Oakland-Craig Board of Education July 11 Minutes
July 15, 2016 Leave a comment
The regular monthly Board of Education meeting was held Monday, July 11, 2016 in the Board Meeting Room in the Elementary Building. Administrators present were Superintendent Smith, Secondary Principal Droescher and Elementary Principal Bland. President Thiele called the meeting to order at 8:00 p.m. and noted the Nebraska Open Meetings Law. Notice of this meeting was properly posted and/or published by advance Public Notice in accordance with Board Policy #2008 with notice and advance agenda given to the President of the Board and all members prior to the meeting date.
Pille moved that Aaron Anderson, Kiley Johnson and Gus Ray are absent, excused. Richards seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.
ROLL CALL
Roll Call was called with the following members present: Brett Johnson, Magnusson, Pille, Richards, Schmidt and Thiele.
APPROVAL OF AGENDA
Schmidt moved that the agenda be approved as presented. Magnusson seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.
REGULAR AGENDA
APPROVAL OF JULY 2016 CLAIMS FROM THE GENERAL FUND
Magnusson moved that the July 2016 claims from the General Fund, in the amount of $95,102.99 be approved as presented. Pille seconded the motion. There was some discussion regarding an invoice from Tek-Hut for a web filter. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.
APPROVAL OF JULY 2016 CLAIMS FROM THE BUILDING FUND
Pille moved that the July 2016 claims from the Building Fund, in the amount of $33,346.81 be approved as presented. Magnusson seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.
APPROVAL OF JULY 2016 CLAIMS FROM THE SAVINGS AND DEPRECIATION FUND
Pille moved that the July 2016 claims from the Savings and Depreciation Fund, in the amount of $8,370.37 be approved as presented. Richards seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.
APPROVAL OF JULY 2016 CLAIMS FROM THE LUNCH FUND
Magnusson moved that the July 2016 claims from the Lunch Fund, in the amount of $3,828.65 be approved as presented. Pille seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.
APPROVAL OF MINUTES FROM THE JUNE 13, 2016 SCHOOL BOARD MEETING
Pille moved to approve the minutes from the June 13, 2016 board meeting as presented. Schmidt seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.
President Thiele welcomed approximately 10 visitors. 3 patrons addressed the board.
STANDING COMMITTEE REPORTS
The AdHoc Committee has met several times since the last board meeting.
BOARD DISCUSSION WITH JIM GESSFORD OR A REPRESENTATIVE OF THE PERRY LAW FIRM AND A REPRESENTATIVE FROM D A DAVIDSON CONCERNING THE PETITION TO CONSOLIDATE WORDING OPTIONS, BALLOT OPTIONS, LAND PURCHASE OPTION OR ANY OTHER LEGAL/FINANCIAL QUESTIONS IN THE POSSIBLE CONSOLIDATION PROCESS
Jim Gessford from Perry, Gethery, Haase & Gessford and Andy Forney from D A Davidson were in attendance to answer any questions the Board had about the petition to consolidate wording options, ballot options, land purchase option or any other legal/financial questions in the possible consolidation process.
DISCUSSION AND POSSIBLE APPROVAL OF THE REORGANIZATION PETITION AND PLAN RESOLUTIONS TO BE PRESENTED AT THE JULY 18 SPECIAL MEETING
Magnuson moved to approve the reorganization petition and plan resolutions to be approved as presented. Richards seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.
DISCUSSION AND POSSIBLE APPROVAL OF A BALLOT OPTION FOR THE JULY 18 SPECIAL MEETING
Richards moved to approve the wording in ballot option 2, be approved as presented. Magnusson seconded the motion. After some discussion, it was decided that ballot option 2 explained more concisely what the patrons could be voting on. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.
Schmidt moved to approve the proportional share of $38.5 million be included as the dollar amount being asked for on ballot option 2. Magnusson seconded the motion. Some discussion followed. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.
DISCUSSION AND POSSIBLE APPROVAL OF A LAND PURCHASE OPTION FOR THE JULY 18 SPECIAL MEETING
Magnusson moved to approved the land purchase option be approved as presented. Brett Johnson seconded the motion. The land purchase will only take place upon the successful passage of a $38.5 million bond in the November elections. Richards stated that the decision to possibly sell the proposed land was not an easy one for the current landowners. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.
