELEMENTARY PHONE BIDS

Mr. Smith reviewed the bids he received from AC Technologies, Quality Telecom and Business Communications Systems for a new phone system in the elementary building. Much discussion followed. Schmidt moved to approve the purchase of a new phone system in the elementary building from Business Communications Systems at a cost not to exceed $7,600.00. Pille seconded the motion. There was no additional discussion. Voting results were: For Motion-9; Against Motion-0; Other-0. Motion carried.

DISCUSSION AND POSSIBLE APPROVAL OF HIGH SCHOOL PHONE BIDS

Mr. Smith reviewed the bids he received from AC Technologies, Quality Telecom and Business Communications Systems for a new phone system in the high school building. Schmidt moved to approve the purchase of a new phone system in the high school building from Business Communications Systems at a cost not to exceed $7,600.00. Richards seconded the motion. There was no discussion. Voting results were: For Motion-9; Against Motion-0; Other-0. Motion carried.

ADMINISTRATIVE REPORTS

Mrs. Bland reviewed the AQuESTT raw classifications. Principal Bland then passed out copies of the External Review that was completed on December 1^st. One of the items that impressed the External Review Team was how our high school is using the technology that we currently have. Mrs. Bland reported that the elementary received an additional $4,000 FOOF Grant to help update technology. She thanked the family of Jim Anderson and FOOF for this generous grant. Data Team meetings will continue on December 16^th. The elementary Christmas program was held on December 10^th. It was very well attended. Mrs. Bland thanked Mrs. Blanc and Mr. Bohn for the wonderful job they did on the program. Mrs. Bland ended her report with current Pre-K through 6^th grade enrollment of 247 students, which is the same as November.

Secondary Principal Droescher reported current 7-12 grade enrollment at 185 students, the same as last month and down 7 from December 2014. Mrs. Blanc attended All-State Music festivities with 4 All-State Choir participants: Ben Ward, Spencer Anderson, Shanda Fujan and Jesse Wallerstedt. The One Act Play performance placed 3^rd at Conference and 3^rd at Districts. Several students received individual honors. The Ed Quest scholarship and financial aid presentations to the juniors, seniors and their parents have been held. The Junior/Senior High Christmas program is December 15^th. Semester exams will be on December 17^th and 18^th. He also reported that 17 students are out for boys’ basketball, 17 for girls’ basketball and 13 for wrestling. A listing of upcoming assemblies, field trips and activities was provided.

Mr. Smith reminded the Board of the upcoming NASB Legislative Issues conference on January 31^st and February 1^st. He thanked the Board for allowing him to attend the NASB State Conference along with Tim, Pete, Lyle and Kiley. The CAT 6 line will be installed in the high school during Christmas Break. He concluded his report by reminding the Board of the Board Administrator Retreat December 16^th in the Board meeting room.

President Thiele then stated the following: “The next item on the agenda is the evaluation of the job performance of the Superintendent. In my opinion, the discussion of this matter in closed session is necessary to prevent the needless injury to the Superintendent’s reputation. Superintendent Smith, do you have any objection to us evaluating your job performance in closed session or are you requesting that the board consider this matter in open session?” Superintendent Smith responded that he approved of his evaluation being conducted in closed session.

Schmidt moved to enter into executive session at 11:20 p.m. to evaluate the Superintendent’s job performance to prevent needless injury to his reputation in compliance with the law. Pille seconded the motion. There was no discussion. Voting results were: For Motion-9; Against Motion-0; Other-0.

Pille moved to resume regular session at 11:58 p.m. K. Johnson seconded the motion. There was no discussion. Voting results were: For Motion-9; Against Motion-0; Other-0.

There being no further business on the agenda of this meeting, President Thiele adjourned this meeting at 11:58 p.m.

