Village of Decatur Meeting Minutes

Village Board of Decatur Regular Meeting
May 14, 2015
4:30P.M.
The Board of the Village of Decatur met in regular session at 4:30 P.M. at the City Hall on May 14, 2015. Visitors signing in were Don Light, Amy Soll representing CFRA & Burt Co Broncos, Jason Troutman representing Decatur VFD, Jolene Stevens representing Decatur VFD, Brantley Vavra representing Decatur VFD, Dale Wolf representing Lyons Mirror Sun, Joe Zink representing Plaindealer, Wyatt Fraas representing Center for Rural Affairs, Norma Farrens representing Community Club, Kay Kellogg, Dan and Konnie Small, Not signing in Joyce McCullock, Theresa Sparks, Bobbie Sparks
1)         The meeting was called to order by Chairman Loretta Kellogg.
Roll Call: Bolln-here, Kellogg-here, Richards-Absent, Tolby-here, Wolf-here.
2)         Agenda and minutes of the previous month’s meeting were received:
Roll Call: Bolln-Yes, Kellogg-yes, Tolby-yes, Wolf-yes.
3)         Approval and/or corrections and suspended reading of the previous month’s minutes.

Correction: None to report
Roll Call: Bolln-yes, Kellogg-yes, Tolby-yes, Wolf-yes.

4)         EXCUSE BOARD MEMBERS NOT ATTENDING MEETING:
            Bolln made motion to excuse Richards from the meeting seconded by Kellogg- Roll call Tolby yes, Wolf yes, Bolln yes, Kellogg yes.
5)         REPORTS OF OFFICERS, BOARDS, AND OR COMMITTEES
1) Police Monthly Report-Kellogg reported that she that one applicant has not returned her phone calls. And she will be talking with Bob Pickell.

2) Lights Monthly Report- Wolf reported everything is as scheduled.
3) Water & Sewer Monthly Report- Bolln stated that we are waiting to receive a proposal from Lee to fix the tank.
4) Parks Monthly Report – Tolby reported income of $600.27 for April.

5) Streets Monthly Report –   Bolln reported they got something done on one of the streets and will get to the others. It will get taken care of.

6) Recycling- Nothing to report

6)         OLD BUSINESS
           None

7)         NEW BUSINESS
           1) Ann Chytka- 90 day probation period up. At 4:32 Bolln motioned that the go into executive session Kellogg seconded Roll Call Tolby yes, Kellogg yes, Wolf yes, Bolln yes. They came out of executive session at 3:41 motion by Wolf seconded by Bolln, Roll Call Kellogg yes, Tolby yes, Wolf yes, Bolln yes. Wolf made a motion to give Ann a dollar and hour raise. Tolby seconded Roll call Kellogg yes, Bolln yes, Wolf yes, Tolby yes. Kellogg stated that they will review the wage at the end of the year.

2) Commercial Insurance quote- Kay Kellogg states that she just got the quote for insurance. The figures are about the same. She will bring a copy down for the Board to review. And that she will have this extended to June 15th. So we will have a board meeting.

3) Don Light- Clean up days. His concern is the placement of the dumpsters. Don stated that in years past the containers were left there until Monday. Kellogg advised him that the containers will be removed on Saturday the day of cleanup. Bolln stated that the metal will be stored down by the shed.

4) Norma Farrens- Riverfront Days. Norma stated that she was representing the Community Club and the Museum. She has 5 things she would like to go over. She stated that the museum will be holding their festival again and will need electrical, run a traffic stop between 10th and 11th street, she also stated that she would like to use the porta potties. The festival will be on Saturday after the parade. The 2nd thing the Community Club is in need of a new sound system. She asked if the Village would like to help pay for the sound system it could be used at the meetings also. Wolf stated that she would vote to pay half if it would enable the citizens to hear what is said at the table. Norma will work on getting a quote and then will get back to us. The 3rd thing is she has the publicity for Riverfront days and the play. She asked that the Village provide the copies for them. Kellogg states that would take a lot of ink. Norma states they would be black and white. Kellogg asked what other board members thought. Norma states that this is how we get people in. Kellogg states that we will pass on this.   Kellogg states that we are working with budget crunching and since going to help with speaker system Norma asked how much we charge for copies. Ann stated .25 Wolf asked how our payment for ink. Ann asked Joyce to come to the table. Joyce stated that it uses toner and that it is billed quarterly. Joe Zink stated that he would print the pamphlets and play copies. The last thing is they are Norma states that they are having a 5k run and her concern is when she was driving around there are some places that look really bad. And she doesn’t want the people to see that. She wonders what can be done to clean up the area to make the town look at its best. Kellogg states that we are working on it.

