Village of Decatur Meeting Minutes

VILLAGE OF DECATUR

REGULAR BOARD MEETING

AGENDA

JUNE 9TH, 2016 @ 4:30 PM

 

The Board of the Village of Decatur met in a Public Meeting followed by Regular Session at 4:30 P.M. at the City Hall on June 9th, 2016. Visitors signing in Alta Wolf with Lyons Mirror Sun, Justin Smith, Cindy Brown, Judy Connealy with Foundation, Jaime Bacon with BCIA, Darien Beatty, Greg Beatty, Jenny Penny with Foundation and Tim Slaughter.

 

1)         Regular Meeting Called to Order by Chairman Kellogg

Roll Call: Anderson__Here__ Gatewood__here___, Kellogg_here____, Siecke _here_____, Tolby _here____

 

2)        Agenda and minutes of the previous month’s meeting received:

Roll Call: Anderson- yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

 

3)        Approval and/or correction and suspended reading of the previous month minutes.

Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

 

4)        EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING:

 

Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

 

 

5)         REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES:

 

1)         Police: Monthly Report-Justin Smith came to the table. The Decatur Police Department is continuing to work with the State of Nebraska to get more signage and to get people to slow down when coming into our community. In addition, we have sent in permit requests for these signs along with peddler permit signs to be posted at the entrances to the village.
We are also actively searching for certified law enforcement officers who would like to come work part time for the Decatur Police Department.
We need to update our office 365 software which has expired. This has a cost of $69.99

The ending report is that the police department has had:

__15_ New incident reports since the last board meeting.
__08_ Traffic Citations
__15_ Traffic Warnings
__04_ Accident Reports

 

We also had JP Sparks resigned.

Siecke made a motion to buying the software and Gatewood 2nd

 

Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes
2)         Lights: Monthly Report-Cheryl said that we got a bid to put a light on the south end of town. The bid       from REA is 1500.00.

Anderson made a motion to purchase the 2 lights from REA for the south Broadway Gatewood 2nd

Roll Call: Anderson-yes Gatewood-yes, Kellogg-abstained, Siecke-yes, Tolby-yes

Motion Carried

3)         Water & Sewer: Monthly Report- Anderson stated sewer line is broke with a discharge of grey water and we have a temporary fix. We need to put down a brim and pipe. It is looking at $4500 to fix it.

Siecke made a motion to hire P &L to fix the sewer line Gatewood 2^nd

                                   

                           Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Motion Carried
4)         Parks: Monthly Report- Income for May $4,839.00, Cindy requested gloss to put on the bathroom floors and the board decided to wait to see how the floor wears. The fish grinder is being modified to fit. Cheryl took a trash can down to the park at Beck Park. With the picnic tables someone has offered to put the board on if the Village buys the boards. Gatewood stated that we should put the Go Fund Me on the Alumni’s Facebook page.
5)         Streets: Monthly Report- Income from city sales tax for March $4235.53. Siecke stated that the 3          patches have been done. We have got some bids on the street patches 10^th street from the highway to the top            of the hill is $21,000 11^th street from main street to the highway is $16,300. If we went through with this I was             hoping we could pay with half of this year’s budget and half of next year’s budget. Those streets are in serious            need of attention! Also talking about funding we got some information about funding through Nebraska State     Revolving Fund and you submit everything online. You can apply every year. Anderson asked why all the            sales tax goes into the streets. Kellogg stated that it was decided by the board. Anderson thinks that we        should have it in the general fund so it can be used for all repairs that need to be done. Kellogg stated that we            had no funds in the streets and our streets needed to be fixed and that was the way to get the funds in the            account.

 

6)         Recycling Report: Recycling is needing to be hauled to Tekamah- Clerk stated we have hauled some        but we need to have the rest hauled. I talked to the guy at Tekamah said he would come up and take some         recycling down, but we haven’t heard back from him. We are interested to see what it would cost. Cindy    Brown stated that there are full boxes that need to be moved down. Kellogg stated that it has looked nice            every time she has been down there.

 

6)        OLD BUSINESS

1)        Greg Beatty- Rezoning Lots 18-20 Block 22- Greg came to the table. Kellogg asked what it meant to       Greg to have his property rezoned. Beatty stated that he felt that it should have been done with the other         properties that were changed. Kellogg asked if there was something that he wanted to do and Beatty said he        was going to do the same thing he was doing now. Kellogg stated that if she had been here we could have             opened it up because it has been through the planning commission and through all the steps. I feel we need to      decide if the rest of the block should be zoned commercial or not. Siecke stated we need to address it one way   or another to decide whether it should be rezoned or not.                          