PRESENTATION BY A REPRESENTATIVE OF D A DAVIDSON ON THE REFINANCING OF OUR EXISTING ELEMENTARY BONDS INTO A LOWER INTEREST RATE
Andy Forney from D A Davidson explained to the Board how bond interest rates have fallen and that it would be very beneficial to refinance our elementary bonds. The potential savings is $458,173 and they would be paid off at least 1 year earlier than projected.
BOARD TO CONSIDER AND POSSIBLY APPROVE A RESOLUTION CALLING FOR THE EARLY REDEMPTION OF A PORTION OF THE DISTRICTS OUTSTANDING GENERAL OBLIGATION SCHOOL BUILDING BONDS, SERIES 2012
Pille moved to approve the Resolution Calling for the early redemption of a portion of the District’s outstanding General Obligation School Building Bonds, Series 2012 as presented. Magnusson seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.
BOARD TO CONSIDER AND POSSIBLY APPROVE A RESOLUTION TO AUTHORIZE THE ISSUANCE OF NOT TO EXCEED $5,900,000 OF GENERAL OBLIGATION REFUNDING BONDS, SERIES 2016, FOR THE PURPOSE OF REFINANCING THE DISTRICT’S SERIES 2012 GO BONDS IN ORDER TO ACHIEVE INTEREST COST SAVINGS
Magnusson moved to approve the Resolution to authorize the issuance of NOT TO EXCEED $5,900,000 of General Obligation Refunding Bonds, Series 2016, for the purpose of refinancing the District’s Series 2012 GO Bonds in order to achieve interest cost savings. Pille seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.
POLICY HEARING, REVIEW AND POSSIBLE REVISION
President Thiele conducted a hearing to consider possible revision to the following Board Policies: 5018 – “Parent Involvement in Education Practices”; 5045 – “Student Fees”; 5055 – “Bullying”; and 5058 – “Parent Involvement in the Title I Program”.
Magnusson moved that Policy 5018 – “Parent Involvement in Education Practices”; Policy 5045 – “Student Fees”; Policy 5055 – “Bullying”; and Policy 5058 – “Parent Involvement in the Title I Program” be approved as presented. Pille seconded the motion. Superintendent Smith explained that these policies are reviewed annually and there were no changes in them from last year. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.
After some discussion, it was decided to table the approval of the following policies until the next regular board meeting: Policy 2005 – “Conflict of Interest”; Policy 3014 – “Use of School Property”; Policy 3018 – “Denial of Access to School Premises”; Policy 3038 – “Procurement, Suspension and Debarment”; Policy 4051 – “Use of Social Media by Staff and District”; Policy 4060 – “School Vehicle Use”; Policy 5004 – “Option Enrollment”; Policy 5016 – “Student Records”; and Policy 5063 – “Recording Policy”.
REVISION UPDATE PRESENTED BY ANNIE MAGNUSSON
Annie Magnusson gave a little bit of history of the Revision grant process. She also explained the ESU2 is working on Pathways 2 Tomorrow to help schools offer more electives to students.
APPROVAL OF 2016-2017 TEACHER HANDBOOKS, CLASSIFIED HANDBOOKS, ELEMENTARY, SECONDARY AND 1:1 HANDBOOKS
Pille moved to approve the Teacher Handbooks, Classified Handbooks, Elementary, Secondary and 1:1 Handbooks for the 2016-2017 school year as presented. Magnusson seconded the motion. Mr. Smith, Mr. Droescher and Mrs. Bland gave brief summaries of changes to each of the handbooks. Major changes to the secondary student handbooks include the addition of a job shadow day for sophomores, juniors and seniors and changing the college visit days for juniors from one to two. Mr. Smith reviewed the new 1:1 handbook. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.
CONSIDERATION AND POSSIBLE APPROVAL OF HOT WATER HEATER BID
Mr. Smith explained that he had received 2 bids for new water heaters in the elementary. After some discussion, Magnusson moved to purchase 2 new water heaters in the amount not to exceed $10,000 from Jensen Plumbing & Heating. Be approved as presented. Schmidt seconded the motion. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.
FOOD SERVICE PRICES FOR THE 2016-2017 SCHOOL YEAR
Richards moved that the school food service prices for the 2016-2017 school year be set as follows: $2.60 for elementary student lunch; $2.80 for 7 – 12 grade student lunch; $1.50 for elementary student breakfast; $1.50 for 7 – 12 grade student breakfast; $0.30 for reduced price breakfast; $0.40 for reduced price lunch; $2.00 for adult breakfast; and $3.45 for adult lunch. Magnusson seconded the motion. Smith explained lunch prices are remaining unchanged. Voting results were: For Motion-6; Against Motion-0; Other-3. Motion carried.