5) Fire Dept. Liquor License for Riverfront Days Fish Fry, June 19,2015. Jason Troutman asked that the Fire Department be allowed to serve alcohol at the fish fry on June 19, 2015. Bolln made a motion to let the Fire Department serve alcohol at the fish fry on June 19, 2015 seconded by Wolf roll call- Kellogg yes, Tolby yes, Bolln yes, Wolf yes.

6) Fire Dept.- Mowing of grass at Fire Hall. Jason Troutman and Brantley Vavra represented the Fire Dept. and asked the Board why they are no longer mowing the Fire Hall grass. Kellogg states that it should be the Fire Dept responsibility to mow the yards. Vavra asked that the board take it to a vote. Alta made a Motion for the City to mow the large lot across the street from Fire Hall. Tolby 2nd Roll call- Kellogg yes, Bolln no, Wolf yes, Tolby yes. Kellogg then states we will take care of the one across the street.

7) Bridge Signs- Bolln states leave the weight limit signs in place along with a No Trucks sign. Ann states that the verbiage from the attorney states cars and pickups only. We can order the signs and sign the resolution at the next meeting.

8) Amy Soll- Center for Rural Affairs-Amy introduced Wyatt Fraas who presented a new art project of placing a trolley on the property that would be donated to the village by Dan and Konnie Small. The trolley would be used as a story telling place. Alta asked who was going to maintain this place. Amy states that CFRA will for the first year. Wyatt states that there would need to be a host entity. He says maybe the Museum or the city would be able to be the host. Bolln brought up maybe using a old ferry as the project. Kellogg made a motion to have Dan and Konnie donate their land to the city and there will be a plaque for Walter Small placed at the park along with a bell. The bell will be given to the city as is. Bolln 2nd roll call Wolf yes, Tolby yes, Kellogg yes, Bolln yes.

Kellogg made another motion the location of the art project something other than the trolley car will be at Small park. 2nd by Bolln Roll call Tolby yes, Bolln yes, Kellogg yes, Wolf yes.

Kellogg asks that Wyatt come back with more ideas. She states if this is a community art project then the community needs to be involved.

9)Amy Soll- Burt County Broncos Amy Soll states that the bleachers at the arena are in disrepair and is wanting permission to fix the bleachers up. They will do the best they can. Amy also wanted to know if they could put a couple of obstacles for the horses by the bleachers. Kellogg stated that we have some Boy Scouts coming and asked if they could help with this project. Kellogg made a motion to allow the Burt County Broncos to put obstacles when the Boy Scouts come though. 2nd by Bolln Roll call Tolby yes, Wolf yes, Bolln yes, Kellogg yes.

10) Run down properties- Kellogg states we need to take each property that has this going on and send them an ordinance. The first step is to send them a letter along with the ordinance. Bolln states that we will come up with the list and give it to the Clerk. Alta states that we need to get the Housing and Health Boards active.

8)         CORRESPONDENCE

None

9)         ANNOUNCEMENTS

1)Clean up day is Saturday May 16, 2015. Any volunteers would be greatly appreciated. Bolln states that since it is over at 12 there will be no meal. Kellogg stated that for the employees overtime will be granted.

10)       APPROPRIATIONS AND CONSIDERATIONS OF THE CLAIMS:
                        1) Claims preapproved by Wolf and Tolby
2) Motion to Approve the Claims as Submitted- Bolln 2nd Kellogg. Roll Call: Tolby-yes, Wolf-yes, Bolln-yes, Kellogg- yes
Are there any questions from the audience? None
11)       MOTION TO ADJOURN THE MEETING           Kellogg 2nd Bolln

ADJOURNMENT TIME 6:30 P.M.

__________________________________

Loretta Kellogg, Chairman

______________________________

Ann Chytka, Village Clerk