Siecke Motion to rezoning lots 18-20 Block 22 and 2^nd by Gatewood

Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Motion Carried

 

2)        Hiring of Minors- Siecke stated that that we talked about hiring a teenager to mow and weed eat.             Anderson asked how many applications we had and the clerk 2 and said they are in the office. Anderson made             a motion to go into executive session to review the applications. Siecke 2^nd the motion.

Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

5:32

Siecke Motion to come out of executive session at 5:58 and Gatewood 2^nd the motion

Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Kellogg stated that they went into executive session to look over applications and have decided to hire Trent       Gatewood to run the mower and weed eater and anything else that is asked of him.

Siecke motioned to hire Trent Gatewood as a seasonal worker at minimum wage and Tolby 2^nd the motion

Roll Call: Anderson-yes Gatewood-abstain, Kellogg-yes, Siecke-yes, Tolby-yes

Anderson stated there are no set hours per week it may vary the max hours is 40 hours a week. Starting   Monday June 13, 2016

Motion Carried

 

3)        Jamie Bacon- Employee Insurance- Bacon came to the table. Board members were given papers from      Jamie Bacon. Based on these two without making any changes to the policy it has gone up about 19%. This             includes all three full time employees. Bacon discussed all the different options for each insurance company.

 

4)        Bids for Repair of Basement- Kellogg talked about the bids for the basement. We have bids from             Boden’s total $10502.00 material and labor at $19000.00 and Thrasher 2896.00 for outside 7992.00 for inside.         Keith Stillman brought in a bid for drywall removal and replace $10660.00. 21150.00 rounded up. Thrasher has a 25 year warranty.

Siecke made a motion to except Thrasher and Stillman and seek to borrow the money from the bank and Gatewood 2^nd   the motion.

Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Caulking all window’s bid from Boden’s $820.00 and for the damaged drain $2500.00 the board decided to          get more than one bid. Table until next month.

5)        Bids for 1986 Chevy Pick-up- One bid came in. Justin Smith with a bid of $150.00.

Gatewood made a motion to except the bid for $150 from Justin Smith and 2^nd by Tolby

Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

Motion Carried

6)        Nate Wright- Bike and Build- If they have tents they can stay at the north park.

Anderson made the motion to allow them to stay at the north park.

7)         NEW BUSINESS

 

1)        Judy Connealy- Future of Decatur- Had to leave early

2)         Dave Malloy- Water main- Not Available

3)        Sign Painter- Kellogg stated that there is a gal that paints the signs. $3 for little signs and $5 for the         big signs. Gatewood stated that we should look to all the other signs and get them all done.

 

4)        Bug Sprayer- Anderson asked if it was put in the budget. Once a week at $600 a week. If we can get      them to start spraying next week. Something done month to month.

Gatewood made a motion to hire the bug sprayer if under $700 a month starting next week and will call in July   and 2^nd by Siecke

Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

 

5)        Town Hall Meeting – Date June 27^th @ 7pm at the Sears Center

6)        Tim Slaughter- Village owned lots- Slaughter came to the table. He talked about bringing more       businesses to our Village.

7)         Burgess Lease- Clerk said the lease agreement coming due. There lease is up June 30, 2016. We need       to all have the lease agreements to look at the agreements.

8)        Senior Center Lease- same with the Sears Center lease is up June 30, 2016 and the board would like to     see the lease agreements before making any agreements.

9)         Employee Title and Job Descriptions- Kellogg calls an executive session.

Siecke made a motion to go into executive session to discuss employee title and job descriptions and 2^nd by         Gatewood

Roll Call: Anderson-yes Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

7:12

Siecke made motion to come out of Executive Session at 8:00pm 2nd Gatewood.

Roll Call: Kellogg-y, Tolby-y, Anderson-y, Siecke-y, Gatewood-y.

 

8)         CORRESPONDENCE

 
9)         ANNOUNCEMENTS

Next Regular Board meeting will be on July 14th, 2016 at 4:30 here at City Hall

 

10)       APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

 

1) Claims preapproved by Gatewood and Tolby, Both denied Omaha Street Sweeping

2) Motion to Approve all the Claims as Submitted

Siecke 2nd  Gatewood

 

Roll Call: Anderson-yes, Gatewood-yes, Kellogg-yes, Siecke-yes, Tolby-yes

 

Are there any questions from the audience?

Block 90 13-17 lots

 

12)       MOTION TO ADJOURN THE REGULAR MEETING

 

Gatewood 2nd Siecke

 

Adjournment Time: 8:07

_____________________________

Chairman

________________________________

Village Clerk