Village of Decatur Meeting Minutes

Village Board of Decatur Public Hearing for the 1 & 6 year street plan
February 11th, 2016 4:30P.M.

The Board of the Village of Decatur met in a public hearing at 4:30 P.M. at the City Hall on February 11th, 2016. Visitors signing in Jan Merrill with NENEDD, Patty Plugge with Burt Co EDC, Alta Wolf with Mirror Sun, Deb Maryott, Jim Maryott, Peggy Smith Decatur Superintendent, Justin Smith, David Radke with Williams & Co., Tim Slaughter, Greg Meyer, Chelsey Dunning, Jason Troutman, and Jim Webster

 

Siecke made a motion to open the Public Hearing on the One & Six Year Street Plan 2nd by Gatewood. Roll Call Gatewood-y, Kellogg-y, Siecke-y, Tolby- y

Kellogg asked if there were any questions from the audience or Board Members regarding this matter.

Peggy Smith came to the table reviewed Form 9 Summary. Peggy asked what we wanted in our 1 year plan and in our 6 year plan. The Board discussed the list and 10th St : Broadway – 4th Ave, 7th St north of Bridge and 10 Hwy west 900′. Would make up the 1 Year Plan.

Tim Slaughter had a question about Riverview Drive. Siecke informed him that we need to have engineering firm come down and look at the project. Slaughter asked about a bond to put the road in on Riverview.

Another audience member asked if we would be able to put something on the road to make it last longer for Riverview Drive. Peggy stated that what we put down could be used when they go to do the road work.

 

Kellogg asked if there were any more questions from the audience.

Siecke moved to close the public hearing. 2nd by Gatewood

Kellogg asked for Roll Call: Gatewood-y, Kellogg-y, Siecke-y, Tolby- y

Adjourned at 4:50 P.M.

 

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The Board of the Village of Decatur met in a Regular Session at 4:50 P.M. at the City Hall on February 11th, 2016. Visitors signing in Jan Merrill with NENEDD, Patty Plugge with Burt Co EDC, Alta Wolf with Mirror Sun, Deb Maryott, Jim Maryott, Peggy Smith Decatur Superintendent, Justin Smith, David Radke with Williams & Co., Tim Slaughter, Greg Meyer, Chelsey Dunning, Jason Troutman, and Jim Webster

 

1)         Meeting Called to Order by Chairman Kellogg

Roll Call: Gatewood-y, Kellogg-y, Siecke-y, Tolby- y

 

2)        Agenda and minutes of the previous month’s meeting received:

Roll Call: Gatewood-y, Kellogg-y, Siecke-y, Tolby- y

 

3)        Approval and/or correction and suspended reading of the previous month minutes.

Roll Call: Gatewood-y, Kellogg-y, Siecke-y, Tolby- y

 

4)        EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING:

All present

5)         Kellogg stated that we needed to fill the vacant see. Kellogg nominated Lance Anderson

2nd by Siecke

Roll Call : Tolby-y, Gatewood-y, Kellogg-y, Siecke, y

Kellogg stated that he will take the oath of office at our next month’s meeting.

 

5)        REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES:

 

1)         Police: Monthly Report- Smith reported a lot more traffic, there have been 18 warnings, 8 citations written and 7 new criminal cases since the last meeting. Smith stated that we have filed small claims against the previous chief since property was not returned. Also that another prior chief has mailed back property that he had in his possession. He had provided a tracking number for that item.
2)         Lights: Monthly Report- Nothing to report
3)         Water & Sewer: Monthly Report Clerk made a comment that well 3 is back working and that it has passed the 2 tests and it we will switch back to using it this spring.
4)         Parks: Monthly Report- no report
5)         Streets: Monthly Report- Income from city sales tax for November $3,717.74.     Siecke reported that the State of Nebraska will be coming to do some work on the         approach to the bridge and will be laying asphalt on the east side of the bridge. Siecke       asked Peggy Smith if we could coordinate with that project to help reduce the cost to the   village for some of our street repairs. She advised to let her know the they let the bid out.
6)         Recycling Report: Clerk reported that recycling needs to be hauled to Tekamah.   The shed is full. Also stated that Cindy Brown has done a great job keeping up on the     recycling center. Siecke will talk with Larry to figure out how and when to haul to            Tekamah.

 

 

7)        OLD BUSINESS

1) Update on 743 S. Broadway- Siecke gave update that stated he had talked with Matt   Coneally about the property since the county now owns it. Matt took it in front of the           Burt County Board of Supervisors, and once the weather clears up they will get a crew up            here to get the             property cleaned up.

2) Curb-side recycling Clerk stated that 9 people had responded 6 said not interested and 3 said that they would be interested. Clerk had talked with Mayo Sanitation and that           since it is able to be billed separately that in November when it comes up for bid he will    add the cost for curbside recycling for only individuals who would like that service.   Chesley Dunning asked if we would still keep the Recycling Center and it was discussed   and it will remain open for those people who use it. Kellogg asked the clerk to get back             in touch with Mayo and get some more information. Curbside was tabled until more info is available.

 

 

9)        NEW BUSINESS

            1) 1-6 Year Road Plan Resolution

Gatewood introduced the following: Resolution # 146- One and Six Year Street Plan.

 

Kellogg asked the Clerk to read Resolution # 146-One and Six Year Street Plan.

