Oakland City Council December Meeting Minutes

Minutes of City Council Meeting

City of Oakland, NE

Regular Meeting

A meeting of the Mayor and City Council of the City of Oakland, Nebraska was convened in open and public session at 5:30 p.m. on December 21, 2015 at the Oakland Auditorium. This was the regular monthly meeting. The meeting was called to order by Mayor Ted Beckner. On roll call, Council members Denise Gilliland, Matt Johnson, Greg Mockenhaupt, and Luke Blanc answered present.

Notice of the meeting was given in advance thereof by the posting of a notice, one of the designated methods for giving notice, as shown by the certification of posting attached to these minutes. Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and City Council.

Mayor Beckner reminded all present of the location of the Open Meeting Laws poster in the back of the Rosen Room and stated that the council would be conducting business in accordance with said law.

The minutes of the November 16^th, 2015 meeting were presented. D. Gilliland made a motion to approve the minutes as presented and L. Blanc seconded. All council members voted AYE.

The treasurer’s report for November 2015 were presented and questions answered. M. Johnson made a motion to accept the treasurer report and G. Mockenhaupt seconded. All council voted AYE.

Tim Adams and Dave Henke from JEO were present to discuss Change Order #1 and Final Application for the Water and Sewer project. M. Johnson made a motion to approve Change Order #1 for Group B. D. Gilliland seconded the motion. All council voted AYE.

850. Johnson made a motion to pay Application No. 1 ,which included the Change order # 1 that was approved, for $123,850.000 .D. Gilliland seconded the motion. All council members voted AYE.
851. Johnson made a motion move and pass Resolution 2015-18,ACCEPTANCE OF THE WORK IN SANITARY SEWER DISTRICT NO. 2015-1. D. Gilliland seconded the motion. All council motioned AYE.

Phil Lorenzen, representative from D. A Davidson, discussed authorization of Bonds for the Water and Sewer project.

1. Gilliland introduced the following Ordinance entited: AN ORDINANCE OF THE CITY OF OAKLAND, NEBRASKA, AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION VARIOUS PURPOSE BONDS, SERIES 2016, OF THE CITY OF OAKLAND, IN THE PRINCIPAL AMOUNT OF NOT-TO-EXCEED NINE HUNDRED FIFTY THOUSAND DOLLARS ($950,000) TO PAY A PORTION OF THE COST OF WATER SYSTEM IMPROVEMENTS CONSTITUTING MAINTENANCE, REPLACEMENT, EXTENSIONS, IMPROVEMENTS AND ENLARGEMENTS OF THE CITY’S EXISTING WATER SYSTEM; TO PAY A PORTION OF THE COST OF IMPROVE­MENTS IN SANITARY SEWER DISTRICT NO. 2015-1; PRESCRIBING THE FORM OF SAID BONDS; PROVIDING FOR THE LEVY OF TAXES TO PAY THE SAME AFTER THE APPLICATION OF OTHER FUNDS AVAILABLE THEREFOR; AUTHORIZING CERTAIN OTHER DOCUMENTS AND ACTIONS IN CONNECTION THEREWITH; PROVIDING FOR PUBLICATION OF THIS ORDINANCE IN PAMPHLET FORM; AND RELATED MATTERS and moved that the statutory rule requiring an ordinance to be fully and distinctly read on three different days be suspended. G. Mockenhaupt seconded the motion to suspend the rules and upon roll call vote, all council members voted AYE. Ordinance 698 was then read by title and G. Mockenhaupt moved for its final passage, which motion was seconded by M. Johnson. All voted AYE.

Kent Steinmeyer present the council with a new skid loader lease agreement. M. Johnson made a motion to approve the new skid loader lease. D. Gilliland seconded the motion.

Patty Plugge, with Burt County Economic Development, was present to describe the details for the new Demolition Project that will be available for the City.

Chief Poland gave the police report and answered any questions the council had.

Bryan Johnson gave the street department report and answered any question the council had.

No action was taken on accepting bids for 100 N Park.

1. Gilliland made a motion to allow the City office to purchase a debit/credit card reader. G. Mockenhaupt seconded the motion. All council member voted AYE
2. Mockenhaupt made a motion to add Colonial Life benefits to the City’s benefit package. L. Blanc seconded the motion. All council members voted AYE.

Mayor Beckner announced that it was time for the annual reorganization of the council and asked for nomination for the position of council president. G. Mockenhaupt nominated Denise Gilliland as council president. Mayor Beckner asked for a vote on the nomination of Denise Gilliland for council president. M. Johnson, G. Mockenhaupt, and L. Blanc voted AYE. D. Gilliland abstained.

1. Johnson made a motion to fill the following boards, standing committees and appointed personnel:

Standing Committee Appointments: Building & Grounds – Luke Blanc,Parks & Recreation – Luke Blanc, Streets & Alleys – Denise Gilliland, Water & Sewer –Matt Johnson, Solid Waste & Recycling – Greg Mockenhaupt, Library – Greg Mockenhaupt

Other Appointments– Northeast Nebraska Solid Waste Coalition – Greg Mockenhaupt

Other Appointments that continue unless otherwise vacated:Clerk/Treasurer – Katie Onken, Municipal Attorney – the firm of Johnson & Mock,Police Chief – Terry Poland, Police Officer – William Findlay, Reserve officers: Jimmy Murphy & John Sparks, Engineer – JEO Consulting Group, Utility Superintendent – Dan Tanksley, Street Supervisor – Bryan Johnson,.Zoning Administrator – Katie Onken, Appoint Margaret Johnson to the Oakland Heights Nursing home board for a term commencing 1/1/2016 for four years.