ADMINISTRATIVE REPORTS
Elementary Principal Jess Bland reported that NeSA results will be released on July 13th but not made public until sometime this fall. The school day will run from 8:20 am to 3:25 pm Monday – Thursday and 8:20 am to 2:20 pm. Mrs. Bland reported that she plans on having parent involvement activities on a monthly basis. She also reviewed some of the upcoming activities. End of the year PK-6th grade enrollment was 257 students. Projected enrollment for the 2016-2017 school year is 249.
Secondary Principal Rusty Droescher reported that the 7th through 12th grade end of the year enrollment was 186 students and the projected enrollment for the start of the 2016-2017 school year is 185. Droescher reported that concrete runways have been poured in replacement of the asphalt runways for the long jump and the triple jump. Thank you to the City of Oakland for the use of their steel forms and dump trucks and to Helena for the skid loader used for demolition. A special thanks was given to Marc Rexroad, Shannon Harney, Joe Anderson, Mike Selk, Aaron Meyer, Jeff Smith, Lonnie Lierman, Pastor Sechler and Bryce & Wyatt Uhing for their work on this project. Barkley Asphalt will be in soon to start their part of the track resurfacing. Midwest Track will come in after that to complete the project. Upcoming summer and beginning of school activities were reviewed.
Superintendent Smith provided a list of upcoming Board Member workshops. McKinnis Roofing has completed preliminary work and will return to finish the fascia extensions in the near future. Pave-The-Way construction will have our parking lot, sidewalk, and drain work done by mid-August. We have purchased a 2006 Ford Pickup with 130,000 miles for a price of $6,500 from Schinck’s Auto and Repair to be used as the custodians’ pickup. We will attempt to sell the old pickup. Mr. Smith recommended changing the date of the August board meeting from August 8th to August 15th due to the Burt County Fair and Julie Ehlers being on vacation at the end of July.
Pille moved to enter into executive session at 10:40 p.m. to discuss Superintendent Smith’s evaluation for year one. Schmidt seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3.
Schmidt moved to resume regular session at 10:56 p.m. Magnusson seconded the motion. There was no discussion. Voting results were: For Motion-6; Against Motion-0; Other-3.
There being no further business on the agenda of this meeting, President Thiele adjourned this meeting at 10:56 p.m.
Secretary,
Julie Ehlers
| GENERAL FUND | ||||||||||
| ANDERSON HARDWARE | $220.87 | |||||||||
| ANDERSON HARDWARE | $27.94 | |||||||||
| ANDY’S QUIK STOP | $54.16 | |||||||||
| BARONE SECURITY SOLUTIONS | $257.04 | |||||||||
| BLAND, JESSICA | $59.00 | |||||||||
| BMI | $81.46 | |||||||||
| BROWN & SAENGER | $37.96 | |||||||||
| BSN SPORTS INC | $19.52 | |||||||||
| CENGAGE LEARNING | $391.88 | |||||||||
| CENTER POINT ENERGY SERVICES RETAIL | $877.42 | |||||||||
| CITY OF OAKLAND | $507.56 | |||||||||
| COMPUTERS ETC | $45.76 | |||||||||
| CONTINENTAL RESEARCH | $919.74 | |||||||||
| CORVUS INDUSTRIES, LTD. | $150.00 | |||||||||
| DAHLQUIST, CINDY | $481.85 | |||||||||
