The Board of the Village of Decatur met in a Regular Session at 4:50 P.M. at the City Hall on March 10th, 2016. Visitors signing in Phyllis Mitchell with Relay For Life, Jaccie Uehling with Relay For Life, Cathy Sears with Alumni, Pam Nelsen with Alumni, Darien Beatty, Greg Beatty, Justin Smith, David Malloy, Jim Phelps, Luke Dunning, Nico Hardemen.
1) Regular Meeting Called to Order by Chairman Kellogg
Roll Call: Gatewood-y, Kellogg-y, Siecke-y, Tolby-absent
2) Agenda and minutes of the previous month’s meeting received:
Roll Call: Gatewood-y, Kellogg-y, Siecke-y
3) Approval and/or correction and suspended reading of the previous month minutes.
Roll Call: Gatewood-y, Kellogg-y, Siecke-y
4) EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING:
Gatewood made a motion to excuse Tolby 2nd Siecke
Kellogg-y, Gatewood-y, Siecke-y
5) OATH OF OFFICE:
Lance Anderson read: OATH OF OFFICE
STATE OF NEBRASKA )
) SS:
COUNTY OF BURT )
I, Lance Anderson, do solemnly swear that I will support the constitution of the United States and the constitution of the State of Nebraska, against all enemies, foreign and domestic; that I will bear true faith and allegiance to the same; that I take this obligation freely, without any mental reservation or for purpose of evasion; and that I will faithfully and impartially perform the duties of the office of Board of Trustees according to law, and to the best of my ability. And I do further swear that I do not advocate, nor am I a member of any political party or organization that advocates the overthrow of the government of the United States or of this State by force or violence; and that during such time as I am in this position I will not advocate nor become a member of any political party or organization that advocates the overthrow of the government of the United States or of this State by force or violence, so help me God. Lance Anderson(signed)
Subscribed and sworn by the above named Lance Anderson before me this 10th day of March, 2016. Witness my hand and official seal.
Ann Chytka/ Village Clerk(signed)
Officer administering oath
6) REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES:
1) Police: Monthly Report- Chief Smith reported 20 warnings, 6 Citations, 14 Incident reports, 2 arrests, we have collected one of the grants that we turned in for $500.00 and then we will be receiving another grant for $441.00. Chief Smith wanted to let the people of Decatur to know that any violations of ordinances will be forwarded to the city attorney and there will be a $48.00 court cost added.
2) Lights: Monthly Report- Tenant VS Owner Delinquent Utility Bills, Cheryl reported that we had an incident where there was a light bill that was not paid by the renter and before they new renter can have lights on the owner needs to pay the bill. Cheryl agreed to accept 1/2 of the bill. There was discussion among the board. Anderson made a motion that we have our city attorney look at it and see if we need a document or just use the ordinance if we need a documents he can do that also. 2nd by Gatewood
Roll Call Kellogg-y, Siecke-y, Anderson-y, Gatewood-y.
Letter from Burt County Public Power. Cheryl read a letter from Burt Country Public Power stating sorry in the confusion about the 2 letters received but that the increase for the delivery of power is going up 1.16%. That the letter we received stating that it was going up 2.6% was sent to us in error.
3) Water & Sewer: Monthly Report- Lance gave the report he stated that we need 2 new filters and that it needs to be put on the budget for next year. Kellogg stated that we need to apply for grants.
Clerk reported that she has been in contact with NENEDD and there are grants available but we need to get the surveys out and back.
4) Parks: Monthly Report- Park Rates currently $16.00 and tents are $11.00. Starting April 1st we will start having to pay a 3% lodging tax for the camp ground. Siecke made a motion to raise park rates for camp pads to $18.00 and tents will be raised to $12.00. Rates will go into effect April 1st, 2016. 2nd by Gatewood. Roll Call Kellogg-y, Anderson-y, Siecke-y, Gatewood-y.
5) Streets: Monthly Report- Income from city sales tax for December $3,105.82. Siecke stated that we need to purchase millings. Millings will be used down at Riverview turn around. Anderson made a motion that we get 6 tons of millings and get the asphalt we need to patch the holes. 2nd by Gatewood Roll Call Siecke-y, Kellogg-y, Anderson-y, Gatewood-y. Anderson brought up the alley between the church and the bar and how it needs to be fixed. Siecke stated that Larry is aware of it.