Secretary

Julie Ehlers

GENERAL FUND
ACTIVITY		$45.00
ADE’S PEST CONTROL		$185.00
ADVANCED		$375.00
AMAZING PIZZA MACHINE, THE		$50.00
AMERICAN BROADBAND CLEC		$203.81
ANDERSON HARDWARE		$238.15
ANDERSON HARDWARE		$93.99
BLACK DIAMOND ELECTRONICS		$1,268.21
BLAND, JESSICA		$81.32
BRASE ELECTRICAL CONTRACTING		$542.06
CDW-GOVERNMENT INC		$2,151.02
CENTRAL VALLEY AG		$2,107.97
CHRISTENSEN ELECTRIC LLC		$381.42
CITY OF OAKLAND		$776.86
CONTINUUM RETAIL ENERGY SERVICES		$445.14
COURTYARD BY MARRIOTT		$1,408.05
CW SUTER & SON, INC.		$1,154.00
DIETZE MUSIC HOUSE INC		$84.34
DONNA’S CATERING		$600.00
DROESCHER, RUSTY		$90.95
EAKES OFFICE SOLUTIONS		$6,080.02
EDUCATIONAL CONSULTING SERVICES		$550.00
EKBERG, PAUL		$337.05
ENVIRONMENTAL SERVICES, INC.		$1,069.44
ESU 2		$38,779.63
FIRST BANKCARD		$2,259.68
FOOD PRIDE		$129.24
GERALD GROENE		$15.00
HARRIS		$650.52
HOLIDAY INN-KEARNEY		$171.90
HOLMQUIST LUMBER		$180.52
HOMETOWN LEASING		$1,255.77
HUGHES, CHRISTOPHER		$550.00
JACOBSEN, BRAD		$69.55
JELINEK ACE HARDWARE		$7.99
JO-DEL ENTERPRISES		$472.00
K C PARTS		$330.74
KSB SCHOOL LAW		$907.50
LEARN2MOVE, LLC		$997.78
LUNCHFUND		$845.40
MIDAMERICA ADMINISTRATIVE		$45.82
MIDWEST BUS PARTS, INC.		$522.30
MOLES, JACK		$128.40
MORROW, DAVIES & TOELLE, PC		$6,100.00
NEBRASKA COUNCIL OF SCHOOL ATTORNEYS		$80.00
NEBRASKA DEPARTMENT OF EDUCATION		$84.00
NEBRASKA LINK		$669.20
NEBRASKA PUBLIC POWER		$4,395.51
NETHERLAND BULB COMPANY		$24.95
O’KEEFE ELEVATOR		$980.47
OAKLAND INDEPENDENT		$175.00
ORKIN PEST CONTROL		$1,879.73
PENKE, KYLIE		$22.94
POPPLERS MUSIC		$12.14
RAABE, KAY		$32.10
REVOLVING ACCOUNT		$611.99
ROKUSEK, CONNIE		$40.13
SCHERNIKAU, JUDY		$7.50
SECOND STREET STATION		$15.00
SIMPLEXGRINNEL		$453.00
SMITH, JEFFERY		$14.98
SUPPLYWORKS		$2,920.26
SWEET, DALLAS		$296.93
TSA TEAMS		$375.00
		$87,829.37


SCHOOL LUNCH FUND
APPEARA		$190.65
BRAUNGER FOODS		$2,524.60
FOOD DISTRIBUTION PROGRAM		$2,396.75
FOOD PRIDE		$134.61
HILAND DAIRY FOODS COMPANY		$3,338.06
PEGLER SYSCO		$6,275.51
STROMQUIST, PAULA		$52.97
		$14,913.15


BUILDING FUND
APPLE INC		$2,400.00
CDW-GOVERNMENT INC		$26,684.43
CITY OF OAKLAND		$325.00
		$29,409.43


QUALITY CAPITAL PURPOSE UNDERTAKING FUND
FIRST NATIONAL BANK FREMONT		$52,355.00

Filed under News Tagged with meeting minutes, Oakland-Craig School Board, regular agenda

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Village of Decatur Meeting Minutes

Village of Decatur Meeting Minutes

Oakland City Council Meeting Minutes

Motion by Mockenhaupt, seconded by Blanc to add President Denise Gilliland to the First National Northeast Bank bank account signature cards. All answered Yes on roll call.

Oakland City Council June Meeting Minutes

M. Johnson made a motion to accept the warrents. G. Mockenhaupt seconded and all council voted AYE

Oakland-Craig Board of Education July 11 Minutes

Village of Decatur Meeting Minutes

Oakland-Craig Board of Education May Minutes

Village of Decatur Meeting Minutes

Village of Decatur Meeting Minutes

Oakland-Craig School Board December Meeting Minutes

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Motion by Mockenhaupt, seconded by Blanc to add President Denise Gilliland to the First National Northeast Bank bank account signature cards. All answered Yes on roll call.

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M. Johnson made a motion to accept the warrents. G. Mockenhaupt seconded and all council voted AYE

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