| DIETZE MUSIC HOUSE INC | $25.00 | |||||||||
| DOLLAR GENERAL | $25.56 | |||||||||
| EAKES OFFICE SOLUTIONS | $2,097.44 | |||||||||
| EDUCATIONAL SERVICE UNIT #1 | $2,349.37 | |||||||||
| EGAN SUPPLY | $3.40 | |||||||||
| ELECTRICAL ENGINEERING & EQUIPMENT | $714.42 | |||||||||
| ELLSWORTH PUBLISHING CO | $286.20 | |||||||||
| ENGAGING TECHNOLOGIES | $286.00 | |||||||||
| ESU #7 | $40.00 | |||||||||
| ESU 2 | $4,730.93 | |||||||||
| ESU 9 | $1,343.30 | |||||||||
| EVERYTHING MEDICAL LLC | $36.45 | |||||||||
| FIRST BANKCARD | $644.28 | |||||||||
| FISHER SCIENTIFIC | $9.82 | |||||||||
| FOOD PRIDE | $82.58 | |||||||||
| FRANCISCAN CARE SERVICES INC | $170.00 | |||||||||
| GROTH, MARILEE | $17.02 | |||||||||
| HAIL VARSITY MAGAZINE | $49.95 | |||||||||
| HELENA CHEMICAL CO | $585.74 | |||||||||
| HIRERIGHT, LLC | $88.20 | |||||||||
| HOLMQUIST LUMBER | $77.83 | |||||||||
| HOMETOWN LEASING | $816.89 | |||||||||
| HOUGHTON MIFFLIN HARCOURT | $4,430.56 | |||||||||
| INDEPENDENT REPAIR | $29.50 | |||||||||
| INSTRUCTURE, INC. | $2,970.00 | |||||||||
| K C PARTS | $120.02 | |||||||||
| LAMPO GROUP, INC, THE | $346.34 | |||||||||
| MENARDS | $198.99 | |||||||||
| MERCY MEDICAL SERVICES | $100.00 | |||||||||
| MIDAMERICA ADMIN & RETIREMENT SOLUTIONS | $43.74 | |||||||||
| MIDWEST TECHNOLOGY PRODUCTS AND SERVICE | $31.22 | |||||||||
| NCSA | $1,059.00 | |||||||||
| NEBRASKA PUBLIC POWER | $5,340.78 | |||||||||
| NORTHEAST INSTANT RAIN | $235.75 | |||||||||
| O’KEEFE ELEVATOR | $213.20 | |||||||||
| OAKLAND INDEPENDENT | $327.48 | |||||||||
| ONE CALL NOW | $996.19 | |||||||||
| PAPER 101, | $2,722.40 | |||||||||
| PERRY, GETHERY, HAASE & GESSFORD, PC, LLO | $3,524.73 | |||||||||
| PLAINDEALER PUBLISHING | $55.00 | |||||||||
| POPULAR SUBSCRIPTION | $626.66 | |||||||||
| PYRAMID SCHOOL PRODUCTS | $943.56 | |||||||||
| REALITYWORKS | $1,247.15 | |||||||||
| RENAISSANCE LEARNING INC | $4,099.00 | |||||||||
| SCHOOL SPECIALTY SUPPLY | $465.51 | |||||||||
| SECOND STREET STATION | $142.95 | |||||||||
| SHIFFLER | $75.36 | |||||||||
| SMITH, JEFFERY | $266.00 | |||||||||
| SPORTSMAN LAKE LLC | $750.00 | |||||||||
| STAPLES ADVANTAGE | $275.11 | |||||||||
| SUPPLYWORKS | $374.37 | |||||||||
| TEK-HUT | $7,400.00 | |||||||||
| TIME | $40.00 | |||||||||
| TYLER TECHNOLOGIES, INC. | $75.00 | |||||||||
| VERN’S PLBMG & HEAT | $1,213.60 | |||||||||
| VIRCO INC | $3,230.92 | |||||||||
| WARDS NATURAL SCIENCE | $178.55 | |||||||||
| WELLS FARGO VENDOR FIN SERV | $32,341.81 | |||||||||
| $95,102.99 | ||||||||||
| DEPRECIATION | ||||||||||
| BUSINESS COMMUNICATION SYSTEMS | $8,370.37 | |||||||||
| SCHOOL LUNCH FUND | ||||||||||
| EGAN SUPPLY | $27.10 | |||||||||
| FACELICLEAN | $300.00 | |||||||||
| HOLIDAY INN-KEARNEY | $269.85 | |||||||||
| MIDWEST RESTAURANT SUPPLY LLC | $2,974.00 | |||||||||
| PYRAMID SCHOOL PRODUCTS | $124.85 | |||||||||
| STAPLES ADVANTAGE | $47.85 | |||||||||
| VERN’S PLBMG & HEAT | $85.00 | |||||||||
| $3,828.65 | ||||||||||
| BUILDING FUND | ||||||||||
| BUSINESS COMMUNICATION SYSTEMS | $7,600.00 | |||||||||
| DLR GROUP | $19,246.81 | |||||||||
| SCHINCK AUTO SALES & REPAIR | $6,500.00 | |||||||||
| $33,346.81 | ||||||||||
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