 

Chytka Read the Resolution # 146-One and Six Year Street Plan

RESOLUTION # 146

 

Whereas, Pursuant to L.B. 1302 of the 80th Legislature of the State of Nebraska, a public hearing was held by the Village of Decatur Board for the purpose of drafting a One & Six Year Road Plan to designate specific road and bridge improvements for Decatur Village Roads.

 

Whereas, Legal notice was published in the Burt County Lyons Mirror Sun which is the legal newspaper in the County.

 

Be it Further Resolved, The One & Six Year Road Plans were fully discussed by the Street Superintendent with the Village Board and those present.

 

Now Therefore Be It Resolved by the Decatur Village Board that the One & Six Year Road Plans for Road Improvements in the Decatur Village be approved as presented by the Street Superintendent and as advertised and that such plans be ordered submitted to the State Highway Commission along with other evidence as required by the rules and regulations of the State Highway Commission.

 

APPROVED THIS 11th Day of February, 2016

 

Board of Trustees of the Village of Decatur

 

Trustees voting           Yea-4               Nay-0
______________________________
Chairman

 

______________________________

ATTEST:                                                                                Village Clerk

 

Siecke moved that Resolution # 146-One and Six Year Street Plan be passed

 

Gatewood second the motion

 

Kellogg shall Resolution # 146-One and Six Year Street Plan be passed and adopted by Roll Call:

Gatewood-y, Kellogg-y, Siecke -y, Tolby-y

Motion Carried

2) Patty Plugge with Burt County Economic Development came to the table and             discussed the benefits of becoming a member of the of the Burt County Economic           Development Corporation. She stated that the total investment due for 2016 would be     $2,800 which would be due in 2 payments of $1,400.

Kellogg would entertain the idea of a motion Siecke moved Gatewood 2nd the motion

Roll call Gatewood-y, Kellogg-y, Siecke-y, Tolby-y

Motion Carried

Patty stated that we will need to appoint one or two to represent Decatur board of          directors. They don’t need to be on the board. They             meet once a month the third   Wednesday at 5:00.

3) Jan Merrill with NENEDD came to the table and discussed different ways for funding             and different grants. She stated that we would need do a survey to determine our low to      moderate income to see if we are able to apply for grants. She also stated that we may      want to do a attitude survey. Merrill also stated that they have loans for low income to   upgrade their owner occupied homes.

4) Appoint 3 members to the planning commission- Kellogg appointed Wayne Hightree,   Jim Maryott, and Steve Dye. Gatewood made a motion to appoint Wayne Hightree, Jim        Maryott, and Steve Dye to the planning commission. 2nd by Tolby

Roll Call- Siecke-y, Tolby-y, Kellogg-y, Gatewood-y

5) Williams and Company David Radke- Presented the audit results for 2015. Radke       stated we are standing good. But we need to continue to watch our expenses.

6) Deed Transfer 952 S. Broadway- Clerk stated that the trust company that holds the    deed was wanting to sale it for $1.00 to the village. There was discussion about the need            for it to be cleaned up. More communication is needed with the owner of the property.

7) 12 equal payments for utility bills- Clerk announced that we are able to offer this to the            community for those who are interested. This service would benefit low income.

8) Mosquito Control Grant-Clerk announced that she had received paperwork to apply for          a $500.00 grant

9) Nico Hardeman set up zoning meeting for his property on 7th- Peggy Smith stated that            this needs to be taken care of by Jimmy Phelps

11) Executive Session- Personnel issues

Siecke moved that they go into executive session to discuss personnel. Seconded    by        Gatewood Roll call Kellogg-y, Tolby-y, Siecke-y, Gatewood-y.

Time 6:22 PM

Siecke moved to come out of executive session. Seconded by Gatewood.

Roll call Kellogg-y, Tolby-y, Siecke-y, Gatewood-y.

Time 6:46 PM

12) Employee Insurance-Tabled

13) Hiring a full time Maintenance employee Siecke moved to hire Luke Dunning for full    time Maintenance employee. Seconded by Gatewood

Roll call Kellogg-y, Tolby-y, Siecke-y, Gatewood-y.

Luke will start out at $10.00

14) Hiring a part-time police officer Kellogg stated that Drew Marshall is already   certified. Siecke moved to offer Drew Marshall the job as part-time police      seconded by Tolby Roll call- Gatewood-y, Siecke-y, Tolby-y, Kellogg-y

By having 3 part-time police officers the Village will have police presence.

 

10)       CORRESPONDENCE

1) Clerk announce that she received a notice from Burt County public Power of a rate      increase of 2.6%

2) Clerk announced that we did receive the $2500.00 grant for the Papio

3) Clerk announced that we received a letter from Nico Hardeman
11)       ANNOUNCEMENTS

Next Board meeting will be on March 10, 2016 at 4:30 here at City Hall

 

12)       APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:

 

1) Claims preapproved by Gatewood and Siecke

2) Motion to Approve the Claims as Submitted

 

Siecke 2nd Gatewood

 

 

Roll Call: Kellogg-y, Tolby-y, Siecke-y, Gatewood-y

 

Are there any questions from the audience? Lance Anderson asked about the property at 952 S. Broadway he said why don’t we asked the adjacent land owners if they would be interested in purchasing the property. Anderson also asked about the increase in power. He recommended that the light commissioner contact BCPPD and ask about the increase. Gatewood will call and talk with them.

 

 

13)       MOTION TO ADJOURN THE REGULAR MEETING

 

 

Siecke 2nd Gatewood

Adjournment Time: 6:58
 

 

______________________________

Loretta Kellogg Chairman

__________________________

Ann M Chytka Clerk