1. Johnson made a motion to appoint Julie A Ogden from JEO Consulting Group, Inc, as our Street Superintendent. G. Mockenhaupt seconded the motion. All council members voted AYE.
2. Mockehaupt made a motiont to appoint Matt Munderholh from Johnson & Mock as the City Attorney. M. Johnson seconded the motion. All council members voted AYE.

Mayor Beckner announced that the Christmas Party will be held on January 30^th,2016 at the Oakland Golf Club.

2015. Johnson made a motion to allow the Chamber of Commerce to use the auditorium at no charge on Janurary 16^th, 2015. D. Gilliland seconded the motion with all council member voting AYE.
2016. Johnson introduced the following Ordinance 696 entited: AN ORDINANCE OF THE CITY OF OAKLAND, NEBRASKA, TO AMEND CITY CODE SECTION 5-317, INCREASING THE FINE FOR PARKING VIOLATIONS; TO REPEAL

CONFLICTING ORDINANCES AND SECTIONS; TO PROVIDE AN EFFECTIVE DATE. and moved that the statutory rule requiring an ordinance to be fully and distinctly read on three different days be suspended. D. Gilliland seconded the motion to suspend the rules and upon roll call vote, all council members voted AYE.

1. Gilliland introduced the following Ordiance 697 entitled :AN ORDINANCE OF THE CITY OF OAKLAND, NEBRASKA, TO AMEND PORTIONS OF THE CITY’S EMPLOYEE HANDBOOK PERTAINING TO THE TREATMENT OF CERTAIN OVERTIME HOURS AND PAY FOR EMPLOYEES WHO DO SNOW REMOVAL FOR THE CITY; to repeal conflicting ordinances and sections; to provide an effective date. and moved that the statutory rule requiring an ordinance to be fully and distinctly read on three different days be suspended. G. Mockenhaupt seconded the motion to suspend the rules and upon roll call vote, all council members voted AYE.
2. Mockenhaupt made a motion to allow Dan Tanksley to attend the League of Municipalities annual conference. M. Johnson seconded the motion, all council members voted AYE.

Mayor Beckner announced that the council was going into executive session in regards to personnel matters. M. Johnson made a motion to enter executive session at 7:30. G. Mockenhaupt seconded the motion. All member voted AYE.

1. Johnson made a motion to come out of executive session at 7:58 p.m. G. Mockenhaupt seconded the motion. All council members voted AYE.

The bills and warrants were presented to the City Council as follows:

Paper: Oakland Hghts (dent.ins.city) 359.62,Anderson Hardware 377.55,ANDY’S QUIK STOP 427.25, Barco Municipal Products Inc. 209.56,BLACK HILLS ENERGY 238.13,BCBS 19,127.47,Bomgaars Supply Inc. 159.99,Braniff Service 80.00,Burt Co. Sheriff’s Office 30.00,CVA 978.51,Colonial Research 179.20 Data Tech. 3,473.19,DEARBORN 144.53,DHHS DPH 115.00,Egan Supply Company 404.78,Farmer’s Pride 361.94,First Bankcard 241.06,FREMONT ELECTIC INC 1,249.62,Gall’s Inc.222.69,Gene Steffy Chrysler 37,221.00,GRAFIX SHOPPE 1,035.00,HD Supply 2,031.90,Holmquist Lumber 505.26 Ingram Library Services 825.43,INSUREVEST FINANCIAL 500.00,JEO 175.00,Jerri Case 36.64,Johnson & Mock 1,425.00,JONES AUTOMOTIVE 2,937.21, K-C Parts & Repairs 90.80,Lindstrom Repair 100.00,MAXSUR 617.72,Mid Con Systems 645.96,Midwest Lab. 693.50Nebraska Public Health 283.00, Nelson’s Food Pride 98.86, Oakland Independent 79.96,ONE CALL 20.15,PB ELECTRONICS INC 1,505.00,Quality 42.79,R. J. K. Electric 319.50,Railroad Man.176.86,Sargent Drilling 450.00,USA Blue Book 290.83, Verizon Wireless 191.16,WatchGuard 4,820.00,NNSWC 4,132.38,NPPD 7,837.05 Electronic:EFTPS 4,168.05,FIRST NATIONAL BANK- HSA 250.00,Ameritas 927.44, EFTPS 4,057.65,Nebraska Dept.of Revenue 1,108.50,FIRST NATIONAL BANK- HAS 2,280.00,Ameritas 945.43

D. Gilliland made a motion to accept the warrants. M. Johnson seconded the motion and all the council voted AYE.

There being no further business to come before the council, the meeting adjourned at 8:00.

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Ted R. Beckner, Mayor

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Katie K Onken