6) Recycling Report: Recycling is in the process of being hauled to Tekamah and we made $557.73 from October’s haul. Anderson asked about the curb-side recycling. Siecke said that it was tabled because not only a few showed interest in it.
7) OLD BUSINESS
8) NEW BUSINESS
1) Alumni- Cathy Sears and Pam Nelsen came to the table. Cathy asked if the Alumni could put some put a cabinet in the hall basement to display the plaques from Decatur School. She advised this is the last of the things they have from the old trophy case. Siecke moved to allow the alumni to install a cabinet to display the plaques from the school. 2nd Gatewood Roll Call- Anderson-abstained, Kellogg-y, Siecke-y, Gatewood-y
2) Dave Malloy- Tapping into water. Dave came to the table and requested the village get him a waterline to his property. The cost for the pit is $350.00. Dave stated he will be in to make the payment on Friday.
3) Clean up day- Kellogg stated we need to come up with a date. Clerk stated that she has contacted Carrier Container who we used last year. They are available to bring 4 dumpsters on April 16th at the cost of $720.00. The containers will be on site for Saturday only. Gatewood asked if she could have high school students volunteer on clean up day. It was agreed it was a good idea. Anderson said that we need to get help for the day.
4) Nico Hardeman- Came to the table with 2 concerns, one is the property on that he is cleaning up the property, he was also upset that his wife and bank received letters. Siecke explained that they were on property so they needed to receive the letters. Nico asked if the rezoning was going to happen tonight? Kellogg advised not tonight.
5) Jaccie Uehling – Relay for Life June 10th Jaccie came to the table and said that Decatur is where Relay for Life will be on June 10th. She asked if she could rent 5 camp spots for that Friday night. Uehling stated that every year there is a tree donated to the place where the Relay for Life is held.
6) Cheryl- Junk Properties she said that she is just wishing the clean-up would move faster. Clerk said that we still have to have the properties inspected. We are waiting on the requests that we have out. Smith came to the table and said that he has been calling for bids for the demolition he has talked to 4 different companies. She wanted to thank Jack Quinn for cleaning up his property. It was discussed amongst the board that we need to have the community and business owners come together. It was decided that we have a Town Hall meeting on Tuesday March 22nd, at 7 PM and it will be held at the Sears Center. This meeting will not be about the past. It will be on how we can move forward for the future of Decatur.
7) Zoning Commissioner / Building Inspector- Kellogg stated that there is a problem at the north end of town that is in violation. She is not sure how it needs to be dealt with, is it the zoning commissioner or by the police department. Anderson thought that the zoning commissioner and police should go up and talk with her and have her give us a date on when this can be resolved.
Then they moved on and discussed another property up on the north side, Cheryl is going to do some checking on it.
Anderson stated that he wants to hear from our attorney that these properties are in violation.
8) Red Barn- Kellogg stated that we need to set a date of the annual Red Barn Clinic. Kellogg asked the clerk to set up the date so we can inform the community
9) Vacation request- Clerk requested vacation for 3-11-2016, and May 26,27,&31. Board members did not have a problem with the clerks request.
9) CORRESPONDENCE
1) Patty Plugge emailed and wanted some feedback on what interests we had what we would like to learn about.
10) ANNOUNCEMENTS
Next Board meeting will be on April 14, 2016 at 4:30 here at City Hall
11) APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS:
1) Claims preapproved by Gatewood and Siecke
2) Motion to Approve the Claims as Submitted
Siecke made a motion to approve the claims as submitted. 2nd Gatewood
Roll Call: Anderson-y, Kellogg-y, Siecke-y, Gatewood-y
Are there any questions from the audience?
12) MOTION TO ADJOURN THE REGULAR MEETING
Gatewood 2nd Siecke
Adjournment Time: 6:39 PM
__________________________________
Loretta Kellogg / Chair
_______________________________________
Ann Chytka / Village Clerk
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